לוח משרות דרושים Back Office / בק אופיס עבודה זמנית, לחיפוש זה נמצאו 31 משרות

Required Administrative assistant/ Receptionist - temporary
What Youll Do:
You'll be the Affiliate administrative assistant and receptionist at Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.
It is a temporary full-time role, replacement for maternity leave, working in the office.
CORE JOB RESPONSIBILITIES
Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.

We are looking for an Office Manager who is sharp, highly organized, and quick to learn - someone who thrives in operations and ensures the office runs seamlessly.

This is a maternity leave cover role for about 6 months, offering a great opportunity to join an amazing team and make a real impact from day one.

If youre proactive, people-oriented, and enjoy driving things forward with clarity and impact, this role is definitely for you.

Responsibilities

Office & Operations
Own the day-to-day running of the office: supplies, vendors, logistics, and general operations.
Handle procurement of office and IT equipment.
Manage office systems such as access control, and basic IT/ admin tasks.
Handle invoices and payment tracking.
Own vendor relationships: contracts, negotiations, and renewals.
Executive Support- Support the leadership team with complex calendar management and cross-team coordination.

People & Culture
Support the employee experience: onboarding, offboarding, and day-to-day assistance.
Assist with hiring processes: posting roles, scheduling interviews, coordinating with candidates.
Organize and run team events, happy hours, and company-wide activities.