דרושים » אדמיניסטרציה » עוזר /ת אישי /ת דובר /ת אנגלית כפר סבא

We are seeking a highly organized and discreet Personal Assistant to provide high-touch administrative support to the Chairman and Owner across both executive and family office matters.

This role includes managing complex scheduling, international travel, payments, documentation, and communications in a fast-paced environment. The position requires a trustworthy, detail-oriented professional with strong judgment, flexibility, and the ability to maintain complete confidentiality.

The role is based in Kfar Saba and involves close day-to-day support in a dynamic and demanding environment.

Roles and Responsibilities
Coordinate international travel arrangements, including flights, hotels, itineraries, and logistics for multiple stakeholders.
Manage complex calendars, personal appointments, meetings, and events.
Handle bill payments and administrative financial tasks.
Support family office administration and accounting activities, including documentation, correspondence, and coordination with service providers.
Prepare presentations, reports, and meeting materials.
Track tasks, follow up on deliverables, and support ongoing priorities.
Serve as a point of contact for external parties while maintaining strict confidentiality.

We're looking for a sharp, highly organized Executive Assistant to support our CEO during a maternity leave period, starting in August 2026. About the role As Executive Assistant to the CEO, you'll be the operational backbone of the executive office — managing an active schedule, coordinating across global stakeholders, and ensuring the CEO can focus on what matters most. This is a high-trust, high-impact role that requires exceptional judgment, discretion, and the ability to move fast.
Key responsibilities

* Manage the CEO's calendar, scheduling priorities, and daily flow
* Coordinate internal and external meetings, including preparation of materials and follow-ups
* Handle travel arrangements, logistics, and expense management
* Serve as the primary point of contact for internal teams and external partners on behalf of the CEO
* Draft, review, and manage professional correspondence and communications
* Support strategic projects, board preparation, and executive-level presentations
* Maintain confidentiality and handle sensitive information with professionalism

We are looking for a highly organized, proactive, and business-oriented Executive Assistant to support the General Manager of one of our Product business units.
In this role, you will serve as a trusted partner to the GM, helping drive operational excellence, coordination, and execution across a fast-paced global organization. You will work closely with leaders and stakeholders across Product, Engineering, HR, Finance, and other functions to ensure priorities are effectively managed and key initiatives move forward seamlessly.
The ideal candidate thrives in a dynamic environment, demonstrates strong judgment and discretion, and is comfortable managing multiple priorities while building effective relationships across the organization.
This is an excellent opportunity for someone who enjoys working closely with senior leadership and making a meaningful impact on the success of a global business.
How will you make an impact?
Partner closely with the General Manager to support day-to-day operations, leadership priorities, and strategic initiatives
Coordinate leadership forums, business reviews, and cross-functional meetings across global teams and time zones
Prepare agendas, capture key decisions, track action items, and drive follow-through to ensure execution
Act as a central point of coordination across Product, Engineering, HR, Finance, Facilities, and other business functions
Manage complex calendars, scheduling priorities, and executive communications
Assist in planning team events, offsites, leadership meetings, and employee engagement activities
Work with vendors and support budget administration, purchase orders, and expense tracking related to team activities
Support onboarding and organizational logistics for new team members
Build strong relationships with stakeholders at all levels, including senior leadership, while handling sensitive information with discretion and professionalism
Identify opportunities to improve processes, increase efficiency, and enhance organizational effectiveness
Serve as a trusted extension of the General Manager, demonstrating sound judgment, ownership, and a proactive approach to problem-solving.

We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

This role includes evening shifts (11:00-20:00).

Your Key Responsibilities:

Be the welcoming face , greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.

