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We are seeking a motivated and organized Receptionist & Administrator to join our fast growing company, based in a new building in Givatayim. This position is a full time position, required coming to the office every day.
As a front desk receptionist, you will be the first point of contact for anyone who arrives at the office. You will answer phone calls and emails, work with courier companies and work with service providers and contractors.
This position is part of the Finance department!
What You'll Be Doing day to day:
Welcoming visitors, directing and announcing them appropriately
Manage planning and logistics associated with calendars, meetings and conference rooms
Respond to employee inquiries and office needs
Receive and sort daily mail/deliveries/couriers
Lead office and facilities maintenance
Serve as the main point of contact for vendors and manage ongoing communication with service providers.
Conduct regular cleaning audits and inspections to ensure the highest standards are met.
Oversee facility maintenance and coordinate repairs to ensure a safe and functional work environment.
Handle daily operations management to support seamless office logistics and employee experience
Support procurement by creating and managing purchase orders for facility expenses while ensuring all necessary approvals and documentation are in place.

About the position This full-time position is based at our company Beyond, our new flagship location in the Tel Aviv-Givatayim area, and reports directly to the Site Manager. As a Front Desk Associate, youll be one of the first faces people meet when they enter Beyond and a key part of creating the premium, welcoming experience we want every member and guest to feel from day one. Youll own the day-to-day reception experience, welcome members and visitors, support administrative and operational tasks, and work closely with the Community and Operations teams to make sure the space runs smoothly. Joining Beyond at its launch also means being part of something new - helping us establish the service standards, atmosphere and member experience of one of our companys most exciting new locations. Responsibilities
* Manage the front desk during operational hours, creating a warm, professional and welcoming experience.
* Serve as the first point of contact for members, guests and visitors at Beyond.
* Welcome and assist members and guests, answer questions and direct them throughout the space.
* Support the opening and launch of Beyond, helping establish smooth front-desk routines and service standards from day one.
* Handle day-to-day administrative tasks including mail, deliveries, supplies and office equipment.
* Support member onboarding and other community-related activities.
* Work closely with the Community and Operations teams to ensure a seamless member and guest experience.
* Respond to member requests and issues quickly and professionally.
* Coordinate with Facilities, maintenance teams and vendors when needed.
* Help maintain an organized, polished and professional reception and common-area environment.
* Support community events and on-site activities when needed.