דרושים » אדמיניסטרציה » Vacancy at the Embassy of Finland in Tel Aviv, Driver - Office Services Attendant.

Were looking for an Office Manager to own the day-to-day office operations while actively contributing to employee experience and wellbeing. The role supports the business by creating a workplace that is functional, welcoming, and culture-driven, and offers hands-on involvement in a variety of HR and EX projects.

You will report to the Employee Experience & Spaces Manager and work closely with partners across the organization. This is a full-time, on-site role.

What Youll Actually Do:

Manage daily office operations across all areas - reception, kitchen, meeting rooms, supplies, deliveries, and maintenance.
Own vendor relationships (food, cleaning, supplies, maintenance, etc.), including sourcing, negotiation, and ongoing management.
Ensure the workspace is organized, functional, and inspiring - through daily maintenance and projects like seating plans and space improvements - supporting business needs and company culture.
Serve as the main point of contact for employee requests and office-related needs.
Support HR processes, including onboarding and offboarding, to ensure positive employee experience.
Support Employee Experience initiatives - from events and activities to Happy Hours and other culture-building efforts.
Support travel logistics, including booking flights and accommodations.
Manage and track the office and Employee Experience budget, including planning, monitoring expenses, and identifying cost-effective solutions.

About us: We are bringing together the beauty from the work of artists with the inspiration from content creators that touch billions of people. We are recognized by the top brands in the world for having the highest quality digital assets for music, sound effects, stock footage and video templates by top artists and sound engineers. Our platform has disrupted the complex licensing model of digital assets to make it simple, resulting in increased reach for the work of the artists and confidence for the content creators and their respective companies. If you think this is exciting, just wait to learn what we are doing with AI to bring a better human experience centered on the work of both the artists and the content creators using their work!
About the role:
As the Employee Care & Office Manager, you will be responsible for ensuring the smooth operation of our office and creating a supportive and efficient work environment for our employees. This role is about creating a smooth, welcoming and engaging daily work environment, with a focus on execution, ownership and heart.
Key Responsibilities:
* Be the anchor of our workplace experience: create a warm, functional, and welcoming environment that supports our employees every day, as well as candidates and visitors.
* Serve as the point person for employee care, addressing queries regarding office management issues
* Oversee and run daily administrative duties in the office in meeting rooms, supplies, equipment, parking, cleaning, maintenance, etc and ensure that office is operating smoothly
* Execute employee initiatives from company events, gifting to wellness initiatives from business celebrations, to personal milestones.
* Assist in the onboarding process for new hires, ensuring a smooth integration into the company culture and operations.

looking for a highly organized, proactive, and detail-oriented Operations Manager to take ownership of all day-to-day operational activities This role is essential to keeping the company running efficiently and ensuring a positive, smooth experience for all employees and visitors.

You will be responsible for managing the office environment, supporting employees and their wellbeing, coordinating vendors, and assisting with onboarding and offboarding. You will report directly to the Head of Operations and work closely with Finance, HR, IT, and all other teams.

This is a hands-on, fast-paced position for someone who loves structure, takes initiative, and solves problems before anyone notices them.

Working Hours: 08:30-17:30. On-site presence required (no hybrid option).

Responsibilities

Office Operations

Maintain the overall office environment, including cleanliness, organization, supplies, and equipment.
Manage parking arrangements, building access, meeting rooms, and office logistics.
Handle all purchases: office supplies, kitchen and food items, equipment, and materials.
Greet and host visitors, candidates, and partners.
Employee Support

Provide day-to-day administrative support to employees.
Coordinate IT-related requests with internal and external teams.
Prepare workstations, supplies, and equipment for new employees.
Employee Wellbeing

Take ownership of employee wellbeing and the overall employee experience.
Plan and run fun, engaging team activities such as happy hours, company events, holiday celebrations, and team gatherings.
Onboarding & Offboarding

Lead the administrative onboarding process for new hires.
Ensure all equipment, access, and documents are ready on their first day.
Manage offboarding procedures including equipment collection and access removal.
Vendor Management

Manage relationships with cleaning, maintenance, office supplies, and other service providers.
Coordinate deliveries, repairs, and recurring services.

This is a key position that requires discretion and the ability to manage the CTOs priorities efficiently. The ideal candidate is detail-oriented, proactive, an independent problem-solver, and comfortable working across time zones in a startup environment.

Responsibilities:

Manage the CTOs calendar, meetings, and travel arrangements
Handle professional communication and coordination between the CTO and internal/external stakeholders
Prioritize and coordinate tasks according to the CTO's priorities
Handle sensitive and confidential information with professionalism and discretion
Coordinate participation in local and international conferences and media engagements
Support the CTO across personal-logistical matters to ensure smooth daily operations

As an Office manager you'll be a vital part of our People Operations team, overseeing the day-to-day operations of our beautiful Tel Aviv office and creating an exceptional environment for our team. Your responsibilities will include maintaining administrative and operational best practices to ensure smooth office operations, as well as managing end-to-end execution of employee experience projects and company events.

What Youll Do:

Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
Execute employee experience projects and company events, including holidays, celebrations, team-building activities, and more, while thinking innovatively to maximize engagement and strengthen employees' connection to .
Coordinate with the accounting department regarding invoices, billings, and expenses to ensure smooth financial operations.
Create cross-organizational collaborations with Finance, Legal, HR, and IT departments, as well as external suppliers, to enhance overall office and employee experience.

