Employee Experience and Office Manager

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8277879

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4 ימים

Employee Experience Specialist- Maternity Leave Replacement

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time and Temporary

We are looking for an Employee Experience Specialist (Maternity Leave Replacement)
This is an exciting opportunity to make an immediate impact as you'll ensure and maintain a well-organized work environment and create the best experience for our employees.
You will plan and execute employee engagement activities, team gatherings and events, happy hours, and more. Be responsible for employee life cycle events and participate in all employee touch points.
So, what will you be doing all day?
Oversee the employee journey, addressing both professional and personal aspects to ensure a well-rounded and fulfilling experience.
Manage and execute company events end-to-end, from conceptualization to realization - including celebrations, holidays, swag, gift distribution, workshops, welfare initiatives, and CSR activities.
Maintain and enhance existing internal infrastructures while optimizing all employee-related processes, including organizing team events,celebrating milestones, birthdays, and personal occasions.
Collaborate with HR teams and employees to lead, inspire, and ensure the seamless integration of employee experience initiatives into the organizational framework.
Serve as the primary point of contact for Tel Aviv employeesproviding support, answering questions, and ensuring a smooth and positive day-to-day experience.
Work closely with internal stakeholders to coordinate logistics and administrative needs that help drive various initiatives and projects, enhancing engagement and organizational culture.
Provide administrative support to our CTO by managing his calendar and assisting with administrative coordination to ensure things run efficiently.
Provide support at the reception area as needed, ensuring a warm, professional, and well-organized welcome experience.

Requirements:
2 years of relevant experience as an employee experience specialist / previous experience in production companies.
Flexible and able to work in a fast-paced, entrepreneurial and demanding environment.
Strong project management skills and ability to multitask.
Highly organized with attention to details and an outstanding work ethic.
Always willing to 'roll up the sleeves' and do what it takes to get the job done.
Service-oriented, positive, proactive, and solutions-focused attitude.
Great communication skills: written and verbal.
Full proficiency in MS Office.
English- high level.

This position is open to all candidates.

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8276170

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13/07/2025

Office manager

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

Passionate about food? Eager to join a dynamic SaaS startup shaping the food and beverage industry? just the place for you.
The GenAI-powered consumer data platform revolutionizing product strategies and driving success for major brands like Nestle, Pepsi, and Campbells. With insights from billions of data points, we empower our clients to create, market, and sell their products faster and more successfully.
Join this $10 trillion industry, where creativity and an entrepreneurial mindset drive daily success and reach the homes of billions of people in an industry where change isn't just a recipe but a way of life.
Let's shape the future of food together.

Were looking for an enthusiastic and proactive office manager to join our HR team and play a crucial role in shaping our employee experience and company culture. You'll support our CEO, manage the vibrant daily operations at our Tel Aviv office, and help bring to life HR initiatives that connect our team members around the world.

If you're passionate about creating engaging workplace experiences, thrive in fast-paced environments, and love making meaningful connections, this role is perfect for you.

Key Responsibilities:
Office Management (Tel Aviv): Ensure the office runs seamlesslymanaging vendor relations, office supplies, facility operations, and creating an inspiring and welcoming workspace.
Employee Experience: support the execution of global employee initiatives, In Israel and globally.
HR Project Support: Provide versatile, ad-hoc support on diverse HR projects, including internal communications, analytics, and special event planning.
CEO Support: Expertly manage the CEOs calendar and coordinate travel arrangements
Youll be at the heart of fostering a workplace that people love coming to.

Requirements:
Experience in HR operations, office management, or executive support.
Excellent English skills both written and spoken are a must.
Highly organized, efficient, and detail-oriented.
Strong interpersonal skills and discretion in handling confidential information.
Ability to multitask and adapt in a fast-paced, startup-like environment.
Positive and proactive
5 days from the office

This position is open to all candidates.

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8255413

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29/06/2025

Operations & Welfare Manager

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

one of the world's most impactful shopping recommendation companies, working in 9 Geos and serving tens of millions of users over the past decade, is looking for a passionate candidate to join our journey and make an impact.
A few things that make us unique:
We prioritize talent and grit over experience
We directly share the success with our employees
We work with agile, high-paced teams
Operations& Welfare Manager objective:
You will ensure a smooth, efficient, and welcoming work environment that supports team productivity and satisfaction. You will manage daily office operations, vendor relationships, and lead welfare initiatives. You will play a key role in making our company a great place to work, every day.
This is what makes our Operations& Welfare Manager role unique:
At our company, this role is more than just office managementit's about shaping a warm, connected experience for a close-knit team. In our small and intimate environment, your work has real impact on daily life, culture, and team happiness.
While most employees work in-house, we also have international team members. A key part of your role is making them feel just as included and engaged, helping bridge the distance with thoughtful, inclusive initiatives.
Finally, were looking for candidates with a hop margin - a secret ingredient we look for in all new hires. In other words, this position requires the candidate to leap into the next phase of their career and to step outside their comfort zone, while maintaining a reasonable learning curve.
Let's evolve together!

