לוח משרות דרושים אדמיניסטרציה

We are seeking a Order Management Specialist to support and execute our end-to-end global order fulfillment process. This role is focused on the tactical processing of orders, managing backlog accuracy, and ensuring timely license fulfillment in coordination with Sales, Finance, and Contract Manufacturers. The ideal candidate is highly detail-oriented, thrives in fast-paced environments, and can independently manage complex order scenarios while maintaining clear communication across stakeholders.
THE ROLE
Tactical Order & License Fulfillment
Manage the daily order backlog by incorporating new orders and updates from Sales, Supply Chain, and VARs.
Review and validate sales quotes, POs and site surveys for accuracy and alignment.
Process sales orders and ensure timely invoicing through Finance.
Maintain clear and timely communication with stakeholders on order status and fulfillment progress.
Monitor the license backlog closely and collaborate with Sales to align on install timelines, ensuring timely license activation and supporting accurate revenue recognition.
Cross-Functional Collaboration & Issue Resolution
Build strong working relationships with Sales, Finance, Operations, and the Contract Manufacturer to resolve issues and deliver a seamless customer experience.
Communicate order status, priority changes, and blockers to stakeholders with clarity and urgency.
Ensure customer-requested ship dates are met and production aligns with contractual terms.
Metrics, Reporting & Continuous Improvement
Perform weekly audit reports to ensure data accuracy of backlog
Provide monthly reporting on order quality, processing timeliness, and backlog trends.
Identify process gaps and lead initiatives to improve operational efficiency and accuracy.
Communicate daily priorities and escalate risks or issues impacting order throughput.
Special Projects & Growth Opportunities
Participate in cross-functional projects that improve systems, scale order processing, or impact revenue operations.
Contribute to process automation, tool enhancement, and operational documentation.

Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve. We are a dynamic, fast-paced company, operating in over 30 countries across 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us! The Business Assistant will provide administrative and operational support to the Finance & IBT departments and personal assistance to VP Finance, VP Information & Business Technology & the CFO.

Responsibilities:

* Manage sensitive matters with a high level of confidentiality and discretion
* Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms
* Organize complex calendars and schedules, resolving any scheduling issues
* Support travel and accommodation requirements for the departments.
* Support budget management and control, incl. purchase orders
* Support various projects and assignments related to the Finance department
* Arrange and coordinate all the departments’ social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)

City:
Petah Tikva

We are looking for a highly organized and proactive Office Coordinator to oversee the daily operations of our Israel office. This role is ideal for someone who thrives in a fast-paced startup environment while ensuring smooth office operations within the structure of a larger global company. Youll be responsible for administrative support, office management, and fostering a positive team culture, ensuring our team has everything they need to work efficiently and happily.
As an Office Coordinator you will:
Man the reception desk, ensuring a professional and welcoming environment for all employees and visitors
Greet and direct visitors, vendors, and deliveries in a courteous and professional manner.
Maintain a tidy and professional appearance at the reception area.
Sort and scan incoming mail/packages, and coordinate domestic and international shipments from Israel.
Report ad-hoc maintenance issues to building management as needed.
Assist the EMEA Office Services Manager with administrative tasks and ordering related to office programs, including weekly lunches, kitchen vending, and parking management.
Respond to basic facilities-related requests via the ticketing system (e.g., stationery refills, water for meetings, maintenance ).
Work with building security to coordinate temporary and permanent access for employees and visitors.
Act as the first line of approval for Israel facilities-related invoices in Coupa, ensuring amounts are correct and services are completed
Source and onboard facilities vendors in Coupa.
Monitor stationery, place orders for replenishment, and distribute supplies as needed.
Provide onsite support for executive visits and events; includes assisting with room and catering setup for internal office meetings/events.
Ensure scheduled PPM services occur as planned by the landlord and notify the EMEA Office Services Manager of any updates, issues, or changes.
Assist with local onboarding and offboarding tasks (e.g., desk assignments and office welcomes).
Actively engage in Facilities team meetings.
Perform other reasonable tasks and duties as assigned, both locally and globally within the Corporate Services Department.