דרושים » אדמיניסטרציה » !(A successful high-tech company is looking for an Administrative Assistant (Part time

We are seeking a highly organized and discreet Personal Assistant to provide high-touch administrative support to the Chairman and Owner across both executive and family office matters.

This role includes managing complex scheduling, international travel, payments, documentation, and communications in a fast-paced environment. The position requires a trustworthy, detail-oriented professional with strong judgment, flexibility, and the ability to maintain complete confidentiality.

The role is based in Kfar Saba and involves close day-to-day support in a dynamic and demanding environment.

Roles and Responsibilities:
Coordinate international travel arrangements, including flights, hotels, itineraries, and logistics for multiple stakeholders.
Manage complex calendars, personal appointments, meetings, and events.
Handle bill payments and administrative financial tasks.
Support family office administration and accounting activities, including documentation, correspondence, and coordination with service providers.
Prepare presentations, reports, and meeting materials.
Track tasks, follow up on deliverables, and support ongoing priorities.
Serve as a point of contact for external parties while maintaining strict confidentiality.

We're looking for a sharp, highly organized Executive Assistant to support our CEO during a maternity leave period, starting in August 2026. About the role As Executive Assistant to the CEO, you'll be the operational backbone of the executive office — managing an active schedule, coordinating across global stakeholders, and ensuring the CEO can focus on what matters most. This is a high-trust, high-impact role that requires exceptional judgment, discretion, and the ability to move fast.
Key responsibilities

* Manage the CEO's calendar, scheduling priorities, and daily flow
* Coordinate internal and external meetings, including preparation of materials and follow-ups
* Handle travel arrangements, logistics, and expense management
* Serve as the primary point of contact for internal teams and external partners on behalf of the CEO
* Draft, review, and manage professional correspondence and communications
* Support strategic projects, board preparation, and executive-level presentations
* Maintain confidentiality and handle sensitive information with professionalism

As our Office Manager, youll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork. So if youre a master of organization and efficiency, a people person at heart, and a creative problem solver - come over and be part of our epic journey. The Office Manager will be stationed at the reception desk and will handle front-desk duties.

Working Hours: 8:30 - 5:30 Sunday - Thursday (On-site).

Responsibilities:
Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking.
Manage the office budget, track expenses, and keep within budgetary limits.
Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties.
Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment.
Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution.
Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies.
Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies.
Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors.
Schedule meetings and coordinate calendars for various leaders
In charge of ongoing welfare events and happy hour
Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings.
Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently.
Be a central point of contact and liaise with various departments and external parties.
Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services.
Take an active part in executing cross-company projects with HR and Finance teams.
Work closely with global teams.
Identify opportunities for process improvement and implement changes to enhance overall office efficiency.
Stay ahead of industry best practices to maintain a modern and effective workplace.
Designing and creating materials to support office events (Holidays, Celebrations events)
Performs other related duties as assigned.
Report to HR Director.

HR Operations & Office Administrator We are looking for a proactive and highly organized HR Operations & Office Administrator to join our team. This role combines HR operational responsibilities with office management and front-desk duties, serving as a key point of contact for employees, visitors, and vendors. Key Responsibilities Front Desk & Office Management
* Staff the reception desk and warmly welcome all employees and visitors.
* Manage the day-to-day administrative operations of the office.
* Take full responsibility for the office’s maintenance and functionality, ensuring a safe, clean, and well-organized work environment.
* Coordinate and manage external vendors and service providers, including sourcing and scheduling technicians and repair services as needed.
* Oversee and manage the cleaning staff, ensuring high standards of cleanliness and ongoing upkeep of the office.
* Work closely with suppliers and service providers, including ordering office equipment and food supplies.
* Handle purchase requests from various departments and follow up on orders.
* Support operational and logistical needs such as company assets, parking, shipments, deliveries, and all administrative arrangements.
* Coordinate travel logistics for employees and visitors, including accommodations and pickups. HR Operations
* Act as an integral part of the HR team, supporting day-to-day HR activities.
* Take initiative in planning and executing employee welfare activities, including gifts, happy hours, company events, and engagement initiatives.
* Proactively identify opportunities to improve employee experience and workplace satisfaction.
* Support internal communications and employee engagement activities.
* Manage HR processes such as onboarding, offboarding, and ongoing HR procedures and projects.
* Maintain and update HR systems (e.g., HiBob) to ensure accurate and up-to-date employee data.

What Youll Do
Manage the front desk on the R&D floor, ensuring a welcoming and professional atmosphere.
Greet and assist guests, vendors, and employees.
Serve as the primary point of contact for employees' administrative needs, ensuring an excellent employee experience.
Oversee and execute daily office operations, including facilities, logistics, and maintenance.
Assist in planning and coordinating office events, meetings, and team-building activities.
Support various HR-related activities as part of the HR team.
Handle confidential information with professionalism and discretion.
Foster a collaborative and service-oriented work environment.

We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

This role includes evening shifts (11:00-20:00).

Your Key Responsibilities:

Be the welcoming face , greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.

Our Community team is an integral part of our business with the mission to enable our members to create their lifes work.

In this role, your responsibilities will Include, but wont be limited to:
Membership Engagement & Retention:

- Assume ownership and manage the relationship with key accounts within the building(s) you oversee.
- Ensure all accounts within your building(s) have an assigned point of contact.
- Resolve issues of complexity as escalated to you.
- Monitor the Medallia (member feedback) escalation process to ensure alerts are being properly addressed and the right solutions are found.
- Be accountable for Net Promoter Scores, overall member satisfaction and member retention.
- Review Net Promoter Scores and member satisfaction results regularly to set KPIs and implement building-specific plans.
- Lead building site tours for VIPs as needed.
- Review invoices of flagged accounts and submit corrections to the Billing team.

Building Operations and Management:

- Ensure quality and upkeep expectations are being adhered to.
- Hold the team accountable for general operational policies and standards, as well as financial efficiency.
- Escalate reoccurring issues as it relates to 3rd party vendors to appropriate teams for resolution.
- Be accountable for building-level Opex in partnership with the Operations team.
- Escalate, monitor and see through capital improvement and large customization projects in partnership with cross-functional teams.

Sales:

- Tour and sell space to new and existing members by articulating value proposition.
- Identify the needs of prospective and existing members and recommend tailored solutions responsive to their needs.
- Develop and implement lead generation and sales conversion strategies to maintain 100% occupancy in collaboration with the Sales Lead and sales department..
- Create and maintain relationships with partners in the local ecosystem.
- Train the Community Team to give effective tours and sales pitches.
- Review daily and weekly overviews of prospective members and participate in weekly sales calls.