דרושים » אדמיניסטרציה » Front Desk Coordinator

A leading fintech company is seeking a dynamic and organized Office Manager to lead and streamline daily office operations. This pivotal role ensures a smooth and efficient work environment while providing professional support to a growing and diverse team. The ideal candidate will bring proven experience managing office functions in fast-paced organizations, excellent communication skills, and a proactive approach to tackling challenges and driving continuous improvement. Join a top-tier company with significant opportunities for growth and impact.
Responsibilities:
Oversee all administrative and reception needs of the company.
Serve as the first point of contact for employees, candidates, guests, and suppliers on all office-related matters.
Manage day-to-day office operations, including vendor coordination.
Collaborate with the finance department to assist with purchase orders, invoice processing, expense payments, and more.
Contribute to planning and executing company activities and events, such as Happy Hours, company-wide celebrations, and gift arrangements.
Collaborate closely with the Human Resources department to implement policies and internal communications, as well as to coordinate employee onboarding and offboarding processes.
Support executive-level projects from start to finish by handling the admin work, staying on top of the Introduce innovative, creative, and ambitious solutions to enhance office management.
Provide dedicated personal and administrative support directly to the CEO, working closely to managing both professional and personal tasks efficiently.
Coordinate travel arrangements, including booking flights and accommodation, liaising directly with travel agents as needed.

A leading Communication-Cyber company with a fast-moving, innovative, and collaborative culture, is searching for an Executive Assistant to CEO with excellent interpersonal skills.
We are seeking a highly organized and proactive Executive Assistant to support our dynamic CEO.
In this role, you will be responsible for a wide range of administrative, organizational and logistic support, ensuring that the CEO is able to focus on strategic initiatives.
You will be responsible for managing the CEOs schedule, coordinating complex travel arrangements, and handling confidential information with the utmost discretion. Your strong organizational skills, attention to detail, and ability to anticipate the CEOs needs will be essential to ensuring your success
Responsibilities:
Manage a complex and demanding calendar, including prioritizing and scheduling meeting, appointments, business travels and daily activates.
Manage and coordinate all arrangements of business travels (including booking flights, accommodations and ground transportation)
Prepare and organize materials for meetings, presentations, and events.
Assist with various projects, board meetings, and strategic initiatives.
Take notes during meetings and follow up on action items.
Research: Conduct research on a variety of topics.
Build and maintain positive relationships with internal and external stakeholders through respectful and professional communication.
Oversee special projects as assigned.
Confidential Information: Handle sensitive and confidential information with the utmost discretion and professionalism.
Team Coordination: Collaborate with other executive assistants and team members to ensure seamless operations.
Administrative Tasks: Manage administrative tasks, such as expense reports, document preparation, and filing.

Our HR team in Tel Aviv is growing, and we're looking for a motivated, proactive, and people-oriented Office & Employee Experience Manager to join us!
In this dynamic role, youll be the heart of our office - ensuring an exceptional employee experience while maintaining a well-run, inspiring workplace. As a key point of contact for employees and managers alike, you'll have a real impact on company culture and day-to-day office life in a vibrant, fast-paced environment.
What You'll Do:
Create and nurture a positive, inclusive, and engaging workplace culture, driving well-being initiatives that align with business goals.
Be the welcoming face of the officegreet employees, visitors, candidates, and supplierswhile ensuring a smooth front-desk experience.
Oversee the daily operations of the office, including facilities, maintenance, supply management, food orders, cleaning staff, and deliveries.
Support all stages of the employee journey, from onboarding to offboarding, ensuring a seamless and thoughtful experience.
Manage and negotiate with suppliers and vendors to support office needs and special projects.
Contribute to employer branding efforts, helping position us as a top workplaceboth internally and externally.
Coordinate employee travel logistics, including flight and accommodation bookings via our travel platform.
Collaborate with the Finance team to process purchase orders, invoices, credit card transactions, and employee reimbursements.
Support employee engagement activities such as company events, happy hours, team-building activities, and holiday gifting.

Were looking for an Office and Operations Manager to join our team and be the backbone of our daily operations. This person will create a smooth, efficient, and positive workplace experience, while also supporting cross-functional workflows across the whole organization and executive coordination. If you're proactive, highly organized, and thrive in a fast-paced environment, this role is definitely for you.

