דרושים » אדמיניסטרציה » Office Admin

We are seeking a highly motivated Office Manager to join our team. As the first point of contact, you will be leading the day-to-day office operations to ensure that things run smoothly and efficiently supporting various initiatives to maintain a positive employee experience.
Manage day-to-day administrative activities and office operations, including food and supply orders, cleaning services, deliveries, and ongoing office needs.
Handle day-to-day office maintenance issues by coordinating directly with relevant service providers, technicians, and vendors.
Work closely with the accounting department on invoices, payment tracking, bank-related matters, and ongoing financial administration.
Manage all company travel arrangements, including booking flights, accommodations, transportation, and related travel logistics.
Help plan and execute the company employee experience strategy, including employee activities, events, happy hours, holidays, and more.
Serve as the main point of contact for employees on all office-related matters.
Ensure a pleasant working environment and smooth day-to-day administrative operations.
Work closely with the IT Manager on ongoing office and employee needs.
Partner closely with HR and assist with onboarding new hires.

From office management to travel coordination, IT operations, and employee logistics, youll serve as a central point of contact for keeping our teams productive, supported, and connected. This is a hands-on, service-oriented role for someone who loves solving problems, juggling priorities, and getting things done in a fast-moving startup environment.
Key Responsibilities
Office & Facilities Management
Day-to-day ownership of our TLV office - vendors, supplies, equipment, maintenance, and the overall vibe
Make sure the space is functional, welcoming, and somewhere people actually enjoy showing up to
Provide administrative support to our companys global offices and hubs (Boston, NYC)
Travel Oversight
Owning the relationship with our travel platform and travel agencies
Making sure agencies deliver good service, competitive pricing, and a smooth experience for the team
Supporting employees when issues come up
IT Operations Support
Owning the operational side of IT across TLV, Boston, and NYC
New hire equipment setup, inventory management, vendor relationships
First line of support for day-to-day issues, working with external IT providers
HR Support
Supporting HR with the operational/logistical side of company events, happy hours, team-building, and off-sites
Supporting HR with the operational side of onboarding and offboarding.

We are looking for a Senior Executive Assistant to provide comprehensive support of key executives. Managing both the professional and personal ecosystem, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries. The role requires navigation between Israel and US operations, involving alternating work hours aligned with both time zones. You will act as the right hand to the executive, deal with complex logistics, managing personal and professional schedules, and interfacing with key internal departments.
Key Responsibilities
Calendar Management: Execute full ownership of both the personal and professional founder's calendars, resolving conflicts proactively and ensuring optimal time management.
Travel & Logistics: Plan and manage intricate domestic and international travel itineraries, seamlessly coordinating both business trips and personal travel (flights, accommodations, transport, and visas).
Vendor & Household Management: Oversee and coordinate external personal and professional service providers, including private drivers, household staff, property managers, and vendors.
Cross-Departmental Collaboration: Partner with the Finance department to streamline expense reports, invoices, and personal/professional billing processes.
Personal & Executive Support: Handle day-to-day personal errands, ad-hoc tasks, and special projects with a high degree of autonomy.
Confidentiality: Maintain the highest level of discretion, integrity, and confidentiality regarding all personal, professional, and corporate matters.

we are seeking a proactive Employee Experience Specialist to cover a 9-month maternity leave, joining our People team. You will act as a key culture builder, designing and executing meaningful engagement initiatives that shape our organizational identity. This role blends hands-on event production with strategic ownership of experience to foster a connected, people-focused workplace.

Responsibilities
End-to-End Event Production: Plan and execute cross-site social gatherings, internal programs, and professional off-sites, managing everything from conceptualization to on-site delivery.

Budget & Vendor Management: Oversee program budgets using internal systems (Workday, Zip) and manage external vendor relationships, including sourcing, negotiation, and performance tracking.

Employee Lifecycle Ownership: Manage the onboarding and offboarding experience, ensuring a seamless journey for new hires and maintaining employee milestone gifting programs.

Data-Driven Engagement: Collect and analyze employee feedback through surveys to continuously improve the employee experience and support specialized internal work communities.