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Required Executive Assistant to the CEO
About the Role"
As Personal Assistant to the CEO, you will play a critical role in enabling the CEO to operate at their best.
Youll act as a strategic gatekeeper, problem-solver, and organizer-managing priorities, coordinating complex schedules, and ensuring seamless day-to-day operations in a fast-paced, global environment.
This is a highly visible role requiring discretion, sound judgment, exceptional organizational skills, and a proactive, solutions-oriented mindset.
Job responsibilities
What Youll Do:
Act as a trusted right hand to the CEO, managing a complex and ever-changing calendar across multiple time zones
Coordinate internal and external meetings, including executive leadership sessions, board meetings, and investor interactions
Prepare agendas, briefing materials, presentations, and follow-ups to ensure meetings are impactful and well-run
Manage travel arrangements end-to-end (flights, accommodation, itineraries, visas as needed)
Serve as a key point of contact between the CEO and internal/external stakeholders, handling communications with professionalism and discretion
Track key action items and priorities, following up to ensure timely execution
Handle confidential and sensitive information with the highest level of integrity
Continuously look for ways to improve efficiency, processes, and ways of working around the CEOs office.

We are a fast-growing startup based in Tel Aviv, and were looking for a highly organized and proactive Executive Assistant to support our CEO and CTO.
This role is part of the HR team and plays a key role in managing executive operations and company travel, while ensuring smooth day-to-day execution at the leadership level.

Key Responsibilities

Executive Support (CEO & CTO)

Provide high-level administrative and operational support to the CEO and CTO.
Manage complex calendars, schedule meetings across multiple time zones, and prioritize effectively.
Act as a trusted partner, anticipating needs and supporting executive focus and efficiency, while collaborating closely with the executive team and relevant stakeholders to drive alignment and ensure seamless execution.
Own and manage executive-related administrative processes.
Handle sensitive and confidential information with the highest level of discretion.
Travel Management

Manage all executive and company travel arrangements, including international flights, accommodations, and itineraries.
Serve as the main point of contact for travel-related matters.
Handle changes, last-minute requests, and complex logistics smoothly and efficiently.
Ad-hoc & Ongoing Support

Support HR and leadership with ad-hoc administrative and operational tasks.
Adapt quickly to changing priorities and handle urgent matters when needed.
Continuously improve processes to increase efficiency and clarity.

Your experience at our company will be a career accelerator. At the forefront of the global work revolution, you'll tackle complex challenges that impact millions of people's working lives. With our momentum-backed by a $17.3 billion valuation and $1 B in Annual Recurring Revenue (ARR) in just over five years-you'll drive meaningful impact while building expertise that makes you a sought-after leader in the transformation of global work.
Duties
Acting as the point of contact among executives, employees, clients and other external partners
Providing administrative assistance, such as writing and editing e-mails, and preparing communications on the executives behalf
Managing information flow in a timely and accurate manner
Managing executives calendars and setting up meetings
Making travel and accommodation arrangements.

We are actively seeking for a highly experienced Executive Assistant to support the CEO in a fast-growing, global technology company.
The Executive Assistant plays a central role in managing the CEOs day-to-day operating flow, ensuring priorities, logistics, and execution are handled with precision and reliability.
Key Responsibilities:
Own and manage a highly complex and dynamic calendar, prioritizing time based on business and leadership needs
Proactively plan, protect, and optimize the CEOs time, including buffers, focus blocks, and rapid adjustments
Coordinate internal and external meetings end-to-end, including preparation, logistics, and follow-up
Plan and manage complex international and domestic travel, including itineraries, visas, and last-minute changes
Support logistics for board meetings, leadership offsites, and executive-level events
Act as a trusted point of coordination between the CEO and senior internal and external stakeholders
Handle sensitive professional and personal matters with absolute discretion and sound judgment
Operate with full ownership to reduce noise, friction, and distractions from the CEOs day-to-day work.