דרושים » משאבי אנוש » Office Admin and Employee Experience

As an Office Manager, you will play an incredibly important role in setting up and maintaining the new Tel-Aviv office of our fast-growing company.
In this position, you will be working closely with the companys offshores accounting, legal, HR teams and managing all site administration.
Please note: This is a full-time on-site position at our Tel Aviv office, 4 days a week.
What will you do:
Own and manage all daily operations of the Tel Aviv office, ensuring smooth functioning and a positive work environment.
Be the face of the office, sitting at the front desk, welcoming employees, visitors, candidates, and suppliers, and making sure everything runs smoothly
Manage vendors and service providers - from initial engagement to ongoing improvements, negotiating terms, and building strong relationships.
Support onboarding and HR administration - work with our offshore HR team to manage employee onboarding/offboarding and training, ensuring a smooth and positive start.
Plan and operate welfare activities - including happy hours, team events, and office celebrations to enhance employee engagement.
Oversee office maintenance and logistics - manage purchasing of office equipment and supplies, IT support, kitchen, and other on-demand needs.
Manage budgets and finances - including petty cash, credit card reports, invoice payments, and procurement.
Coordinate office systems - manage seating arrangements and visitor management to ensure a professional and organized office experience.
Take ownership of ad-hoc projects and requests as they arise, contributing to a flexible and dynamic startup environment.

As an Office manager you'll be a vital part of our People Operations team, overseeing the day-to-day operations of our beautiful Tel Aviv office and creating an exceptional environment for our team. Your responsibilities will include maintaining administrative and operational best practices to ensure smooth office operations, as well as managing end-to-end execution of employee experience projects and company events.

What Youll Do:

Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
Execute employee experience projects and company events, including holidays, celebrations, team-building activities, and more, while thinking innovatively to maximize engagement and strengthen employees' connection to .
Coordinate with the accounting department regarding invoices, billings, and expenses to ensure smooth financial operations.
Create cross-organizational collaborations with Finance, Legal, HR, and IT departments, as well as external suppliers, to enhance overall office and employee experience.

Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.



Responsibilities & Scope of Role



Front Desk & Guest Experience



Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.

Office Operations & Welfare



Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.

Meetings, Travel & Logistics



Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.

Employee Support & HR Coordination



Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.

We are looking for a proactive and people-oriented Office & Employee Experience Manager to take full ownership of all office operations and employee experience activities.
This is a fantastic opportunity to join a dynamic team and shape a unique workplace culture where organizational effectiveness and employee wellbeing go hand-in-hand.
Our office is located in Ramat Hachayal, Tel Aviv, with work hours from 9:00-18:00.
What Youll Do:
Oversee the day-to-day operations of the Tel Aviv office, ensuring smooth and efficient workflows.
Take charge of employee experience and welfare activities across the globe: company events, happy hours, thoughtful gifts, and more.
Add a personal touch to the employee journey, making sure small details, travel arrangements, and office needs are taken care of, while also surprising and delighting employees.
Be the welcoming face of the office: greet visitors and ensure new employees have a warm and organized onboarding experience.
Manage office logistics and supplies, including kitchen and office equipment.
Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.), including contract negotiations.
Handle company travel planning: flights, accommodations, expenses, and itineraries.
Support conferences, offsites, and internal meetings.
Lead onboarding and offboarding processes for employees
Oversee CEOs calendar as needed
Track and manage the welfare budget
Work closely with the VP of HR to align office operations with people-focused initiatives.

we are looking for an experienced Office Manager with proven experience in employee wellbeing to own office operations while leading and supporting Employee Experience initiatives across the organization. This role requires full time presence in the office, five days per week.
What will you do:

* Oversee daily office operations and administrative procedures
* Manage office supplies, vendors, equipment, and ongoing maintenance
* Ensure a well organized, safe, and welcoming work environment
* Take ownership of employee wellbeing and office experience initiatives
* Plan and support wellbeing activities, team events, and engagement routines
* Serve as a primary point of contact for employee day to day needs
* Coordinate onboarding and internal activities from an office experience perspective
* Work closely with HR, Finance, and leadership on operational and wellbeing related needs

About Us:
we are a leader in threat detection and response, designed to simplify security for organizations of all sizes. Our mission is to empower lean security teams and their partners with an AI-powered, unified platform that autonomously detects, protects, and responds to threats - backed by 247 security experts. With a Partner First mindset, we focus on helping customers and partners stay protected, operate confidently, and achieve their goals. Our vision is to give every organization true cybersecurity peace of mind, providing fast, accurate protection without the noise or complexity.