Your Arena:

Manage all aspects of our Israeli office: supplies, equipment, vendors, maintenance, and other related tasks.
Maintain a productive, welcoming, and fun work environment aligned with our team culture.
Support day-to-day company operations including onboarding/offboarding, travel coordination, expense tracking, Happy Hours, company events and internal documentation.
Work closely with HR, finance, and IT to support process execution and ensure nothing falls through the cracks.
Help enforce and improve internal workflows and operational systems as we scale.
Assist senior leadership with scheduling, meetings, and ad-hoc project coordination.
Assist with vendor and contractor management, including contracts and renewals.
Follow up on cross-functional action items and ensure project alignment across teams.

a fast-growing medical device company specializing in the development, manufacturing, and sale of innovative solutions for endovascular interventions. Were looking for a proactive and detail-oriented Administrative Assistant to support our global Sales team. This part-time role (80%) blends logistical coordination, administrative operations, and collaboration with cross-functional teams in a dynamic, international environment. The position follows a hybrid work model typically 12 days per week in the office, with flexibility based on need. LOCATION: Yokneam, Israel. SCOPE & RESPONSIBILITIES: Exhibitions & Conferences: Coordinate logistics for international events including building agendas, preparing presentations and brochures, organizing meals, and arranging flights, transportation, and accommodation for participants. Contract Management: Maintain and update agreements with distributors and consultants. Purchasing & Inventory: Handle administrative purchasing processes, manage demo inventory, and place orders for promotional and sales support materials. Marketing Coordination: Collaborate with the global marketing team to ensure the sales team is equipped with relevant, up-to-date, and tailored materials. Sales Support: Provide day-to-day administrative support for the global sales team, ensuring smooth and efficient operations.

Job Description:
We are a leading international RF Technology system manufacturer, specializes in manufacturing high-end RF jammers. We are seeking a highly organized and reliable administrative assistant to support our team. In this role, you will work closely with the Operations Manager to make sure everything in the office runs smoothly. This is a full-time, on-site position in Kefar Saba, with an immediate start. This role is perfect for someone who is detail-oriented, service-focused, and eager to grow in a professional and fast-paced environment.Key Responsibilities: Manage and coordinate the teams calendar, schedule meetings and adjust plans as needed. Prepare meeting rooms before sessions. Provide administrative support to the office team. Help keep the office organized and efficient. Handle phone and in-person inquiries professionally. Manage mail, vendor relationships, and office supply orders. Oversee travel logistics, including transportation, hotels, and detailed itineraries. Keep track of tasks and ensure things are done on time.Required 
To apply, please send your CV to our e-mail.

Youll be the welcoming face and daily anchor of life on our management floor in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.

Responsibilities:
Provide ongoing executive reception services with a high level of professionalism
Ensure the management teams work environment is consistently well-maintained and fully functional
Support the coordination and execution of workplace and facility-related needs for the executive team
Provide hands-on support for day-to-day executive needs
Collaborate closely with the Workplace Administration team and the CEOs Personal Assistant

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.

We are looking for a detail-oriented Office Administrator to support the daily operations of our office. This is a temporary position for a period of 8 months, ideal for someone with strong organizational and communication skills who enjoys working in a fast-paced environment.
Key Responsibilities:
Welcome and assist guests and answer and screen incoming calls
Manage and order office supply and manage vendor relationships for regular inspections, repairs, and ongoing office maintenance.
Maintain the overall office appearance including kitchens and public areas
Being the go-to person for every need that arises in the office
Help coordinating transportations to employees, guests, or client
Manage domestic and international shipments.
Assist and support any operational task that arise, including tasks from other departments
Assist People Team with all aspects of employees onboarding and offboarding process

We're Hiring: Executive Assistant to the CEO Full-time, On-site Top-tier Law Firm | Prime Location Light Rail AccessOur leading and well-known law firm is looking for a highly organized, polished, and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment.What You'll Do:Manage a complex calendar and coordinate high-level meetings with multiple stakeholdersServe as the primary point of contact between the CEO and internal/external partiesHandle daily operational and administrative tasks with discretion and efficiencyOnce a month manage invoices, fee arrangements, and liaise with the finance team This is a full-time, on-site position (non-hybrid)If you're looking to join a prestigious legal environment and play a key role alongside senior leadership wed love to hear from you.