Requirements:
3+ years of experience in operations, welfare or similar roles
Proven experience managing budgets effectively and responsibly
Fluent in English, both written and spoken a must!
Excellent organizational and time management skills, with strong attention to detail
High level of independence, ownership, and a proactive approach to problem-solving
Creative mindset you know how to make everyday moments feel meaningful
Bonus qualifications

Experience in facilitating recruiting processes

This position is open to all candidates.

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8234899

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13/07/2025

Office Manager - Tel Aviv Site

חברה חסויה

Location: Tel Aviv-Yafo and Netanya

Job Type: Full Time

we are looking for a dedicated Office Manager with a proven track record. In this pivotal role, you'll oversee our office operations (also known as our Swamp) and spearhead the Employee Experience. We're seeking a community builder with top-notch organizational prowess, meticulous attention to detail, and a drive to foster a positive work atmosphere. If you possess these qualities, we encourage you to apply for this opportunity.
Join our team as an Office Manager and contribute to creating an exceptional workplace environment where employees thrive and succeed.
As an Office Manager in our company you will
Overall management of the office day-to-day office, ensuring a productive and efficient work environment.
Oversee the budget and purchase order processes, tracking expenses.
Foster effective communication with employees, addressing inquiries and concerns in a timely and professional manner.
Build and maintain strong relationships with vendors, negotiating contracts, and managing vendor relations.
Manage the Site Operations team, ensuring efficient workflow and timely completion of assignments.
Demonstrate keen attention to detail in all aspects of work, maintaining high standards of quality and accuracy.
Continuously seek opportunities to improve the overall employee experience, implementing initiatives that promote employee well-being and productivity.

Requirements:
Proven 5-7 years experience in office management or a related role.
Excellent verbal and written communication skills in Hebrew and English - Must
Excellent organizational and multitasking skills, with the ability to prioritize and manage multiple responsibilities.
Strong communication and interpersonal skills, with the ability to build positive relationships with employees and vendors.
Attention to detail and a commitment to maintaining high standards of quality.
Proactive and solutions-oriented mindset, with the ability to identify areas for improvement and implement effective strategies.
Ability to work independently and collaboratively in a fast-paced environment.
Proficiency in using office software and tools, including G-Suite, other Google tools, and ticketing systems.

This position is open to all candidates.

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8255899

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22/06/2025

Office Coordinator

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

A leading omnichannel marketing platform that leverages advanced AI and machine learning to deliver intelligent solutions based on data with performance media, enabling smarter decision-making, increased efficiency, and maximized returns - Revenue enabler for businesses around the world. Its partners include Google, Meta, Amazon, and Microsoft and more. ~$7 billion in ad spending is managed on the platform every year.
Established in 2006, Were 700 employees strong. We work hybrid with a great home/ office work mix.

What will you do?
As a part of the Operations team, the Office Coordinator will work under the direct supervision of the Operations Manager.
This position requires a proactive and detail-oriented individual whos passionate about people, processes, and creating an engaging work environment. The ideal candidate will be a team player with excellent organizational, out of the box thinking, and excellent communication skills.
Full time position - Availability to work onsite between 09:00 17:00, Sunday to Thursday.

What will you be doing?
Staff the front desk, coordinate and oversee daily office operations, ensuring a well-organized and efficient workplace.
Responsible for managing all aspects of refreshments.
Support office and facilities maintenance (building maintenance, cleaning, parking).
Support ad hoc and ongoing projects on all relevant admin aspects.
Assist with executing activities, events, Happy hours, Meetups, and cultural initiatives.
Act as a point of contact for employees, addressing their needs and concerns in a timely and supportive manner.
Assist in managing the companys social media accounts (Facebook, Instagram, Glassdoor), including content creation, posting, and engagement.
Foster a positive and inclusive work environment by promoting company values and encouraging collaboration.

Requirements:
Strong organizational and multitasking skills with a keen attention to detail.
Service-oriented, positive, proactive, and solutions-focused attitude.
Ability to work independently and collaboratively within a team.
Passion for creating a positive and engaging workplace culture.
Full proficiency in MS Office.
English and Hebrew - fluent in writing and speaking.
Passion for event planning and organizing company happy hours is an advantage.

This position is open to all candidates.

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8224920

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חברת השמה / כח אדם

14/07/2025

Office Manager

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

We are seeking an experienced, proactive, and highly organized Office Manager to join our dynamic team to take full ownership of day-to-day office operations and have comprehensive responsibility for the daily operation of the office, providing administrative support, and managing a pleasant and efficient work environment.
This role is perfect for someone who enjoys working with people, passion about welfare activities and truly values creating a supportive and comfortable workplace experience for others.
Responsibilities:
Ongoing management and maintenance of the office (ordering supplies, coordinating repairs, etc.).
Providing administrative support to managers and various teams.
Handling welfare issues and assisting employees.
Liaising with suppliers and external parties.
Organizing company events and activities.

Requirements:
High level of organizational skills and attention to detail, with the ability to work independently.
Excellent interpersonal communication and ability to work in a team.
Proactiveness and creative problem-solving skills.
High level of English (reading, writing, and speaking).
Previous experience as an Office Manager in a high-tech company a significant advantage.

