דרושים » אדמיניסטרציה » Office Manager

]We are looking for a high-energy, self-driven professional Office Admin to join us!
Responsibilities
Serve as the first point of contact for employees and visitors, welcoming and assisting guests, candidates, and vendors.
Oversee day-to-day office operations, including ticket support, mail handling, managing orders and supplies, and maintaining inventory.
Manage relationships with suppliers, including contracts, order processing, payments, and invoice tracking.
Assist in planning and executing internal and external events, such as team socials, holiday celebrations, and wellness activities, while supporting HR with onboarding, offboarding, and training.
Act as the point of contact with building management, coordinating parking, maintenance, and office logistics.
Provide administrative support and handle ad hoc tasks for other departments as needed.

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy.
This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.
Responsibilities
Executive Support
Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
Handle confidential information with discretion and professionalism.
Office Coordination & Supplier Management
Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
Monitor inventory levels of office supplies and replenish as necessary.
Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.

Were growing rapidly, and theres never been a better time to shape the employee experience and redefine what office management looks like. Were looking for a dynamic, proactive individual to join our team and play a key role in creating a positive, engaging, and productive work environment.
Responsibilities
Office Management Responsibilities:
Oversee daily office operations, including groceries, supplies, and ensuring smooth day-to-day functioning.
Manage office cleaning services and maintenance to maintain a clean, organized, and efficient workspace.
Liaise with suppliers and vendors to meet office needs and ensure timely deliveries.
Monitor and replenish office supplies as needed.
Employee Experience Responsibilities:
Play a critical role in shaping our company culture and strengthening the values that define who we are.
Plan and coordinate company events, "Happy Hours," team-building activities, holiday celebrations, and personal milestones (birthdays, weddings, births, etc.).
Manage and track the welfare budget, ensuring cost-effective decisions without compromising the employee experience.
Develop and launch initiatives that foster employee engagement, boost morale, and strengthen our sense of community.
Stay updated on industry trends and best practices in employee experience and welfare, bringing fresh, creative ideas to continuously enhance our culture.
Serve as a point of contact for employees on welfare-related matters.

We are looking for a dedicated Office Manager with a proven track record. In this pivotal role, you'll oversee our office operations (also known as our Swamp) and spearhead the Employee Experience. We're seeking a community builder with top-notch organizational prowess, meticulous attention to detail, and a drive to foster a positive work atmosphere. If you possess these qualities, we encourage you to apply for this opportunity.
Join our team as an Office Manager and contribute to creating an exceptional workplace environment where employees thrive and succeed.
As an Office Manager you will
Overall management of the office day-to-day office, ensuring a productive and efficient work environment.
Oversee the budget and purchase order processes, tracking expenses.
Foster effective communication with employees, addressing inquiries and concerns in a timely and professional manner.
Build and maintain strong relationships with vendors, negotiating contracts, and managing vendor relations.
Manage the Site Operations team, ensuring efficient workflow and timely completion of assignments.
Demonstrate keen attention to detail in all aspects of work, maintaining high standards of quality and accuracy.
Continuously seek opportunities to improve the overall employee experience, implementing initiatives that promote employee well-being and productivity.

we are a world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company.

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities
Provide ongoing administrative and operational support.
Manage office reception, including welcoming guests and candidates.
Oversee calendar management and coordinate meetings.
Organize meeting rooms and manage room schedules.
Answer, screen, and forward incoming phone calls.
Manage office supplies and ensure availability.
Handle document filing, including supporting the accounting department.
Arrange taxis and couriers as needed.
Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

A world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries. We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company. Joining the Gauzy team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.
Responsibilities:

* Provide ongoing administrative and operational support.
* Manage office reception, including welcoming guests and candidates.
* Oversee calendar management and coordinate meetings.
* Organize meeting rooms and manage room schedules.
* Answer, screen, and forward incoming phone calls.
* Manage office supplies and ensure availability.
* Handle document filing, including supporting the accounting department.
* Arrange taxis and couriers as needed.
* Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

we are seeking a person to help with the daily operations of the company. We are looking for someone with a can-do attitude, is a people-person and service & detail oriented.
This role requires availability for a part time position, 70%-80%, working 5 days a week.
A little about us:
we are a growing startup that provides a SaaS-based delivery logistics platform for shippers and carriers with end-to-end, scalable delivery and planning infrastructure, enabling them to compete in todays demanding landscape.
Essential duties and responsibilities:
Office & Ops Management
Monitoring and maintaining office supplies inventory
Preparation for month-end bookkeeping
Admin operations
Travel coordination
Managing the companys employee experience calendar
Assisting with collection activities
PA Responsibilities
Scheduling meetings for the CEO and management
Tracking ToDos for the CEO, ensuring deadlines are met
Coordinate with teams to collect updates & input
Personal assistance to the CEO.

As a successful Community Associate, you will support the companys growth and the community and operations team, and help it thrive. Your day As the Community Associate, you will take care of all front desk logistics and assist with all office and community management tasks. What will you be responsible for:
* Serve as a point of contact (POC) for all members and guests within the Community
* Monitoring the front desk during operation hours
* Point person for maintenance, mailing, shipping, supplies, and equipment.
* Organize office operations and procedures
* Work on community tasks together with the Community Managers and take an active role in it
* Solve member-related issues to ensure a smooth operation

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position We are looking for an exceptional Regional Sales & Operations Manager to take full ownership of two flagship Mindspace locations in central Tel Aviv This is not just a site management role — it’s a business leadership position with end-to-end accountability over revenue growth, profitability, and team performance. You will lead cross-functional teams spanning sales, operations, and community experience, driving commercial success while delivering an outstanding member experience. Reporting directly to the City Lead, you will act as the P&L owner, sales strategist, and operational head of both locations. You will build and mentor a high-performing team, sharpen processes, and shape the commercial trajectory of your units. For ambitious leaders, this role offers fast-track career growth within Mindspace, a global company operating across 7 countries. Top performers in this role have advanced to lead larger regional portfolios, support global markets, and even relocate internationally.