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we are looking for a dynamic and experienced professional to join us in a unique hybrid role. This position includes a permanent role as Executive Assistant to the CEO, alongside a temporary responsibility as Office Manager and Employee Experience Lead, covering a maternity leave period.
As Executive Assistant to the CEO, you will provide ongoing, high-level support to our CEO and play a key role in driving focus, efficiency, and execution at the leadership level.
During the maternity leave coverage, you will also take ownership of office operations and employee experience, ensuring a smooth, engaging, and well-run workplace.
This is a great opportunity for someone who enjoys working closely with leadership, thrives in a dynamic environment, and is excited to make an impact both strategically and culturally.
You will
Executive Support (Permanent)
Serve as a trusted partner to the CEO - anticipate needs, think ahead, and keep things running seamlessly
Take ownership of tasks end-to-end, drive execution, and ensure nothing falls through the cracks - Calendar Management; Email Management; Project Management, Client Relationship; Board/Offsite Preparation.
Represent the CEO and company professionally, confidently, and with excellent judgment.
Bring creativity and initiative - improve processes, suggest solutions.
Office & Employee Experience (Temporary, Maternity Leave)
Keep the office running smoothly - logistics, supplies, and day-to-day operations
Create engaging employee experiences that bring our companys culture to life, turning recognition and engagement into a true cultural pillar.
Be the go-to person for the team - collaborating, supporting, and ensuring everyone feels connected.

We are seeking a highly organised and detail-oriented Workplace Assistant.
As the first face our visitors see, youll be the heartbeat of our IL office. Youll be the person who greets guests with a warm smile, sets the tone for their experience, and brings positive energy to our team every day. With our office just getting off the ground, youll have the unique opportunity to help shape its culture, create a welcoming atmosphere, and make sure everyone - from clients to colleagues - feels right at home.
Youll work hand-in-hand with our EMEA Workplace Experience Manager and be part of our vibrant EMEA People Experience team - the crew that makes our offices buzz and our people smile.
Front Desk & Visitor Management
Greet and assist visitors,lack and emai notifying relevant team members upon arrival via internal communication tools such as Sls.
Oversee the entry and exit of staff, visitors, and deliveries.
Maintain the office area to ensure it is tidy and presentable at all times.
Coordinate visitor passes, access cards, and security sign-in procedures.
Office Support
Meeting room management.
Ensure our company property is secure and sensitive information is appropriately protected.
Keep snack areas well-stocked.
Manage the 10bis account to ensure employees receive daily lunch options within budget.
Support the Workplace Experience Manager with administrative tasks.
Assist in calculating and reporting office attendance.
Identify and implement creative ways to foster employee engagement, team-building, volunteering, and cultural celebrations within a cost-conscious budget.
Plan, coordinate, and set up for internal events and initiatives.
Assist the Workplace Experience Partner in maintaining full health and safety compliance within the office.
Assist with onboarding new staff members, helping them settle in smoothly and feel welcomed from day one.
Maintain relationship with Building Management and escalate employee requests when needed.

As a Front Desk & HR Admin, you will be the heart of the office, the first point of contact for anyone who arrives at our Or Yehuda office. You will be responsible for creating a welcoming environment while supporting the daily operations that keep the team running smoothly, providing support for HR & Welfare activities.
Hybrid work model- four days in the office, one day from home.
What youll do
Manage shipments and deliveries
Manage the back office for all welfare team administration
Greet, identify, and direct all visitors in compliance with security standards
Handle all mail from and to the office
Manage the office equipment supply
Support welfare activities
Onboard new employees
Manage 10bis, shuttles, gift systems, and other vendors.

We are looking for a highly organized and proactive Receptionist & Office Admin to join our HR & Administration team
Responsibilities:
Greet, assist, and direct employees/visitors at the front desk.
Support office activities such as managing parking lots, ordering office supplies and groceries.
Draft and prepare emails, letters, reports, and other documents.
Prioritize and manage multiple tasks simultaneously, demonstrating high initiative and attention to detail.
Oversee planning and logistics related to meetings and conference rooms.
Coordinate with various suppliers, including negotiating prices, sourcing new suppliers, handling issues, and overseeing invoice receipt and approval.
Support and assist employees and managers with administration related tasks.

Welcome to our company, where innovation meets expertise. We're not just another startup; we're a dynamic and rapidly expanding company driven by seasoned leaders in the world of fintech and Ecommerce. Our passionate team is on a mission to tackle one of the most pressing issues plaguing online businesses today: chargeback fraud. This insidious menace all too often results in substantial losses, both in revenue and profits. Join us on our journey as we revolutionize the fight against chargeback fraud. Who We're Looking For - The Dream Maker Were looking for an Office and Operations Manager to join our team and be the backbone of our daily operations. This person will create a smooth, efficient, and positive workplace experience, while also supporting cross-functional workflows across the whole organization and executive coordination. If you're proactive, highly organized, and thrive in a fast-paced environment, this role is definitely for you. Your Arena Full ownership of all aspects of our Israeli office - end-to-end management of the office, including vendors (cleaning services, maintenance, suppliers, etc.), equipment, facilities, and overall office operations.
* Take full responsibility for ensuring the office runs seamlessly on a daily basis, with strong attention to detail and a deep understanding of all office needs.
* Manage complex operational workflows, including food orders, supplier coordination, and ongoing vendor relationships, ensuring high-quality service and efficiency.
* Create and maintain a productive, welcoming, and well-functioning work environment aligned with our team culture.
* Lead company events from A to Z - from initial planning and creative concept to execution and post-event follow-up.
* Manage and track office and welfare budgets, ensuring smart allocation of resources and cost efficiency.
* Support day-to-day company operations including onboarding/offboarding, travel coordination, expense tracking, Happy Hours, and internal documentation.
* Work closely with HR, finance, and IT to support process execution and ensure nothing falls through the cracks.
* Assist senior leadership with scheduling, meetings, and ad-hoc project coordination.
* Follow up on cross-functional action items and ensure project alignment across teams.