we are looking for a Bid/ Proposal Manager - IL.
As a Proposal Manager and Writer, you will be responsible for managing and producing high-quality, persuasive proposals in response to RFPs, RFQs, RFIs, and other procurement documents for both institutional and commercial opportunities. This role requires strong organisation skills, attention to detail, and the ability to collaborate across departments and stakeholders to ensure timely, accurate, and compelling proposal submissions that align with the companys strategic goals. Experience working with institutional entities, for example European Space Agency and the UK Space Agency, is an advantage.
Key Responsibilities:
Proposal Management:
Lead end-to-end proposal development processes, from opportunity analysis to final submission.
Create and manage detailed proposal project plans, timelines, and compliance checklists.
Facilitate proposal kick-off meetings and coordinate input from subject matter experts (SMEs), sales, marketing, and technical teams and appropriate reviews.
Ensure proposals are compliant with all client requirements and deadlines.
Proposal Writing:
Write and edit original content for proposals, executive summaries, capability statements, and supporting materials.
Tailor content to client needs and evaluation criteria with a focus on clear, persuasive language.
Synthesize complex technical information into reader-friendly, compelling narratives.
Maintain and update a proposal content library with approved boilerplate text and case studies.
Collaboration and Communication:
Collaborate closely with business development, operations, and executive leadership to craft win strategies and value propositions.
Lead proposal reviews internally (and with external Institutional entities as required) and incorporate feedback into final submissions.
Communicate effectively with internal and external stakeholders to gather information and ensure alignment.
Process Improvement:
Evaluate and enhance proposal processes, tools, and templates to improve quality and efficiency.
Monitor and report proposal metrics and outcomes to support business development strategy.

Novidea is an insurance technology company solving the toughest challenges faced by insurance brokers, agencies, MGAs and cover holders. Our innovative, data-driven insurance software platform allows users to manage the entire policy life cycle across all lines of business, using data to inform every business decision, cross-sell and up-sell. What’s the Job? We are looking for a proactive and people-oriented Office & Employee Experience Specialist to take full ownership of all office operations and employee experience activities. The ideal candidate will be responsible for driving employee engagement through optimizing the experience of our employees in all aspects of life at Novidea. The role includes planning and executing a yearly plan, while overseeing day-to-day office operations, ensuring smooth administrative processes, managing office supplies, coordinating with vendors and visitors, ownership of social activities and social platforms and supporting HR programs and initiatives. This is a full-time, on-site position (5 days a week), responsible for managing the company’s front desk and office space. What you’ll do
* Oversee the day-to-day operations of the office in Israel, ensuring a smooth, efficient and a welcoming work environment. .
* Plan and execute the annual employee experience program and budget — including company events, holidays, happy hours, employee recognition, and personal milestones.
* Add a personal touch to the employee journey, making sure small details and office needs are taken care of, while also surprising and delighting employees.
* Be the welcoming face of the office: greet visitors and ensure new employees have a welcoming and organized onboarding experience.
* Manage office logistics and supplies, including kitchen and office equipment.
* Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.).
* Collaborate with our global offices to align employee experience activities worldwide.
* Combine the company’s employee experience program with our employer branding initiatives
* Manage community relations and volunteering activities.
* Track and report office and experience-related expenses, and work with Finance on budget management.
* Support the full employee lifecycle - from onboarding to offboarding - ensuring a optimized experience in every step of the way
What you'll bring
* 2+ years of experience of operational and preferably HR related roles (HR operations, Employee Experience Specialist, Talent Acquisition etc)
* Experience working in a startup environment .- an advantage
* High-level English, both written and spoken - Must.
* Strong organizational and multitasking abilities, with a hands-on approach.
* Excellent interpersonal and communication abilities.
* Passionate about creating an outstanding employee experience with a deep understanding of the importance of care, detail, and personal touch in making people feel valued.
* Creative thinking with a can-do approach from initiative to execution
* Self motivated, independent and proactive team player
* Proficiency in office software (e.g., Google Workspace, Excel skills, Canva, Microsoft Office Suite).
* Ability to thrive in a fast-paced environment and manage multiple priorities.
* Problem-solving mindset with attention to detail.
* A bachelor’s degree or relevant higher education - an advantage.
The Novidean Way We Originate | We Collaborate | We Step Up | We Evolve | We Make an Imprint We hire people, not just skills. We encourage you to apply if you think this role is a great fit for you, even if you don’t meet 100% of the requirements. Novidea is an equal-opportunity employer. We believe that diversity is integral to our success, and we are proud of and committed to providing equal opportunity employment to all individuals regardless of ra

We are looking for an amazing Office Manager to oversee all day-to-day office missions.
Responsibilities:
Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
Manage office supplies inventory and place orders as necessary.
Maintain companys front desk (sitting at the front desk)
Welcoming company guests and providing administrative support to all company employees.
Administrative support for facility management, including coordination and oversight of vendors such as office relocation providers and cleaning contractors.
Administrative support to all departments in various areas in HR, Accounting, Legal, Operations, ISO, safety audits and more
Office hours: 08:30 - 17:30.