דרושים » אדמיניסטרציה » Office Manager (Front Desk) - Global Company

We offer hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve. We are a dynamic, fast-paced company, operating in over 30 countries across 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us! The Business Assistant will provide administrative and operational support to the Finance & IBT departments and personal assistance to VP Finance, VP Information & Business Technology & the CFO.
Responsibilities:
* Manage sensitive matters with a high level of confidentiality and discretion.
* Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms.
* Organize complex calendars and schedules, resolving any scheduling issues.
* Support travel and accommodation requirements for the departments.
* Support budget management and control, incl. purchase orders.
* Support various projects and assignments related to the Finance department.
* Arrange and coordinate all the departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.).
City:
Petah Tikva

We are looking for a dynamic and motivated Facilities Manager to join our team. This full-time role offers a unique opportunity to support our facilities operations while gaining experience in an international environment.
The Facilities Manager will be responsible on the company daily offices operations, cross-organizational projects, infrastructure, safety, maintenance and continuous improvement of facilities processes.
Responsibilities:
Responsible of managing all facilities services and projects related to the department.
Lead day to day all our company offices operation: maintenance, cleaning, security and office supply
Be responsible and manage the company our company real-estate
Work directly with contractors, vendors, building management, landlords and providers
Oversee space planning, office moves, and workplace optimization
Ensure safety workplace, compliance with health and regulatory adherence
Manage the front desk and maintenance team.

Our company is looking for an organized and self-motivated office administrator to join us. In this role, you will be responsible for providing administrative support to our office personnel. The office administrators role will include working closely with our CEO and leadership team by handling clerical duties, coordinating calendars, and organizing meetings.
Responsibilities:

* Provide ongoing administrative support to all employees and management levels at the front desk including phone calls.
* Welcoming visitors, vendors, and candidates.
* Personal Assistant to the CEO, manage his schedules and responsible for his calendar and visitors. Coordinating management meetings and order refreshments.
* Organize the office layout, purchasing office supplies, equipment, and furniture.
* Supporting new employees' onboarding.
* Support ad hoc and ongoing projects on various relevant administrative aspects.