דרושים » אדמיניסטרציה » Personal Assistant

We are looking for a highly organized and proactive individual to join our dynamic team as an Office Manager. This is a multifaceted role that combines administrative, organizational, and welfare responsibilities, supporting both office operations and the Founders day-to-day needs.

Key Responsibilities:
Personal Assistant to CTO: Manage the CTO calendar, schedule meetings, and ensure that all appointments are prioritized and efficiently handled.
Assist with travel arrangements, including booking flights, accommodations, and itineraries.
Office Manager:
Oversee day-to-day office operations, ensuring a smooth and efficient work environment.
Manage office supplies, equipment, and ensure the office is well-maintained.
Assist in planning and coordinating company events, meetings, and other activities.

We are seeking a highly organized and proactive Receptionist to join our HR team and provide essential administrative and operational support to the company.

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities:
Provide ongoing administrative and operational support.
Manage office reception, including welcoming guests and candidates.
Oversee calendar management and coordinate meetings.
Organize meeting rooms and manage room schedules.
Answer, screen, and forward incoming phone calls.
Manage office supplies and ensure availability.
Handle document filing, including supporting the accounting department.
Arrange taxis and couriers as needed.
Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

We are looking for an Office Manager to become an integral part of our company, ensuring smooth and effective operations.

If you are a people person, can handle multiple tasks efficiently, is well-organized, and has a positive, can-do mindset, youll be an ideal candidate for this role.



Responsibilities:

Provide executive administrative support to the company management level; manage the calendars, reply to scheduling emails, arrange the office for important meetings.
Full ownership of the front desk activities. Greet, assist, and direct interviewers, visitors, and employees.
Provide general support to our as needed.
Ownership of all aspects related to our day-to-day office operations such as: supply management, delivery and vendor handling, welcoming guests and maintaining our kitchen and snacks.
Serve as the primary point of contact for internal and external stakeholders, providing excellent customer service.
Handle all aspects of company welfare, projects, team events, and gifts (with guidance of the Employee Experience Manager).
Work closely with the finance department with various finance processes, such as procurement procedures and invoices.
Maintain a comfortable and positive workplace atmosphere for all employees and ensure the office work environment is kept organized to a high standard.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive management. This role requires exceptional attention to detail, the ability to manage multiple priorities, and a strong sense of discretion. The ideal candidate will be responsible for handling complex scheduling, coordinating high-level meetings, and support company events.

Key Responsibilities
Manage complex scheduling and calendar coordination
Provide administrative support to executive management
Coordinate and schedule meetings
Organize business trips and international visits
Monitor and filter mail and emails
Support company events, including external visits, management, and board meetings
Follow up on action items to ensure completion
Job Id: 22818

Were looking for a sharp, service-driven, and highly dedicated Personal Assistant (PA) to support a high-performing CEO in all aspects of her life. This role blends personal, logistical, and executive support at a very fast pace. Youll be trusted with everything from managing home life to coordinating international business tripsand everything in between. The right person for this role is discreet, adaptable, and gets things donefast.
Youll report to the Chief of Staff (US-based) and support the CEO (based in Israel, traveling weekly to the US), while working closely with a global, cross-functional team. If you thrive under pressure, love being the person behind the scenes making everything happen, and want to grow into deeper business involvement over timethis is the role for you.

Required Admin Assistant, Tel Aviv
סוג משרה Full-time
למה לצפות
As the Operations Specialist on the Sales and Delivery team, you will keep our sales and deliveries running with high speed and efficiency. You will be responsible for the behind the scenes activities that support all departments within the Israel market.
מה תעשו
Support all internal sales and delivery processes on as-needs basis such as:
Back office processes including postal, finance applications or document collection
Reviewing documentation for accuracy and completion
Internal customer resolutions procedures
Management of internal and external correspondence
Ensure all internal processes are compliant and report any potential irregularities
Constantly search for ways to optimize, reduce or eliminate unnecessary tasks
Foster and maintain a rapport with local Sales and Delivery teams
Support with escalation when required, assuring customer satisfaction and operations readiness are secure.

we are looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives in Check Point. The team prioritizes emails and phone calls and arranges meetings, business events and travel.

* Please note - the first stage of the recruiting process is a digital interview

Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items

The worlds leading and largest firm in consulting and accounting services, is seeking an Administrative Assistant.
Responsibilities include providing administrative support to senior managers, daily and ongoing communication with the manager, managing calendars, reporting hours, expense reimbursements, preparing meeting environments (conference rooms, catering, etc.), travel requests abroad, navigating requests to relevant parties.
Assisting in hosting clients and delegations from abroad.
Frequent interface with various headquarters, administrative staff, and external clients, demonstrating initiative to resolve conflicts, prioritizing tasks, and maintaining a broad perspective.