This position is open to all candidates.

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8258019

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25/06/2025

Personal Assistant to the CEO

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

We are a dedicated and versatile team, involved in every aspect of day-to-day operations, collaborating seamlessly with various departments to ensure efficiency and productivity.

In this role you will
Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe.
Prepare and meticulously organize essential documentation required for meetings.
Compose confidential and sensitive correspondences, reports, and other communications.
Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation.
Preparation and submission of expense reports as well as purchase requests.
Collaborate with global stakeholders - there is flexible availability aligned with US working hours.
Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives.
Supervise and coordinate special events.

Requirements:
We are looking for a versatile and highly organized Executive or Personal Assistant to provide tailored administrative support to our CEO.

A minimum of two years of experience as a Personal or Executive Assistant.
Proficiency in English, both spoken and written.
In-depth familiarity with office management systems, such as Google Workspace.
In-depth familiarity with Google Workspace (formerly G Suite) including Gmail, Docs, Sheets, and more.
Strong analytical and problem-solving skills to address issues proactively and find effective solutions independently.
Strong attention to detail and highly developed organizational skills.
Exceptional multitasking abilities and adeptness at prioritizing daily workloads.
Excellent communication skills, encompassing both written and verbal, along with strong interpersonal capabilities.
Ability to work in a dynamic environment, while being flexible and available to attend required tasks after working hours when needed.
Demonstrates discretion and maintains a high level of confidentiality.

This position is open to all candidates.

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8230728

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חברת השמה / כח אדם

06/07/2025

Workplace Services Admin

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time and English Speakers

We are looking for a Workplace Services Admin.
As a Workplace Administration, you will be the face of daily life at our office in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.
Core Responsibilities:
Facilities management: making sure our Workplace environment is well maintained.
Ensure high levels of operational services are delivered and met with our KPIs standards.
Responsible for ongoing office operation services.
Assist with coordinating and producing company events and employee experience initiatives.
Responsible for operational monthly reports.
Maintaining company service App and portal.
Working closely with service providers.

Requirements:
At least +2 years of experience as an hospitality / facilities administration in the High tech industry
Customer/service-oriented and pleasant with excellent interpersonal skills
Self-starter with a Can Do approach and Strong team player.
Experience with spreadsheets in MS Office and/or Google Suite - preference for Google Suite
Ability to work under pressure (Organized and multitasker)
Availability for a full-time position on-site
Fluent English - verbal and written

This position is open to all candidates.

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8246137

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01/07/2025

Office Manager

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

Were looking for a positive individual with a can-do approach to handling office administration and maintenance, and to be involved with welfare activities.

What youll be doing:
Organize and coordinate administration duties, and ensure the flow of the office management, as well as maintenance and upkeep of office equipment, food, and furniture
Greet visitors and provide general administrative support to our employees
Responsible for assisting in a wide variety of functions, including administration, executive support, and operations
Arrange all phases of travel for the company
Welfare duties and involvement in welfare activities

Requirements:
Native/Near native level of English verbal and written
Experienced with administrative roles
Excellent interpersonal skills
Experience and proficiency in a variety of MS Office
Excellent time management skills, ability to multitask, and prioritize tasks
Attention to detail and problem-solving skills
Strong organizational and planning skills in a fast-paced environment

This position is open to all candidates.

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8239783

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24/06/2025

Office Manager (Temp.)

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time and Temporary

A pioneering tech startup thats challenging the pharmaceutical industry with the worlds first inhaler capable of delivering a precise dose of medical cannabis.
Our mission is to improve patients lives by transforming cannabis and other botanicals into mainstream medicines.
Were looking for an experienced, super-organized and proactive Office Manager (Temp.) to join our HR team for a full-time, on-site position at our Jaffa office.
In this role, youll take charge of keeping the office running smoothly, supporting our team, and making sure nothing falls between the cracks.
If youve got experience, energy, and a get-things-done mindset we want to hear from you.

Key Responsibilities
Act as the main point of contact for employees administrative questions and needs.
Support internal and external meeting arrangements as needed (conference rooms, refreshments, and meeting coordination).
Coordinate end-to-end business travel (flights, hotels, meeting rooms, car rentals, mobile phone plans, etc.)
Provide scheduling and general support for the CEO and C-level executives.
Manage office vendors and service providers (food, cleaning, office supplies, Cibus, parking, etc.).
Oversee the office supplies budget, handle invoices, and prepare expense reports.
Support the HR team with attendance tracking, onboarding/offboarding processes, and welfare activities as needed.
The position is temporary for 6 months

Requirements:
At least 2 years of experience as an administrative assistant/PA/office manager
Comfortable with tech knows their way around Google & Microsoft tools (Gmail, Excel, Calendar, Docs, Canva).
Experience managing multiple executive calendars.
Fluent English
Organized, independent, and excellent at multitasking
Service-oriented, team player, with a strong "can-do" attitude
Fully available for on-site work in Jaffa (SundayThursday)

This position is open to all candidates.

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8229140

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