לוח משרות דרושים עוזר אישי במרכז

Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.
Responsibilities & Scope of Role:
Front Desk & Guest Experience:
Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.
Office Operations & Welfare:
Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.
Meetings, Travel & Logistics:
Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.
Employee Support & HR Coordination:
Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.
Location: Ramat HaChayal, Tel Aviv
Work Model: On-site, full-time, morning hours overseeing the reception desk.

We are looking for a versatile and highly organized Executive Assistant to the CEOs for a maternity leave replacement.
In this role, you will act as a critical partner to the leadership teams day-to-day operations, helping connect the dots across the organization and supporting a fast-paced startup environment demonstrating a high level of discretion and professionalism. You will manage the CEOs calendars, coordinate meetings for senior leadership, handle travel arrangements, and support company-wide projects and processes.
This role offers a unique opportunity to work closely with the CEOs as their right-hand, gaining unparalleled exposure to executive decision-making while playing a pivotal role in the companys daily success.
Role and Responsibilities:
Oversee and maintain the CEOs calendars, acting as the primary point of contact for all scheduling requests and prioritizing key strategic engagements.
Schedule logistics for meetings, conferences and special events (onsite & offsite).
Manage all board-related logistics, serving as the primary POC for coordinating meetings and executive 1:1s with key stakeholders.
Act as the main point of contact for the CEOs travel related matters - organize travel, transportation, accommodation, as well as assist with additional travel needs.
Prepare travel reports & manage reimbursements for the leadership team.
Support and integrate company-wide and leadership initiatives such as Global All Hands meetings, leadership meetings and different internal communications.
Handle confidential information; this includes protecting the privacy and security of company records and information.

Do you want to be the right hand to the CEO of a growing technology company — and be at the very heart of decision-making? We’re looking for a sharp, energetic, and highly organized person who wants to step into the world of senior leadership and grow with us. Even if you’re early in your career — this could be exactly the right place for you. This is a real opportunity to learn how an organization operates from the inside: strategy, sales, operations, execution, and management — all up close.
What will you do? • Manage a complex executive calendar and prioritize leadership schedules • Prepare for and participate in management, board, and customer meetings • Track execution and drive cross-organizational tasks • Lead ad-hoc projects on behalf of the CEO • Own the organization’s order and billing processes • Work closely with Finance and Delivery teams • Sales Operations: manage CRM (HubSpot is a plus), reporting, and performance tracking Who are we looking for? • High energy and a strong ability to move things forward • Highly organized, detail-oriented, with strong process thinking • Ability to work independently and handle multiple tasks in parallel • Strong business acumen with a positive, confident assertiveness • High proficiency in Hebrew and English • Experience as a Chief of Staff, military HQ/operations role, operations, or administration – an advantage • Preference for graduates in Economics or Industrial Engineering & Management This role is for someone who’s not just looking to manage a calendar — but to be part of leadership, influence, and real growth.