לוח משרות דרושים אדמיניסטרציה לדוברי אנגלית

You'll get to work with an amazing entrepreneurial team that is driven by a desire to grow, support, and encourage growth in others. Creating and inspiring others to create.

Our Office Admin will ensure the smooth functioning of the day-to-day office operations in order to provide a quality, comfortable, clean, safe, and secure work environment, adhering to the companys standards. This is a part time position.

Must be able to work Mondays and Wednesdays from our Jerusalem Office in Givat Shaul 8/8:30 - 14:00/14:30. Work from home and flexible hours on the other days.

Responsibilities
Stocking of the kitchen on in-office days, which are Mondays and Wednesdays (including picking up milk, fruit, and snacks at local stores)
Inventory and ordering of office supplies.
Purchasing of equipment, services, food, etc.
Coordination of office equipment maintenance and repairs.
Oversee the cleaning of the office
Serve as the contact person to building management and oversee the company parking system
Serve as the first contact for the alarm company
Greet visitors at the front door, receive deliveries, and collect the mail
Assist with company events and various errands as they arise
Assist the HR Manager, CTO and CEO with administrative tasks and errands
Administrative work for the content team (optional)
Other tasks as they arise.

We are looking for a highly organized and proactive Receptionist & Office Admin to join our HR & Administration team
Responsibilities:
Greet, assist, and direct employees/visitors at the front desk.
Support office activities such as managing parking lots, ordering office supplies and groceries.
Draft and prepare emails, letters, reports, and other documents.
Prioritize and manage multiple tasks simultaneously, demonstrating high initiative and attention to detail.
Oversee planning and logistics related to meetings and conference rooms.
Coordinate with various suppliers, including negotiating prices, sourcing new suppliers, handling issues, and overseeing invoice receipt and approval.
Support and assist employees and managers with administration related tasks.

Were looking for an enthusiastic, proactive, and hands-on Office Manager & Personal Assistant to join us and become part of the HR Team.
This is a dynamic, high-impact role at the center of the company - where no two days look the same. Youll keep the office running like a well-oiled machine, partner closely with our CEO to keep things moving fast and efficiently, and support the execution of the global employee experience initiatives that make our workplace feel great.
If youre someone who gets things done, anticipates needs before they arise, pays attention to the small details that make a big difference, and thrives in a fast-paced startup environment - wed love to meet you.
What Youll Do:
Own the Office Experience (TLV)
Run the day-to-day operations of the office to ensure everything works smoothly
Manage vendors, facilities, maintenance, deliveries, and all office logistics
Own office inventory, supplies, groceries, and overall workspace vibe
Be the go-to person for anything office-related
Personal Assistant of the CEO
Manage a dynamic calendar, scheduling, and shifting priorities
Coordinate travel (flights, hotels, itineraries) end-to-end
Support Global Employee Experience Execution
Support the execution of employee experience initiatives and events
Handle logistics and hands-on delivery of happy hours, celebrations, and team activities
Assist with onboarding/offboarding logistics and employee moments (gifts, milestones, etc.)

We are seeking a Logistics & Sales Support Specialist, with a strong emphasis on sales support and commercial activities alongside logistics and supply chain operations.

This role supports the global sales organization end-to-end, combining customer-facing sales
support, lead generation and account management, with operational responsibility for order
fulfillment and international logistics. The position requires exceptional organizational skills, a
proactive sales-oriented mindset, and close collaboration with multiple internal and external
stakeholders worldwide.
Key Responsibilities
Logistics & Supply Chain:
End-to-End Supply Chain Management: Overseeing the process from order receipt to final delivery at the customers site.
Freight Coordination: Ongoing work with freight forwarders in close collaboration with the Purchasing Manager.
Customer Communication: Maintaining ongoing communication with customers regarding order status and shipment updates.
Data Management & Control: Managing data within the information system, including opening new products, order entry, updating customer details, and real-time updates of tracking numbers and shipment statuses.
Sales Support:
Account Management: Managing accounts for small-to-medium business segments.
Lead Handling: Providing first-tier response to incoming leads and routing them to the relevant sales team members.
Proactive Lead Generation: Identifying potential customers worldwide and initiating first contact to support global sales activities.
Sample Shipments: Full responsibility for coordinating and shipping samples to potential customers.
Collections Support: Assisting and providing backup for customer collection processes. Work Interfaces
Working closely with the CCO and global sales teams.
Close collaboration with the Purchasing Manager.