דרושים » אדמיניסטרציה » Office Manager (Front Desk & Admin)

We are looking for a highly organized and proactive Receptionist & Office Admin to join our HR & Administration team
Responsibilities:
Greet, assist, and direct employees/visitors at the front desk.
Support office activities such as managing parking lots, ordering office supplies and groceries.
Draft and prepare emails, letters, reports, and other documents.
Prioritize and manage multiple tasks simultaneously, demonstrating high initiative and attention to detail.
Oversee planning and logistics related to meetings and conference rooms.
Coordinate with various suppliers, including negotiating prices, sourcing new suppliers, handling issues, and overseeing invoice receipt and approval.
Support and assist employees and managers with administration related tasks.

We're seeking a positive, proactive, highly organized, people-oriented, service-driven person, who loves being at the heart of things.

We offer a FUN, fast-paced environment and opportunity to work with a great team. In this position, you will take charge of office operations and administration, creating an organized, smooth-running, and positive environment, while actively contributing to employee experience and welfare.

Responsibilities:

Manage and operate the office end-to-end, including day-to-day coordination with vendors and service providers (cleaning, maintenance, etc.), ensuring everything runs smoothly.
Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
Take ownership of a clean, organized, pleasant, and productive work environment
Be the heart of the office and the go-to person for any administrative or operational matter across the company
Manage office expenses, including handling invoices, processing supplier payments, issuing invoices to clients, and tracking collections
Support weekly Happy Hours and other company events
Provide operational support to the HR and Finance team when needed.

Required Office Manager
Tel Aviv
We are using technology to transform transportation around the world. From changing a single persons daily commute to reducing humanitys collective environmental footprint - weve got huge goals.
As an Office manager you'll be a vital part of our People Operations team, overseeing the day-to-day operations of our beautiful Tel Aviv office and creating an exceptional environment for our team. Your responsibilities will include maintaining administrative and operational best practices to ensure smooth office operations, as well as managing end-to-end execution of employee experience projects and company events.
What Youll Do:
Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
Execute employee experience projects and company events, including holidays, celebrations, team-building activities, and more, while thinking innovatively to maximize engagement and strengthen employees' connection to us.
Coordinate with the accounting department regarding invoices, billings, and expenses to ensure smooth financial operations.
Create cross-organizational collaborations with Finance, Legal, HR, and IT departments, as well as external suppliers, to enhance overall office and employee experience.

We are seeking a highly organised and detail-oriented Workplace Assistant.
As the first face our visitors see, youll be the heartbeat of our IL office. Youll be the person who greets guests with a warm smile, sets the tone for their experience, and brings positive energy to our team every day. With our office just getting off the ground, youll have the unique opportunity to help shape its culture, create a welcoming atmosphere, and make sure everyone - from clients to colleagues - feels right at home.
Youll work hand-in-hand with our EMEA Workplace Experience Manager and be part of our vibrant EMEA People Experience team - the crew that makes our offices buzz and our people smile.
Front Desk & Visitor Management
Greet and assist visitors,lack and emai notifying relevant team members upon arrival via internal communication tools such as Sls.
Oversee the entry and exit of staff, visitors, and deliveries.
Maintain the office area to ensure it is tidy and presentable at all times.
Coordinate visitor passes, access cards, and security sign-in procedures.
Office Support
Meeting room management.
Ensure our company property is secure and sensitive information is appropriately protected.
Keep snack areas well-stocked.
Manage the 10bis account to ensure employees receive daily lunch options within budget.
Support the Workplace Experience Manager with administrative tasks.
Assist in calculating and reporting office attendance.
Identify and implement creative ways to foster employee engagement, team-building, volunteering, and cultural celebrations within a cost-conscious budget.
Plan, coordinate, and set up for internal events and initiatives.
Assist the Workplace Experience Partner in maintaining full health and safety compliance within the office.
Assist with onboarding new staff members, helping them settle in smoothly and feel welcomed from day one.
Maintain relationship with Building Management and escalate employee requests when needed.

As an Operation Coordinator, you will help to ensure that our office environment is functioning smoothly and that the needs are being met.
As an Operation Coordinator you will...
Act as a Receptionist, covering front desk duties and welcoming guests.
Manage the day-to-day functioning of the office, ensuring a productive and efficient work environment.
Provide administrative support to company employees.
Manage and execute contracts and price negotiations with office vendors.
Demonstrate keen attention to detail in all aspects of work, maintaining high standards of quality and accuracy.

We are currently seeking an Operations Coordinator
The role includes:
Manage and coordinate ongoing administrative processes within the HR department, including task follow up, data updates and work in accordance with organizational procedures
Collect, consolidate, and monitor information from multiple internal systems in order to maintain organization and provide an up to date operational overview
Work regularly with internal information systems, including data entry, ongoing updates and information extraction as needed
Produce operational and tracking reports to support internal control and decision making processes
Provide ongoing administrative and operational support to the team and managers, including coordination, follow up and assistance with changing tasks

we are looking for a dynamic and experienced professional to join us in a unique hybrid role. This position includes a permanent role as Executive Assistant to the CEO, alongside a temporary responsibility as Office Manager and Employee Experience Lead, covering a maternity leave period.
As Executive Assistant to the CEO, you will provide ongoing, high-level support to our CEO and play a key role in driving focus, efficiency, and execution at the leadership level.
During the maternity leave coverage, you will also take ownership of office operations and employee experience, ensuring a smooth, engaging, and well-run workplace.
This is a great opportunity for someone who enjoys working closely with leadership, thrives in a dynamic environment, and is excited to make an impact both strategically and culturally.
You will
Executive Support (Permanent)
Serve as a trusted partner to the CEO - anticipate needs, think ahead, and keep things running seamlessly
Take ownership of tasks end-to-end, drive execution, and ensure nothing falls through the cracks - Calendar Management; Email Management; Project Management, Client Relationship; Board/Offsite Preparation.
Represent the CEO and company professionally, confidently, and with excellent judgment.
Bring creativity and initiative - improve processes, suggest solutions.
Office & Employee Experience (Temporary, Maternity Leave)
Keep the office running smoothly - logistics, supplies, and day-to-day operations
Create engaging employee experiences that bring our companys culture to life, turning recognition and engagement into a true cultural pillar.
Be the go-to person for the team - collaborating, supporting, and ensuring everyone feels connected.

We are looking for a highly organized, analytical Operations Specialist to support cross-functional initiatives and help scale our business processes.

This role combines operational execution, strategic support, and exposure to legal and compliance matters. You will work closely with leadership and multiple teams to ensure smooth, compliant, and efficient business operations. This is a 12-month fixed-term position.

Responsibilities -

Business & Operational Support

Support and optimize cross-functional business processes
Assist with operational planning and execution
Manage contract lifecycle tracking and documentation
Legal & Compliance

Assist in commercial agreement processes (customers, vendors, partners)
Coordinate and review legal documentation (NDAs, MSAs, SaaS agreements, DPAs, etc.)
Support due diligence and corporate documentation processes
General Operations & IT

Oversee day-to-day operational logistics and internal infrastructure
Manage relationships with IT vendors and service providers
Coordinate employee onboarding/offboarding processes (equipment, system access, permissions)
Maintain SaaS tools administration (user management, access control, renewals)
Monitor security and compliance procedures in collaboration with relevant teams