You'll be the Affiliate administrative assistant and receptionist Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.
It is a temporary full-time role, replacement for maternity leave, working in the office.
CORE JOB RESPONSIBILITIES
Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.
Requirements: 1-2 years of experience as receptionist / administration role - an advantage.
Must have excellent interpersonal and communication skills as well as be flexible, organized and detail oriented.
Service Oriented
Education Requirements - High School Diploma, preferable - B.A.
Fluent English - can handle answering calls, replying to e-mails or welcoming visitors from abroad.
Must be able to deal effectively with high level internal and external contacts, including customers and the general public.
Good computer skills - working with multiple reporting, approval and documentation systems and Office (Excel, Word, PowerPoint and others)
This position is open to all candidates.