Join our Workplace & Employee Experience team and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.
This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.
The role also offers a unique opportunity to be part of an exciting office relocation process, playing a hands-on role in a major transition and helping shape the employee experience in our new offices.
This is a fully onsite role, requiring daily presence at the office Sunday-Thursday
What Youll do:
Front Desk & Office Operations
Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
Maintain a clean, welcoming, and organized reception area.
Manage incoming and outgoing mail, deliveries, and courier services.
Oversee office supplies, ensuring availability and timely restocking.
Coordinate with vendors for office supplies, snacks, and maintenance requests
Provide administrative support.
Track office expenses and manage invoices and Working closely with the Finance Department .
Employee Experience & Onboarding
Support new hires by assisting with their first-day setup and office orientation.
Help organize employee engagement activities such as happy hours, company events, fun days and gifting programs.
Ensure workplace security by managing visitor logs.

We are looking for a dynamic Office & Welfare Manager to join our vibrant team in Tel Aviv as a maternity leave replacement (7 months), with an option to transition into a permanent position.

In this dual role, youll ensure our office runs smoothly day-to-day while creating an employee experience that energizes, supports, and inspires our team.

Responsibilities:
Oversee and support all office administrative operations with a high level of service (welcoming visitors, answering phone calls, supporting employees day-to-day needs, etc.).
Manage office supplies, inventory, and vendors to ensure seamless office operations.
Coordinate onboarding/offboarding logistics in collaboration with HR and IT (workspace setup, access badges, equipment handover/returns).
Coordinate business travel arrangements and support conference logistics and reporting.
Own and manage the welfare budget responsibly and creatively.
Track office and welfare spend, process invoices, purchase orders, and reimbursements in coordination with Finance.
Plan and execute engaging company events, team gatherings, and culture initiatives.
Partner closely with the HR team and support ongoing people operations activities.
Lead initiatives that strengthen a positive, inclusive, and engaging workplace culture.
Proactively identify and launch activities that improve employee satisfaction and engagement.
Bring high energy, positivity, and a can-do attitude that elevates the office environment.
Serve as a trusted point of contact for employee feedback and continuous improvement, ensuring follow-up and action where needed.

Responsibilities:
Manage HR operations and employee experience activities across the company.
Plan, coordinate, and execute team‑building events, holiday activities, employee celebrations, and toast gatherings.
Manage employee gifting for holidays, birthdays, milestones, and personal events.
Oversee office operations, including vendors, supplies, logistics, and day‑to‑day office needs.
Build, maintain, and update internal HR and employee portals.
Collaborate closely with the Biz Operations team on cross‑company processes and operational improvements.
Manage the HR welfare Gantt chart, ensuring the smooth planning and execution of all employee-related activities in Israel and globally.
Handle ongoing HR budget tracking, including welfare, events, and operational expenses.
Support onboarding and offboarding processes, including equipment coordination and scheduling.
Ensure a positive, welcoming, and efficient office environment for all employees and visitors.

Were looking for an Office Manager to own the day-to-day office operations while actively contributing to employee experience and wellbeing. The role supports the business by creating a workplace that is functional, welcoming, and culture-driven, and offers hands-on involvement in a variety of HR and EX projects.

You will report to the Employee Experience & Spaces Manager and work closely with partners across the organization. This is a full-time, on-site role.

What Youll Actually Do:

Manage daily office operations across all areas - reception, kitchen, meeting rooms, supplies, deliveries, and maintenance.
Own vendor relationships (food, cleaning, supplies, maintenance, etc.), including sourcing, negotiation, and ongoing management.
Ensure the workspace is organized, functional, and inspiring - through daily maintenance and projects like seating plans and space improvements - supporting business needs and company culture.
Serve as the main point of contact for employee requests and office-related needs.
Support HR processes, including onboarding and offboarding, to ensure positive employee experience.
Support Employee Experience initiatives - from events and activities to Happy Hours and other culture-building efforts.
Support travel logistics, including booking flights and accommodations.
Manage and track the office and Employee Experience budget, including planning, monitoring expenses, and identifying cost-effective solutions.

Were looking for an Office Operations & Employee Experience to join our OPS team !
This is a temporary role for at least 6 months (maternity leave replacement) and a great opportunity to join a fast-growing company, make a real impact on employee experience, and help shape an amazing workplace.
Youll be joining a collaborative, caring, and fun team thats passionate about what they do!
What will you actually be doing?
Oversee the day-to-day operations of the Tel Aviv office and provide administrative support to ensure smooth, efficient, and well-organized office operations.
Plan and execute employee welfare and engagement activities, including company events, happy hours, gifts, and other team initiatives.
Assist with the coordination and logistics of conferences, offsites, and internal meetings.
Take ownership of all office logistics and supplies, including cleaning services, kitchen management, and office equipment.
Facilitate and coordinate the onboarding logistics for new employees to ensure a seamless and welcoming experience.
Work closely and collaboratively with cross-functional teams across the organization