דרושים » אדמיניסטרציה » Workplace Admin

We are looking for an Office Admin & Employee Experience.
What will you do:
Manage the day-to-day operations of our Israel offices (as part of the wider global team), overseeing vendors and services such as parking, cleaning, Cibus, inventory, and office equipment.
Front desk responsibilities: Greet visitors, provide assistance and directions to guests and candidates.
Serve as the primary contact for all front-of-house, maintenance, supplies, and equipment queries, ensuring overall control and quality management of on-site facilities services.
Take initiative to improve the daily working environment and maintain office organization to a high standard.
Expertise in providing office Workplace Solutions.
Skilled in Budgeting, Procurement, Office Projects, and Event Planning, from inception to execution.
Work together with the HR team to develop the employee experience strategy.
Lead the design, development, and execution of welfare projects (Ex: happy hours, gifts, and company events) to enhance the unique employee experience at EverC and strengthen employee engagement and culture.
Responsible for managing employee life cycles, including childbirths, work anniversaries, birthdays, weddings, and sick leave.
Collaborate with the HR and other teams with Onboarding and Offboarding processes, including preparing welcome kits, shipping globally, and arranging seating and workstations.
Promote and communicate all projects and initiatives to maximize participation and engagement within the company, leveraging social media channels to enhance employer branding.

We are looking for a driven and passionate executive assistant to be responsible for managing the schedules and communications of key executives.
Key Responsibilities:
Partner closely with the executives to ensure the schedule is reflecting the department priorities.
Follow up and orchestrate multiple department and company-wide projects.
Ensure teams and stakeholders have an adequate understanding of ownership, timelines, resource needs, risks, contentions, and dependencies
Identify and recommend processes for revision and drive continuous improvement.
Run day-to-day operations within the office to create new processes and improve old ones.
Preparation of precise documents for meetings with our stakeholders.
Creating meeting minutes and sharing them, following up on action items .
Ensure success metrics are identified and agreed upon for the project; establish quantitative KPIs with baseline and measure target.

Exciting Opportunity Alert!
Our company, Israel's premier business aviation company, is on the lookout for a dynamic Office/Operations Manager to join our elite team! If you're passionate about aviation, eager to learn, and ready to take your career to new heights, this could be the perfect role for you!
Our company specializes in aircraft transactions, dealing with everything from jets and turboprops to helicopters.
With a focus on both Israeli and international clientele, we pride ourselves on delivering top-notch service and expertise.
As the exclusive distributor for Airbus Helicopters in Israel and founders of the Tel Aviv Business Aviation Conference, we're at the forefront of the industry.
As our Office/Operations Manager, you'll play a crucial role in our small but mighty team, based in Israel and Florida.
You'll handle day-to-day office tasks with ease, ensuring smooth operations and fostering close relationships with our team, partners, and customers.
But that's not all, we're looking for someone who's eager to expand their horizons and dive into market research, sales, and project work related to our aircraft transactions.
This is your chance to immerse yourself in the global business aviation market, develop professionally, and be part of our exciting journey of growth.
Here's what you'll be doing:
Managing daily office routines to keep operations running smoothly.
Building strong relationships with our team, partners, and customers.
Supporting our team with travel planning and booking.
Handling procurement and budget control responsibilities.
Managing our digital presence and leading projects.
Taking on additional projects and tasks as needed.

Were looking for a highly motivated, detail-oriented Executive Assistant to work closely with our TLV site leadership team.
Youll organize and manage a complex calendar, across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.
The ideal candidate is very self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced and dynamic environment.
This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.
Responsibilities:
In charge of calendars, on-going tasks, and follow-up on action items
Giving ongoing administrative support to all the management layers in the organization
Managing communications related to meetings, conference calls, invitations, event planning, visits, etc.
Coordination and execution of errands as required
Confidentiality handle sensitive information

we are looking for a Personal Assistant
Responsibilities:

Managing the calendars of the management, including scheduling appointments, meetings, engagements, and daily activities
Coordinate and prepare meetings with different levels, and follow up post meetings
Work closely with executives on daily priorities
Manage and coordinate business travel arrangements
Handle highly sensitive and confidential material

Artlist is where the creative arts meet technology. If there’s one thing we all have in common, it’s a love of music and film, which is why we build innovative products to help global brands and individual creators make amazing videos. We do this by giving them the best music, footage, sound effects, and templates around. We also revolutionized the industry with a radical new music licensing model that has since become the global standard. Artlist is now the go-to platform for over 26M users worldwide. They range from top-tier global brands like Google, Apple, Amazon, Microsoft, and Calvin Klein to social creators, video editors, and more. Our products:
* Artlist: an all-in-one platform for video creation, including high-quality and curated royalty-free music, SFX, footage, templates, plugins, and more.
* Motion Array: the ultimate destination for creators, including high-quality video templates by the world’s top motion designers, presets, plugins, music, SFX, stock footage, graphics for design, motion graphics, and stock photos.
Wake up for this:
* Manage all administrative aspects and needs of the CEOs’ in an efficient, effective, and professional manner
* Managing and coordinating executive schedules, travel, arranging meetings based on business and personal priorities
* Be the point of contact for internal and external interfaces to executives needs
* Play a role in ensuring a smooth day-to-day flow of communications with relevant stakeholders, and with our global sites
* Assist with the preparation of presentations & reports
* Coordinate and plan material for meetings
* Anticipate and address potential issues and challenges, and proactively seek solutions to address them
* Arrange offsite meetings, conventions, conferences and seminars

We are looking for a driven and passionate Personal assistant to manage the personal schedules of key executives, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries.
Key Responsibilities:
Manage and coordinate the founder's personal calendar, ensuring all appointments and meetings are scheduled appropriately.
Collaboration with external service providers to maintain smooth personal operations.
Organize and execute detailed travel plans, including flights, accommodations, and comprehensive itineraries.
Handle sensitive and personal information with the highest level of discretion and integrity.

We are looking for a Community manager who speaks fluent Russian and is highly motivated to join our growing team. If you are a people person, enjoy assisting others, and looking for an opportunity to grow in an amazing company with a hybrid work environment, your place is with us!

As a Community manager you will take part and accompany the company acquisition and retention efforts, you will be the face of us in the community and the voice of the customer in the company.

You Will:

Growth in the online community, and growth in our number of active users.

You'll be the focal point for the community in the market - live and breath the needs of the community.

You'll understand the financial needs and behavior of the community.

You'll create and lead a Community Engagement Program, supported by marketing efforts online (Facebook, WhatsApp, Instagram, etc) and offline (community events and meetings in the places of living across the country).

You'll be able to complete on-the-ground research through developing access to community members, influencers and leaders and build strong relationships with them.

Handling high priority customer support questions.

** Temporary position for 6 months with an option to extend.