דרושים » אדמיניסטרציה » Office Admin and Employee Experience

We are looking for a proactive and people-oriented Office & Employee Experience Manager to take full ownership of all office operations and Employee Experience activities. This is a fantastic opportunity to join a dynamic team and shape a unique workplace culture where organizational effectiveness and employee wellbeing go hand-in-hand. Our office is located in Ramat Hachayal, Tel Aviv, with work hours from 9:0018:00.
What Youll Do
* Oversee the day-to-day operations of the Tel Aviv office, ensuring smooth and efficient workflows.
* Take charge of Employee Experience and welfare activities across the globe: company events, happy hours, thoughtful gifts, and more.
* Add a personal touch to the employee journey, making sure small details, travel arrangements, and office needs are taken care of, while also surprising and delighting employees.
* Be the welcoming face of the office: greet visitors and ensure new employees have a warm and organized onboarding experience.
* Manage office logistics and supplies, including kitchen and office equipment.
* Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.), including contract negotiations.
* Handle company travel planning: flights, accommodations, expenses, and itineraries.
* Support conferences, offsites, and internal meetings.
* Lead onboarding and offboarding processes for employees
* Oversee CEOs calendar as needed
* Track and manage the welfare budget
* Work closely with the VP of HR to align office operations with people-focused initiatives.

Required CEO PA & Office Manager
About the Role:
The Personal Assistant to the CEO will play a pivotal role in supporting the CEO in various administrative and operational tasks, as well as general assistance with our office operations. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.
Key Responsibilities:
Schedule Management:
Maintain and manage the CEOs calendar, including scheduling meetings, appointments, and events.
Prioritize and coordinate commitments to optimize the CEOs time and productivity.
Trusted Advisor for Personal Matters:
Build a strong relationship with the CEO and provide support on personal matters as needed.
Demonstrate discretion and confidentiality in handling personal information.
Travel Coordination:
Arrange and book travel accommodations (flights, hotels, transportation) for the CEO and to the co-founders as required.
Prepare detailed travel itineraries and ensure smooth travel logistics.
Administration
Support our office operations and administration to ensure a well-organized and efficient workplace environment.
Manage office supplies, equipment, and facilities maintenance.
Coordinate with external vendors and service providers as needed.

We are looking for a superstar Office Manager to join us Machines.
we are expanding at an exponential pace, so the ideal candidate for this job is dynamic, flexible, and creative.
As Office Manager, you will play a central role in ensuring the smooth daily operations of our office, creating a welcoming and efficient environment for our employees and guests.
Youll be the heart of our workplace combining organization, initiative, and a people-first mindset to make sure everything runs seamlessly and everyone feels supported.
Office Manager
Type: Full-time, On-site (08:00-17:00 or 8:30-17:30)
Key Responsibilities
Oversee and ensure the smooth, day-to-day operations of the office.
Maintain a well-organized and well-stocked workspace, including office supplies, refreshments, and equipment functionality.
Serve as the first point of contact at the reception, welcoming and assisting visitors, candidates, and guests with warmth and professionalism.
Act as the first level of support for employees administrative needs, providing guidance and assistance on office-related matters.
Manage relationships with local and international vendors, including cleaning, gardening, delivery, and maintenance services.
Coordinate office logistics and assist in organizing company events, team activities, and general maintenance creating a pleasant, efficient, and inspiring work environment for all employees.

This is a key position that requires discretion and the ability to manage the CTOs priorities efficiently. The ideal candidate is detail-oriented, proactive, an independent problem-solver, and comfortable working across time zones in a startup environment.

Responsibilities:

Manage the CTOs calendar, meetings, and travel arrangements
Handle professional communication and coordination between the CTO and internal/external stakeholders
Prioritize and coordinate tasks according to the CTO's priorities
Handle sensitive and confidential information with professionalism and discretion
Coordinate participation in local and international conferences and media engagements
Support the CTO across personal-logistical matters to ensure smooth daily operations