The Executive Assistant plays a central role in managing the CEOs day-to-day operating flow, ensuring priorities, logistics, and execution are handled with precision and reliability.

Key Responsibilities

Own and manage a highly complex and dynamic calendar, prioritizing time based on business and leadership needs
Proactively plan, protect, and optimize the CEOs time, including buffers, focus blocks, and rapid adjustments
Coordinate internal and external meetings end-to-end, including preparation, logistics, and follow-up
Plan and manage complex international and domestic travel, including itineraries, visas, and last-minute changes
Support logistics for board meetings, leadership offsites, and executive-level events
Act as a trusted point of coordination between the CEO and senior internal and external stakeholders
Handle sensitive professional and personal matters with absolute discretion and sound judgment
Operate with full ownership to reduce noise, friction, and distractions from the CEOs day-to-day work

We are seeking a proactive, highly organized, and discreet Personal Assistant (PA) to provide close administrative support to the CEO and VP. The role involves managing complex schedules and shifting priorities while ensuring seamless coordination of executive tasks, alongside responsibility for travel arrangements, payments, documentation, and ongoing communication in a fast-paced environment. We are looking for a reliable professional with strong judgment, a keen eye for detail, and the flexibility to work independently with senior management while maintaining strict confidentiality.

Key Responsibilities
Provide comprehensive administrative and operational support to the CEO and VP.
Manage complex calendars, including personal appointments and high-level meetings.
Track tasks and ensure consistent follow-up and alignment with ongoing priorities.
Facilitate communication and coordination between senior management and internal teams.
Handle sensitive and confidential information with the highest level of discretion.
Assist in monitoring key tasks, decisions, and ongoing initiatives.
Support ongoing operational and administrative initiatives across the leadership team.
Work full-time from the office and maintain high availability during business hours.

We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment.
Key Responsibilities
Executive Administration & Leadership Support Responsibilities
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.

we need a strategic, process-driven Personal Assistant to the CEO to optimize executive time, streamline operational workflows, and keep our growth engine running at peak efficiency. Dating is broken. Together, we're fixing it. Based in the heart of Tel Aviv, we're a dynamic startup with big dreams and an even bigger mission. Following a successful launch, we are gearing up for a massive U.S. expansion. In this key role, you won't just manage a calendar; you will act as the CEO's right hand - removing operational friction, driving process improvements, and ensuring strategic execution across the organization.
What You'll Do:
Executive Force Multiplication: Own and optimize the CEO's schedule, protecting priority focus time, managing shifting trade-offs, and ensuring every day yields maximum leverage.
Process & Workflow Optimization: Audit executive and cross-team workflows, build streamlined systems, and leverage modern automation to eliminate bottlenecks and accelerate execution.
Tracking & Follow-Through: Attend key strategic discussions, capture action items, and proactively follow up across departments to ensure executive decisions are executed smoothly.
Logistics & Preparation: Plan complex domestic and international travel end-to-end, prepare meeting briefs, and ensure the CEO is fully equipped for every high-stakes interaction.
AI & Tech Integration: Continuously experiment with and deploy AI tools to automate documentation, calendar orchestration, research, communications, and decision tracking.

We seek a highly organized and proactive Executive Assistant to support the Co-Founders. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for calendar management, meeting preparation and follow-ups, travel arrangements, confidential document handling, and other critical executive support tasks.

Responsibilities
Provide regular reports to the CEO and CTO, including daily task plans, project updates, and meeting follow-ups to ensure task prioritization.
Manage complex calendar scheduling, optimize time, and resolve conflicts proactively.
Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries. Be prepared to adjust plans as needed.
Assist with fundraising activities and investor relations, including preparing materials and coordinating meetings.
Prepare meeting agendas, compile information packages, and ensure executives are well-prepared.
Track and manage expenses and process reimbursements.
Planned and executed corporate events.
Attend meetings, take detailed minutes, and ensure follow-up on action items.
Serves as the primary liaison between executives, clients, and vendors, ensuring professionalism.
Proofread, edit, and format presentations, reports, and other documents.
Coordinate event logistics, including reservations, transportation, and entertainment arrangements.
Manage incoming and outgoing communication, including emails and calls.
Handle other duties as assigned by management.

Were looking for a highly organized and people-oriented Administrative Assistant for a temporary maternity leave cover, starting in December 2026, to provide personalized support to our Executive team.
Please note this in an On-site role from our TLV office
What you will do:
Assist our SVP with personal and day-to-day needs
Track tasks and follow up on action items to ensure execution
Support executive team members with administrative and logistical tasks
Help coordinate personal errands and scheduling as needed
Maintain ongoing communication while ensuring discretion and confidentiality
Manage executive offsites in Israel and abroad

דרוש Office Manager