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We are looking for a sharp, proactive Executive Assistant & Corporate Admin to support a small group of C-level executives at one of ad-tech's most dynamic global companies. You'll be the operational backbone that keeps our leadership running smoothly - from managing packed schedules to coordinating travel and handling a wide range of administrative tasks. This role puts you at the heart of the action, working closely with senior leadership and collaborating across teams globally.

What You'll Be Doing
Provide comprehensive executive support to a small group of C-level executives, managing complex calendars, scheduling meetings across time zones, and coordinating travel arrangements end-to-end.
Organize and book business travel, including flights, hotels, ground transportation, and itineraries, ensuring seamless logistics for executives and visiting guests.
Coordinate internal and external meetings, including preparing agendas, taking notes, and following up on action items to keep things moving.
Handle day-to-day administrative operations, including managing POs for conferences and customer-related items such as reservations, entertainment, and event ticketing, NDA workflows including sending, chasing, and filing, and maintaining organized documentation in Google Drive.
Act as a reliable point of contact for cross-functional coordination, supporting executives with ad-hoc requests, vendor communications, and office-related logistics.

Required Executive Assistant, Human Resources
Israel Full time
About The Position
We offer hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.
As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.
Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.
We are a dynamic, fast-paced company, operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!
The Executive Assistant will provide administrative and operational support to the HR team and personal assistance to the Chief People Officer (CPO).
Responsibilities
Manage sensitive matters with a high level of confidentiality and discretion
Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms
Arrange travels and accommodations for the CPO and team members
Support HR budget management and control, including purchase orders and expense reports (invoices and POs)
Coordinate and prepare internal reports and presentations within the department and to management
Lead and coordinate various projects within and outside the department
Arrange and coordinate all HR departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)
Work closely with the Employee Experience manager in arranging site events for all employees in Israel
Working closely with the Talent Management, Learning and Development in arranging workshops and learning activities.

We're looking for a sharp, highly organized Executive Assistant to support our CEO during a maternity leave period, starting in August 2026. About the role As Executive Assistant to the CEO, you'll be the operational backbone of the executive office — managing an active schedule, coordinating across global stakeholders, and ensuring the CEO can focus on what matters most. This is a high-trust, high-impact role that requires exceptional judgment, discretion, and the ability to move fast.
Key responsibilities

* Manage the CEO's calendar, scheduling priorities, and daily flow
* Coordinate internal and external meetings, including preparation of materials and follow-ups
* Handle travel arrangements, logistics, and expense management
* Serve as the primary point of contact for internal teams and external partners on behalf of the CEO
* Draft, review, and manage professional correspondence and communications
* Support strategic projects, board preparation, and executive-level presentations
* Maintain confidentiality and handle sensitive information with professionalism

We are seeking a highly organized, proactive, and service-oriented Executive Assistant to the CEOs & Office Manager to join our team. This role combines close partnership with the companys CEOs, day-to-day office management, and leadership of the administrative team. The ideal candidate is detail-oriented, capable of managing multiple priorities simultaneously, and thrives in a dynamic, fast-paced environment.
?Responsibilities Manage complex calendars meetings, travel arrangements, and day-to-day coordination for the companys CEOs. Coordinate and oversee meetings involving multiple participants and stakeholders. Provide ongoing administrative support to the CEOs and senior management. Lead and manage the administrative team, including two Administrative Coordinators. Oversee day-to-day office operations and ensure an efficient and professional working environment. Work closely with vendors, service providers, and external partners. Collaborate with the Finance department on administrative and operational matters. Welcome visitors, customers, and business partners and serve as a key point of contact Handle sensitive and confidential matters with the highest level of discretion. Lead cross-functional administrative initiatives and support organizational projects as needed.

We are looking for a Personal Assistant to CPO (replacement for long-term maternity leave) to join our team.
As an employee you will:
Manage and coordinate complex executive calendars, working across multiple stakeholders, changing priorities, and a dynamic work environment.
Support leadership meetings with a focus on preparation: coordination of logistics, preparation of materials, and presentations, ensuring readiness, and tracking timelines and deliverables ahead of meetings.
Prepare, consolidate, and coordinate monthly & quarterly reports, and organizational updates.
Provide operational and administrative support to the People unit, including onboarding and employee lifecycle processes and meeting scheduling.
Managing travel arrangements, purchase requests, and procurement activities for the People unit, including vendor management and budget tracking.
Lead employee welfare and engagement initiatives within the People unit, including planning and executing team activities, off-sites, and employee experience programs.
Support recruitment processes for CPO-related roles, including working with recruitment agencies, coordinating interviews, tracking recruitment progress, and supporting candidates throughout the process.
Collaborate with cross-functional teams to drive People-related projects and processes.
Provide ongoing support to employees, managers, and vendors while maintaining strong working relationships and a high service level.

We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment.
Key Responsibilities
Executive Administration & Leadership Support Responsibilities
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.