דרושים » אדמיניסטרציה » Office Manager

Fiverr is looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels. The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.

What am I going to do?:

* Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
* Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
* Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
* Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
* Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
* Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
* Implement the company’s policies and procedures and ensures they are met within the company's budget
* Reviews and configures travel-related data, analysis, and reporting of travel data
* Review and approve employee expense reports, ensuring accuracy and alignment with policy.
* Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

Equal opportunities:
At Fiverr, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Fiverr is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Fiverr will provide accommodation to individuals with disabilities or a special need.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.

We are looking for a proactive and people-oriented Office & Employee Experience Manager to take full ownership of all office operations and Employee Experience activities. This is a fantastic opportunity to join a dynamic team and shape a unique workplace culture where organizational effectiveness and employee wellbeing go hand-in-hand. Our office is located in Ramat Hachayal, Tel Aviv, with work hours from 9:0018:00.
What Youll Do
* Oversee the day-to-day operations of the Tel Aviv office, ensuring smooth and efficient workflows.
* Take charge of Employee Experience and welfare activities across the globe: company events, happy hours, thoughtful gifts, and more.
* Add a personal touch to the employee journey, making sure small details, travel arrangements, and office needs are taken care of, while also surprising and delighting employees.
* Be the welcoming face of the office: greet visitors and ensure new employees have a warm and organized onboarding experience.
* Manage office logistics and supplies, including kitchen and office equipment.
* Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.), including contract negotiations.
* Handle company travel planning: flights, accommodations, expenses, and itineraries.
* Support conferences, offsites, and internal meetings.
* Lead onboarding and offboarding processes for employees
* Oversee CEOs calendar as needed
* Track and manage the welfare budget
* Work closely with the VP of HR to align office operations with people-focused initiatives.

We are looking for a superstar Office Manager to join us Machines.
we are expanding at an exponential pace, so the ideal candidate for this job is dynamic, flexible, and creative.
As Office Manager, you will play a central role in ensuring the smooth daily operations of our office, creating a welcoming and efficient environment for our employees and guests.
Youll be the heart of our workplace combining organization, initiative, and a people-first mindset to make sure everything runs seamlessly and everyone feels supported.
Office Manager
Type: Full-time, On-site (08:00-17:00 or 8:30-17:30)
Key Responsibilities
Oversee and ensure the smooth, day-to-day operations of the office.
Maintain a well-organized and well-stocked workspace, including office supplies, refreshments, and equipment functionality.
Serve as the first point of contact at the reception, welcoming and assisting visitors, candidates, and guests with warmth and professionalism.
Act as the first level of support for employees administrative needs, providing guidance and assistance on office-related matters.
Manage relationships with local and international vendors, including cleaning, gardening, delivery, and maintenance services.
Coordinate office logistics and assist in organizing company events, team activities, and general maintenance creating a pleasant, efficient, and inspiring work environment for all employees.

'we are looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels.
The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.
What am I going to do?
Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
Implement the companys policies and procedures and ensures they are met within the company's budget
Reviews and configures travel-related data, analysis, and reporting of travel data
Review and approve employee expense reports, ensuring accuracy and alignment with policy.
Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

Required CEO PA & Office Manager
About the Role:
The Personal Assistant to the CEO will play a pivotal role in supporting the CEO in various administrative and operational tasks, as well as general assistance with our office operations. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.
Key Responsibilities:
Schedule Management:
Maintain and manage the CEOs calendar, including scheduling meetings, appointments, and events.
Prioritize and coordinate commitments to optimize the CEOs time and productivity.
Trusted Advisor for Personal Matters:
Build a strong relationship with the CEO and provide support on personal matters as needed.
Demonstrate discretion and confidentiality in handling personal information.
Travel Coordination:
Arrange and book travel accommodations (flights, hotels, transportation) for the CEO and to the co-founders as required.
Prepare detailed travel itineraries and ensure smooth travel logistics.
Administration
Support our office operations and administration to ensure a well-organized and efficient workplace environment.
Manage office supplies, equipment, and facilities maintenance.
Coordinate with external vendors and service providers as needed.

Were looking for a highly organized office coordinator to join our Operations team and help spread the power of our company!
WHAT YOULL DO
Manage the reception desk, greeting and assisting guests, candidates, and employees with professionalism and efficiency.
Managing guest systems and handling calendar scheduling.
Manage incoming and outgoing mail, packages, and deliveries.
Take ownership of various administrative tasks related to operations, logistics, and facilities.
Act as a key point of contact for internal teams and external partners.
Ensuring effective communication across the organization and with external partners.
The role requires in-office attendance during all agreed-upon work hours, five days a week.

Founded in 2014,we are a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to todays fast-evolving hybrid work environment. we are considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, we have over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why youll love working at our company? we are a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. Youll work with some of the best people in the industry, who love what they do. Youll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a en mployee, youll be presented with long term career opportunities, globally. Who is the ideal worker? Youre a team player. You take pride in what you do and have a mindset of Im all in when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to read the room and understand the professional environment youre in. About the position This full-time position is based in Tel Aviv and will be Managing our Members' processes and accounting. Your day at our company. With all the relevant experience and extra-motivation, you go above and beyond to keep our members satisfied and manage accurate books recordings. From bank reconciliation to customer billing, you are a true numbers person and are highly organized. The main responsibilities of an AR specialist at our comoany include (but are not limited to):
* Responsible for performing billing and collections for our company Israel locations
* Assist and support the finance team and operation department in the company with variety of tasks
* Proven ability to review invoices and payments on accounts and demonstrate good Judgement in resolving discrepancies and cleansing data
* Support and service members with various financial requests
* Participating in monthly closing processes
* Maintaining members' records in SAP B1 and salesforce
* Support the AP department in Recording invoices in Dokka.

This is a key position that requires discretion and the ability to manage the CTOs priorities efficiently. The ideal candidate is detail-oriented, proactive, an independent problem-solver, and comfortable working across time zones in a startup environment.

Responsibilities:

Manage the CTOs calendar, meetings, and travel arrangements
Handle professional communication and coordination between the CTO and internal/external stakeholders
Prioritize and coordinate tasks according to the CTO's priorities
Handle sensitive and confidential information with professionalism and discretion
Coordinate participation in local and international conferences and media engagements
Support the CTO across personal-logistical matters to ensure smooth daily operations