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we are looking for a service-oriented and super positive individual to be an Office Admin & PA to our CEO and focus on supporting the local operations.
As an Office Admin you will be responsible for assisting and overseeing the administrative operations of the company.
This role is part time and is Herzliya based.
Responsibilities
Overlooks office reception, welcomes visitors to the office
Act as the first point of contact for our CEO
Scheduling meetings and calendar appointments as needed
Miscellaneous tasks to support our employees and managers at all levels
Purchase office supplies and equipment
Perform other relevant duties when needed
Support ad hoc and ongoing projects on all relevant admin aspects.

We are looking for a service-oriented and super positive individual to be an Office Admin & PA to our CEO and focus on supporting the local operations.

As an Office Admin you will be responsible for assisting and overseeing the administrative operations of the company.

This role is part time and is Herzliya based.

Responsibilities:
Overlooks office reception, welcomes visitors to the office.
Act as the first point of contact for our CEO.
Scheduling meetings and calendar appointments as needed.
Miscellaneous tasks to support our employees and managers at all levels.
Purchase office supplies and equipment.
Perform other relevant duties when needed.
Support ad hoc and ongoing projects on all relevant admin aspects.

We are seeking a dynamic and detail-oriented Office Manager to oversee key administrative, travel, and employee-facing functions.
This role is critical to maintaining a positive work environment, ensuring smooth business travel logistics, and supporting various operational processes across the company.
Key Responsibilities:
Employee Experience & Engagement:
Design and execute the companys annual employee experience and welfare program.
Organize and manage employee events, including:
Holiday toasts and celebrations
Company offsites
Holiday gift distribution
Happy hours & parties
Act as a point of contact for all employee-related welfare needs.
Business Travel Coordination:
Flight booking and ticketing
Accommodation reservations
Ground transportation arrangements
Travel insurance tracking and exceptional case support
Coordinate approvals from relevant managers for all travel requests.
Maintain close communication with the travel agency.
Ensure timely and accurate invoice approvals and travel agenda preparation as needed.
Mobile Plan & Communications Management:
Onboarding and offboarding of employees from the companys cellular plan
Activation of mobile data packages
Management and renewal of the agreement with the cellular provider (Telephone)
Finance & Reporting Support:
Shuttle usage summary
Attendance system reports
Process invoices and expense reports through the Mesh system
Back Office System Management:
Telephone: Manage monthly employee updates and invoice submission to Finance
Dream Team: Add/remove users, monitor and close reports monthly, send reminders, handle sick leave documentation, ensure managerial approval, and generate reports for Finance and HR
Shuttle Management: Coordinate with the shuttle provider for adding/removing employees, addressing change requests or feedback
General Administrative Support (G&A):
Provide front desk and general office administrative support
Facilitate internal operational processes and vendor agreements as needed
Order and distribute employee equipment and swag (e.g. backpacks, bottles, branded items).

Do you possess exceptional organizational skills and a sharp eye for details? We are looking for Sales operation. What Youll Be Doing:
Provide Operational Sales Support: Manage all operational aspects of the sales cycle, including building complex proposals and generating client-facing documents.
Manage Internal Processes: Drive and track internal approval processes with various stakeholders, ensuring smooth progress with a high degree of patience.
Work with Information Systems: Demonstrate in-depth knowledge of and work consistently with Microsoft systems, including advanced Excel skills.
Update and manage all sales processes within CRM systems.
Facilitate Coordination Collaboration: Proactively and continuously engage with both internal and external partners.