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We are looking for a driven and passionate Personal Assistant to manage the schedules of key executives, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries.
Key Responsibilities
Comprehensive Personal and Professional Calendar Management: Manage and coordinate the founder's personal calendar, ensuring all appointments and meetings are scheduled appropriately.
Direct Executive Personal Support: Provide direct, hands-on support for personal matters and errands, which explicitly includes, but is not limited to: Personal appointments and meetings, transportation logistics and other personal activities.
Collaboration with External Service Providers: Manage external service providers to maintain smooth personal and professional operations.
Detailed Travel Planning: Organize and execute detailed domestic and international travel plans, including flights, accommodations, and comprehensive itineraries.
Confidentiality: Handle sensitive and personal information with the highest level of discretion and integrity.

We are seeking a high-caliber Office Manager & Executive Assistant to the CEO to serve as a trusted right hand to our leadership team.
This is a high-impact role at the center of the company, combining executive support, ownership of office operations, and close collaboration with HR and cross-functional teams.
You will work closely with the CEO daily and play a key role in ensuring the organization runs smoothly as we scale.
What You Will be Doing:
Provide day-to-day executive support to the CEO, including calendar management, travel planning, flights, and logistics
Act as a prioritization partner and gatekeeper to ensure the CEOs time is used effectively
Own office administration and operations end-to-end, including vendors, facilities, equipment, and logistics
Partner with HR on onboarding, employee experience, and internal processes
Coordinate across teams to support meetings, events, and company initiatives
Handle sensitive and confidential matters with the highest level of discretion
Proactively anticipate needs, identify issues, and solve problems before they arise

In one sentence
Provide comprehensive administrative and logistical support to management and employees, while driving community engagement and wellbeing initiatives at the Nazareth site.
What will your job look like?
As a Site Administrative & Logistics Coordinator at the Nazareth site, you will play a key role in supporting both operational needs and employee wellbeing. Your responsibilities will include:
Organizing and coordinating offsite meetings, conventions, conferences, and seminars, ensuring all logistics are managed efficiently.
Supporting internal projects and providing strong back-office assistance, including travel arrangements for management and handling operational requirements.
Planning and executing employee welfare activities and CSR (Corporate Social Responsibility) initiatives, including budget management and expense tracking.
Assisting with onboarding new employees, offering desk-side support when needed, and managing office equipment and Outlook distribution lists.
Providing administrative support to key leaders, including scheduling meetings, interviews, and customer visits.
Preparing materials for staff meetings, including agendas and minutes, to ensure effective communication and documentation.
Maintaining internal communication with supporting departments at the site and responding to the ongoing operational needs of the branch.
Utilizing your skills in PowerPoint and Excel to create presentations and reports that support management and team activities.
This role requires a proactive and organized individual who can manage multiple tasks, support leadership, and contribute to a positive work environment.

In one sentence
We are looking for a highly capable, discreet, and dynamic Executive Personal Assistant to provide administrative support to the CEO. This is a pivotal role at the heart of the executive office, requiring outstanding organizational skills, emotional intelligence, and the ability to operate effectively in a fast-paced, high-impact environment.
What will your job look like?
Serve as a trusted point of contact for the CEO, managing communications, priorities, and stakeholder interactions with professionalism and discretion.
Own and optimize the CEOs calendar, ensuring alignment with strategic priorities and seamless coordination of meetings, events, and engagements.
Facilitate follow-ups from leadership meetings, tracking action items and ensuring timely execution.
Lead and oversee the daily operations of the executive office team, ensuring smooth workflows and proactive problem-solving.
Maintain strict confidentiality and handle all situations thoughtfully and responsibly.
Manage expense reporting and budget tracking for the executive office.
Plan and manage complex travel itineraries, including international logistics and accommodations.