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What you will be doing
Manage investors and VIP external meetings for the CFO.
Manage complex calendars and meeting schedules for two C-level executives.
Coordinate internal and external meetings, anticipate needs, and resolve conflicts proactively.
Prepare agendas, take notes, and summarize meetings with clear action items.
Track progress and participate in the coordination of initiatives across HR processes and ensure timely follow-ups.
Support CHRO in the creation of presentations, reports, and materials as needed.
Support CHRO's day-to-day operations and cross-functional communication between teams.
Assist CHRO with budget tracking or approval processes when required.
Handle sensitive information with professionalism and discretion.

we are looking for a Personal Assistant.
What will you do?
Manage Executive calendars and coordinate meetings
Make travel arrangements and handle expenses
Organize agendas and materials for meetings
Provide full administrative support and assistance to Executive and their department
Additional projects/activities as needed

Were looking for a highly organized and people-oriented Personal Assistant to provide personalized support to our Executive team.

This role focuses on task tracking, coordination, and personal assistance.

Please note this in an On-site role from our TLV office

What you will do
Assist our CEO with personal and day-to-day support needs
Track tasks and follow up on action items to ensure execution
Support executive team members with administrative and logistical tasks
Help coordinate personal errands and scheduling as needed
Maintain ongoing communication while ensuring discretion and confidentiality
Manage executive offsites in Israel and abroad

The Executive Assistant & Office Coordinator is a hybrid position designed to support CEO and strengthen the operational environment around executive management. This role combines high-level executive assistance with coordination of day-to-day office operations, ensuring seamless workflow, organizational clarity, and a stable, efficient working atmosphere.

This is a central, high-impact position that requires exceptional organizational ability, strong communication skills, and the maturity to operate in a fast-paced, high-performance environment.

Key Responsibilities

Executive Support

Full ownership of the CEOs complex calendar, prioritization, and scheduling.
Gatekeeping and managing incoming requests, ensuring the CEOs focus and time are protected.
Preparation and coordination of meetings, including room setup, materials, and guest hosting.
Coordination of business travel: flights, accommodation, ground transportation, itineraries.
Monitoring follow-ups and ensuring action items are completed by relevant parties.
Managing communication flow on behalf of the CEO when required.
Providing day-to-day logistical and administrative support.
Office Coordination

Serving as the main point of contact at the office reception area.
Greeting guests, candidates, partners, and visitors in a professional manner.
Coordinating meeting rooms, ensuring availability and readiness.
Providing administrative support to the Office Operations Manager when needed.
Assisting with light purchasing, office supplies, and logistics.
Ensuring order, structure, and a smooth daily operational rhythm across the office.

Were looking for an Executive Assistant to the General Manager to provide proactive, high-level support to our leadership in a dynamic and fast-paced environment. Youll act as a key partner to the GM, ensuring smooth coordination across schedules, meetings, and projects. This role requires exceptional organizational and communication skills, discretion, as well as the ability to anticipate needs and adapt quickly.
Location & Work Type: This full-time position requires attendance in our Jerusalem office 4 days a week and allows work from home 1 day a week.
What Youll Actually Be Doing
Calendar Management: Manage the GMs dynamic calendar; schedule appointments and coordinate meetings across multiple time zones to optimize time management and prioritization.
Travel Arrangements: Coordinate international travel, including flights, accommodations, and itineraries, ensuring smooth logistics.
Communication: Act as a liaison between the GM and internal/external stakeholders through clear, professional communication, both in English and Hebrew. Build productive relationships with teams in our US based parent company.
Documentation and Reporting: Prepare and edit reports, relevant company procedures, presentations, documents and occasional speeches for the GM, ensuring accuracy and consistency. This includes filing GM expense reports.
Meeting Support: Attend meetings, take minutes, and track action items to ensure follow-through.
Project Coordination: Support special projects and initiatives assigned, including operations, logistics, research, data analysis, and project management.
Office Management Support: Collaborate with the Operations team on ongoing office needs and requests.
Leadership Support: Provide limited support to Israel management team as well as US executives visiting Israel.
Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.

Were on the hunt for a heroic Executive Assistant & Travel Coordinator to join the People team at our company!
As our Master of Schedules & Journeys, youll be the right hand to our CEO and leadership team - keeping calendars aligned, travel seamless, and priorities crystal clear. Youll play a key role in helping our top leaders stay focused, organized, and ready to drive our company forward.
So if you thrive in dynamic environments, love turning chaos into clarity, and know how to keep things running behind the scenes without missing a beat - this ones for you.
Responsibilities
In this role, you will:
Coordinate complex international calendars and scheduling across multiple time zones.
Manage day-to-day communications, including emails, calls, and internal correspondence.
Handle last-minute changes and urgent tasks with calm, solution-oriented focus.
Plan and execute detailed travel itineraries - flights, hotels, meetings, etc.
Track travel budgets and expense reports, ensuring accuracy and alignment.
Support logistics for off-site meetings, leadership events, and team travel.
Provide general administrative support to keep operations running smoothly.