לוח משרות דרושים Back Office / בק אופיס בתל אביב יפו

A world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking to hire a talented and ambitious Sales Assistant that wants to grow with our company. This position will provide administrative support to the Sales Director and will be responsible for all organizational and administrative tasks. The main responsibility will be to keep all accounts up to date and organized, including filing of all account info. Under supervision will be responsible for preparing daily sales quotes, email follow-ups, will work closely with the sales director on sales calls and presentations and follow up after the meetings. This position requires a can do attitude, willingness to listen and learn, problem solve and must be extremely detail oriented.

Architecture Business Unit brings our diverse smart glass products to built environments, redefining how privacy, shading, and digital displays are experienced in the spaces we spend our time most.
Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities
Provide administrative support to the Sales Director or Regional Sales Manager, including customer follow-ups, preparing daily sales quotes, and responding to customer online inquiries.
Being part of the Sales Operations team, including entering the orders into the CRM system, interfacing with all relevant departments such as Finance, Production, Projects, and Logistics, follow-up on collections, , issuing invoices, and monitoring project closure.
Ensure all accounts are up to date and organized and that all administrative tasks are completed efficiently and accurately.
Attend sales meetings and take notes as needed.
Coordinate with sales operations as needed to ensure timely delivery of products or services.
Provide regular updates to the Sales Director and appropriate sales team.
Complete other tasks as assigned by management.

As a CTC, you will provide administrative and technical support to the Project Team. Support audit readiness by ensuring files are reviewed according to the schedule detailed in the organization's SOP and department guidance document. Provide administrative support for site activation activities. Aid the development of the critical path for site activation within assigned projects in support of rapid site activations.

A day in the Life:
According to the specific role (Central or Local), coordinates, oversees and completes functions on assigned trial(s) activities as detailed on the task matrix.
Performs department, Internal, Country and Investigator file reviews as assigned, and documents findings in appropriate system(s).
Ensures allocated tasks are performed on time, within budget and to a high-quality standard. Proactively communicates any risks to project leads.
Provides system support (i.e., Activate & eTMF) and ensures system databases are always current.
Performs administrative tasks on assigned trials, including, but not limited to, timely processing of documents sent to Client (e)TMF as assigned, performing (e)TMF reviews, distributing mass mailings and communications as needed, providing documents and reports to internal team members.
Analyzes and reconciles study metrics and findings reports. Assists with clarification and resolution of findings related to site documentation.
Assists with coordination, compilation and distribution of Investigator Site File (ISF) and Pharmacy binder materials and non-clinical study supplies to sites.
Assists with study-specific translation materials and translation QC upon request.
Maintains knowledge of and understands SOPs, client SOPs/directives, and current regulatory guidelines as applicable to services provided.
Where applicable, conducts on-site feasibility visits (APAC only).
May support scheduling of client and/or internal meetings.
May review and track of local regulatory documents.
May provide system support (i.e., Activate & eTMF).
May support RBM activities.

We're looking for an Executive Assistant to support our CEO in a dynamic and fast-paced environment. If you're organized, proactive, and thrive on challenges, this could be the perfect role for you! This role is designed to provide high-level support to the CEO, ensuring efficient management of their day-to-day activities and strategic initiatives. The individual in this role will act as a trusted advisor, Project Manager, and communication bridge across the organization, helping to drive business priorities and foster a collaborative work environment.
Key Responsibilities:
??Executive Support: Manage the CEOs calendar, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and materials. Ensure the CEO is well-prepared for all engagements and manage relevant communications on their behalf.
??Strategic Planning and Execution: Assist the CEO in developing and implementing strategic initiatives. Track progress on key projects, coordinate cross-functional teams, and ensure alignment with organizational goals.
??Meeting Preparation and Follow-Up: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings when required, take detailed notes, and follow up on action items to ensure completion.??Relationship Management: Maintain relationships with key internal and external stakeholders, acting as a liaison on behalf of the CEO to foster strong communication and collaboration.
??Administrative Support: Handle various administrative tasks such as document preparation, expense reporting, finance, and office organization. Ensure confidentiality and secure handling of sensitive information.
If this sounds like you, send your CV to us (relevant candidates only, please).