Were looking for a highly organized, proactive, and energetic Office Manager to support the daily operations of our Tel Aviv headquarters. This person will play a key role in creating a smooth, professional, and fun work environment that reflects our vibrant culture. Youll be the heart of our office-ensuring everything runs seamlessly, supporting our teams and helping make us an exceptional place to work every day.
Key Responsibilities:
Oversee the day-to-day operations of the TLV office, maintaining a welcoming, productive, and well-organized workspace
Serve as the main point of contact for employees, guests, vendors, and building management
Manage office logistics, including supplies, equipment, pantry, and facility maintenance
Support onboarding processes and employee engagement initiatives
Manage office-related budgets, expenses, and vendor relationships
Help ensure a safe, efficient, and inspiring workspace for all.

Were on the hunt for an Employee Experience & Office Manager to join our People team! In this pivotal role, you will lead epic initiatives to enhance the journey of every pack member, from their first day to every memorable milestone. Whether its welcoming new heroes into our fold, organizing legendary events, providing recognition, or crafting moments that connect our team to our companys brand, values, and culture - youll be at the heart of building an inspiring, unforgettable workplace.
On the operational side, youll wield your organizational powers to keep our office running like magical clockwork. Overseeing daily operations, youll manage orders, supplies, vendor alliances, invoicing, and expense reports, ensuring our space is as efficient and seamless as it is enchanting.
If youre a master of organization, a natural multitasker, a people person at heart, and a creative problem-solver, you have a place in our pack!
Responsibilities
In this role, you will:
Forge a coherent and creative employee experience strategy that spans the entire employee life cycle.
Command vendor identification, branding, timelines, logistics, and all that brings our vision to life.
Manage the office budget, ensuring expenses are tracked and kept within budgetary limits.
Schedule meetings and coordinate calendars.
Support offsite arrangements such as booking travel, arranging accommodations, and coordinating logistics for offsite meetings
Lead onboarding and offboarding processes, ensuring a smooth transition for every team member.
Oversee all aspects of daily office operations, including managing orders, supplies, vendor alliances, invoicing, parking, and travel arrangements.
Tend to the office Rainbow Unicorn, keeping it well-fed, content, and ever-magical.

We are looking for a Director of Employee and Workplace Experience to join our Global Operations leadership team.

This leader will define and execute our workplace and services strategy for our Israel sites, ensuring our offices foster productivity, safety, and engagement. We are looking for someone with a strong service mindset - someone who treats employees as their internal customers and is passionate about delivering outstanding workplace experiences.

In this role, you will lead the teams responsible for employee-facing services in Israel, including Employee Experience, Employee Services, Facilities Management, and Security, while contributing to our global strategy. You will bring a data-driven, employee-centric approach, continuously improving both the experience and the supporting operations through insights and feedback.

Key Responsibilities
Lead and oversee the Employee Experience, Employee Services, Facilities management, and Security teams in Israel.
Develop and execute the workplace strategy for Israel, ensuring alignment with business objectives and employee needs.
Ensure delivery of high-quality employee-facing services, including facilities maintenance, space management, workplace services, and on-site experience.
Oversee security services, implementing safety protocols and business continuity measures.
Use employee feedback, insights, and workplace analytics to design and deliver initiatives that enhance engagement, well-being, and culture.
Serve as the main escalation point for employee experience and workplace-related matters in Israel.

Were looking for a highly organized, proactive, and service-oriented Office Manager to oversee all administrative operations for our beautiful facilities on the 55th & 56th floors of Azrieli Sarona tower. This is a pivotal role responsible for overseeing the daily operations of our office, ensuring everything runs smoothly and efficiently. The Office Manager will serve as the primary point of contact for office-related matters and will play a key role in creating a welcoming and well-functioning work environment for employees and guests.
Full-time position, 5 days a week: 09:00 - 18:00 on site
Responsibilities:
Oversee front desk operations
Manage administrative processes, including scheduling meetings and supporting internal events
Supervise general office organization, cleanliness, and maintenance
Serve as the go-to person for employee queries regarding office logistics, supplies, and vendor coordination
Manage relationships with service providers (e.g., maintenance, cleaning, delivery, security)
Monitor office inventory and place orders for supplies as needed
Travel management for employees, including flight and hotel arrangements, insurance, and expense reports.
Collaborate with HR and Finance teams for onboarding, equipment distribution, and office budgeting when relevant
Assist in budget preparation and monitor office expenses to ensure cost-effectiveness.

The Executive Assistant & Office Coordinator is a hybrid position designed to support CEO and strengthen the operational environment around executive management. This role combines high-level executive assistance with coordination of day-to-day office operations, ensuring seamless workflow, organizational clarity, and a stable, efficient working atmosphere.

This is a central, high-impact position that requires exceptional organizational ability, strong communication skills, and the maturity to operate in a fast-paced, high-performance environment.

Key Responsibilities

Executive Support

Full ownership of the CEOs complex calendar, prioritization, and scheduling.
Gatekeeping and managing incoming requests, ensuring the CEOs focus and time are protected.
Preparation and coordination of meetings, including room setup, materials, and guest hosting.
Coordination of business travel: flights, accommodation, ground transportation, itineraries.
Monitoring follow-ups and ensuring action items are completed by relevant parties.
Managing communication flow on behalf of the CEO when required.
Providing day-to-day logistical and administrative support.
Office Coordination

Serving as the main point of contact at the office reception area.
Greeting guests, candidates, partners, and visitors in a professional manner.
Coordinating meeting rooms, ensuring availability and readiness.
Providing administrative support to the Office Operations Manager when needed.
Assisting with light purchasing, office supplies, and logistics.
Ensuring order, structure, and a smooth daily operational rhythm across the office.