we are shaping the future of urban mobility. Since 2007, we've been pioneering innovative solutions for drivers and commuters, starting with our mobile parking payment service. Today, we are a leading smart mobility app that empowers millions of users to effortlessly manage their transportation needs. Our app simplifies hybrid journeys by combining various transportation modes into one convenient platform.
About the Role
We are looking for a highly motivated Office Manager to join our company and take charge of our day-to-day office operations. This role is all about making sure our office runs smoothly, feels welcoming, and supports our amazing team.
Responsibilities
Take full ownership of daily office operations ensuring everything runs smoothly, looks great, and feels welcoming.
Own and manage day-to-day office operations, including facilities, maintenance, food, supplies, deliveries, and more.
Manage and coordinate senior management calendars
complex meetings and coordinating with internal and external stakeholders.
Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
Provide operational support for the onboarding of new employees, including preparing workstations, equipment, access cards, and ensuring a welcoming first-day experience.
Execute welfare initiatives and company activities including team events, happy hours, holiday gifts, and internal communications ensuring a smooth and enjoyable experience for employees.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.

we are looking for a full-time Office & People Admin to serve as the heartbeat of our Tel Aviv office and play a central role in driving both culture and operations. This hands-on position spans all aspects of the day-to-day office environment to create meaningful moments that strengthen our culture.

If youre a people-oriented self-starter who enjoys a fast-paced setting and takes pride in making things happen, this role offers autonomy, impact, and a positive work environment.

This is a full-time, on-site role in our Tel Aviv office, SundayThursday, 9:0018:00.

What youll do:

Ownership of all aspects related to the day-to-day office operations & budget
Responsible for procurement, working with various service providers and vendors
Provide executive support to the Co-Founder, including calendar management and coordination of business travel.
Initiate and deliver all employee experience projects and welfare activities
Manage front desk operations, including greeting visitors, assisting employees, and overseeing general administrative tasks.
Oversee office and kitchen supplies by maintaining inventory, placing orders, and ensuring timely replenishment.
Work hand-in-hand with the senior leadership to optimize the work environment for the different teams
Assist in the onboarding process of new employees.

we are looking for an organized, energetic, and proactive Office Manager to keep our workspace running smoothly and our team supported. Youll be responsible for managing day-to-day office operations, ensuring a great employee experience, and coordinating travel across the company.
If you love creating order out of chaos, building systems that make peoples lives easier, and being the go-to person who keeps things moving - this role is for you!
What Youll Do
Oversee day-to-day office operations, including supplies, maintenance, mail, and vendor management (cleaning, security, catering, food delivery, tech support, etc.).
Support workspace layout, seating plans, and office moves or expansions.
Maintain a welcoming, functional, and organized office space. Welcome and set up new employees on their first day.
Partner with People/HR to plan onboarding logistics (equipment, desk setup, welcome gifts, etc.).
Support company wide travel coordination, using Mesh travel system, including flights, hotels, and logistics for employees and visitors.
Support employee engagement initiatives (birthdays, anniversaries, new hires, swag, and celebrations).
Coordinate and manage team events, happy hours, and snacks within budget.
Be the face of the company for guests and visitors, ensuring a positive first impression.
Create a fun, inclusive, and productive environment aligned with company culture.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team.
If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment.
Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all.
This is a full-time, onsite position based at our companys Tel Aviv office, 5 days a week.
What am I going to do?
Own and manage all daily operations of the Tel Aviv office.
Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
Support the onboarding and training of new employees to ensure a smooth and positive start.
Assist in planning and executing company events, providing logistics support as needed.
Oversee the companys visitor management system to create a professional and welcoming guest experience.
Manage meeting room bookings and ensure availability for seamless scheduling.
Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
Provide professional leadership to the Office team, striving for excellence in employee service.

At our company, we're on a mission to redefine vehicle safety and reliability on a global scale. Founded in 2016, we have pioneered the world's first fully automated suite of vehicle inspection systems. At the heart of this innovation lies our advanced AI-driven technology, representing the pinnacle of Machine Learning, GenAI, and computer vision within the automotive sector. With close to $400M in funding and strategic partnerships with industry giants such as Amazon, General Motors, Volvo, and CarMax, we stand at the forefront of automotive technological advancement. Our growing global team of over 200 employees is committed to creating a workplace that celebrates diversity and encourages teamwork. Our drive for innovation and pursuit of excellence are deeply Embedded in our vibrant company culture, ensuring that each individual's efforts are recognized and valued as we unite to build a safer automotive world. We are seeking a temporary Office Manager to join our HR team for 5 months. In this role, you will manage the day-to-day administrative operations of the company and support various HR activities. Were looking for someone organized, proactive, and people-oriented who can help keep our office running smoothly and contribute to a positive work environment.
A day in the life and how youll make an impact: Serve as the first point of contact, welcoming and assisting all visitors and staff.
* Oversee daily office operations, including managing supplies, coordinating cleaning services, handling deliveries, and maintaining a well-organized workspace.
* Source, contact, and negotiate with new and existing vendors; serve as the main point of contact for external suppliers (e.g., catering, office supplies, car leasing, etc.).
* Coordinate travel arrangements, including booking flights, hotels, and car rentals through travel agents or online platforms.
* Take part in HR processes such as onboarding new employees and assisting with various HR administrative tasks.
* Help plan and execute employee welfare and engagement activities, such as company events, Happy Hours, gifts, and company trips.

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in 45 locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position Who is the Operation Manager? This full-time position is based in Israel , reporting directly to the Israel GM. You will be overseeing all operational aspects of our sites in Israel. You will wear multiple hats and lead multiple functions, including maintenance, facilities, health & safety, and security. What you will be responsible for, mainly:
* Management & oversight of the building systems maintenance and building cleaning of Mindspace sites in Israel
* Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
* Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
* Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
* Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
* continuously evaluate facilities process inefficiencies and recommend improvement measures
* Oversee construction projects and new openings in Israel
* Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
* Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
* Be the first point of contact for large facility maintenance emergencies
* Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
* Create maintenance protocols to ensure smooth activity of all related issues.
* Handle building security, access control, CCTV, security companies, etc.
* Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

We are seeking experienced proactive, and service-oriented Office Manager to join our dynamic hi-tech environment. This is a central and multifaceted role that involves managing daily office operations, coordinating with multiple departments, overseeing vendors and internal systems, and supporting employees services and welfare.
The ideal candidate will be a reliable and resourceful professional with strong interpersonal skills, a strategic mindset, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
Office Operations Management:
Manage seating assignments, office moves, and organizational changes.
Responsible for the companys cellular services including line management and coordination with providers.
Responsible for all aspects of office cleaning, including overseeing cleaning staff to ensure standards are met.
Oversee Access Security
Work with various internal systems such as ticketing, vendor management, space planning, access security and more.
Coordinate logistics for international employees and guests.
Provide support at the front desk when needed greeting visitors, answering calls and more.
Coordinate safety and ergonomics trainings for new and existing employees.

Were looking for a highly organized office coordinator to join our Operations team and help spread the power of our company!
WHAT YOULL DO
Manage the reception desk, greeting and assisting guests, candidates, and employees with professionalism and efficiency.
Managing guest systems and handling calendar scheduling.
Manage incoming and outgoing mail, packages, and deliveries.
Take ownership of various administrative tasks related to operations, logistics, and facilities.
Act as a key point of contact for internal teams and external partners.
Ensuring effective communication across the organization and with external partners.
The role requires in-office attendance during all agreed-upon work hours, five days a week.