Were looking for a highly organized, proactive, and service-oriented Office & Operations Manager to own the day-to-day workplace and operational experience in Israel.
This is a hands-on and highly visible role that combines office operations, global travel coordination, executive support, and employee experience. Youll be responsible for keeping the office running smoothly, ensuring seamless travel arrangements for employees and executives, supporting a senior leader with calendar management, and creating a professional and engaging workplace experience.
The ideal candidate is someone who is exceptionally organized, takes full ownership, knows how to manage multiple priorities, and enjoys being the person who makes things happen behind the scenes.
What You Will Own
Office & Workplace Operations
Own the day-to-day operations of Aquas Israeli office, ensuring a smooth, professional, and welcoming workplace experience
Manage office maintenance, including vendors, facilities, deliveries, supplies, and workplace services
Manage operational and office-related budgets
Identify operational needs proactively and drive solutions from start to finish
Maintain strong relationships with office vendors and service providers and ensure high-quality service
Executive Support
Provide trusted administrative support to a senior leader, including calendar management, meeting coordination, scheduling, and prioritization
Coordinate internal and external meetings and ensure smooth day-to-day communication
Handle sensitive and confidential information with a high level of discretion and professionalism
Support ad-hoc executive and operational needs as required
Travel Management
Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics
Coordinate domestic and international business travel across multiple locations and time zones
Manage last-minute changes and unexpected travel challenges with speed and discretion
Work with travel agencies and external providers to ensure an efficient and cost-effective travel experience
Ensure travel arrangements follow company policies and budgets
Employee Experience & Events
Partner with HR and People teams on employee-facing initiatives, onboarding/offboarding logistics, and workplace activities
Help create a workplace experience that reflects Aquas culture and makes employees feel supported and connected
Support company-wide and leadership events from planning through execution
Requirements: 5+ years of experience in Office Management, Operations, Executive Assistance, or a similar role within a high-tech company.
Experience supporting a senior executive, including calendar and meeting management
Strong experience working with vendors, facilities, and external service providers
Excellent organizational and multitasking skills with exceptional attention to detail
Strong ownership mindset - you identify what needs to happen and make sure it gets done
Excellent communication and interpersonal skills with a highly service-oriented approach
Ability to work independently, prioritize effectively, and remain calm under pressure
Strong written and spoken English and Hebrew
This position is open to all candidates.