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we are a fast-growing medical device company focused on the development, manufacturing and commercialization of innovative devices for endovascular interventional procedures. We are seeking an Office Manager (temporary position for maternity leave coverage) to play a key role in ensuring smooth day-to-day operations and providing high-quality service to all employees. Location: Yokneam, Israel Position Scope: 80% position, on-site daily, (5 days a week).
?Scope & Responsibilities?Administrative Management:
* Provide professional administrative support and high-quality service to company employees.
* Manage daily office administrative activities and workflows.
* Greete visitors, address their inquiries, and guide them to the appropriate contacts.
* Assist employees visiting from other sites with hotel accommodation and transportation arrangements.
* Support the onboarding process for new hires, including setting up workspaces and coordinating necessary equipment.
* Manage company mobile phone and leased vehicle operations. Office Maintenance: Manage office supplies, groceries, and office equipment.
* Supervise the cleaning staff.
* Address office maintenance issues promptly and source appropriate solutions as needed. Shipments & Logistics:
* Manage local and international shipments via courier platforms and customs authorities.
* Coordinate and process customer product shipment orders using the ERP system.
* Manage customer correspondence related to orders and deliveries, including order confirmations, delivery updates, and customer requests.
* Provide customer service within the logistics process, including order follow-up, shipment tracking, and resolving delivery-related issues.
* Handle import/export processes in coordination with freight forwarders and relevant local or international authorities.
* Oversee domestic and international shipping operations, including coordinating pickups, tracking shipments, and supporting customs clearance. Executive Support:
* Provide administrative support to the CEO and CFO, including preparation for board meetings and coordination of investor visits.

Team Description
The Program Management team is the engine driving our strategic ambitions. We dont just manage tasks, we orchestrate complex, cross-functional initiatives that bridge the gap between cutting-edge technology and global business goals. We are looking for a leader to drive the intersection of Digital transformation, IT, and Business initiatives from strategy to global execution.
Role Description
As a Program Manager for Digital & IT, you will lead high-impact programs and be the focal point for integrating complex systems (like salesforce ) with business processes, product launches, and marketing campaigns. This role requires a rare blend of technical savvy and business acumen. You will need to anticipate bottlenecks, manage senior stakeholders, and simplify complex technical constraints into actionable business roadmaps.
Responsibilities
* End-to-End Orchestration: Lead the lifecycle of complex Digital & IT programs.
* Business-Tech Liaison: Serve as the bridge between IT/R&D and business units (Marketing, Sales, Ops) to ensure technical solutions align with commercial goals and GTM strategies.
* Stakeholder & Change Management: Manage diverse stakeholders globally, ensuring alignment on priorities, managing expectations, and driving internal adoption of new digital processes.
* Portfolio Governance: Track interdependencies across multiple projects, manage global resources, and provide high-level visibility to executive leadership.
* Vendor & Third-Party Management: Lead and synchronize activities with external integrators, subcontractors, and software providers to ensure seamless delivery.
* Process Optimization: Constantly refine our internal "playbooks" for digital deployments and business launches to increase organizational velocity.