דרושים » אדמיניסטרציה » Office Manager

Our HR team in Tel Aviv is growing, and we're looking for a motivated, proactive, and people-oriented Office & Employee Experience Manager to join us!
In this dynamic role, youll be the heart of our office - ensuring an exceptional employee experience while maintaining a well-run, inspiring workplace. As a key point of contact for employees and managers alike, you'll have a real impact on company culture and day-to-day office life in a vibrant, fast-paced environment.
What You'll Do:
Create and nurture a positive, inclusive, and engaging workplace culture, driving well-being initiatives that align with business goals.
Be the welcoming face of the officegreet employees, visitors, candidates, and supplierswhile ensuring a smooth front-desk experience.
Oversee the daily operations of the office, including facilities, maintenance, supply management, food orders, cleaning staff, and deliveries.
Support all stages of the employee journey, from onboarding to offboarding, ensuring a seamless and thoughtful experience.
Manage and negotiate with suppliers and vendors to support office needs and special projects.
Contribute to employer branding efforts, helping position us as a top workplaceboth internally and externally.
Coordinate employee travel logistics, including flight and accommodation bookings via our travel platform.
Collaborate with the Finance team to process purchase orders, invoices, credit card transactions, and employee reimbursements.
Support employee engagement activities such as company events, happy hours, team-building activities, and holiday gifting.

About us Founded in 2014, we are a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to todays fast-evolving hybrid work environment. we are considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, our company has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why youll love working at our company? we are a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. Youll work with some of the best people in the industry, who love what they do. Youll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as our employee, youll be presented with long term career opportunities, globally. Who is the ideal worker? Youre a team player. You take pride in what you do and have a mindset of Im all in when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to read the room and understand the professional environment youre in. About the position This full-time position is based in Tel Aviv (Ahad Ha'am st) and will report directly to the Site Manager. As a receptionist, you will be the first point of contact for members and guests, ensuring a smooth and welcoming experience. A key part of your role will be managing the reception area, handling administrative tasks, and supporting the community and operations teams. This position is ideal for someone with strong organizational skills who thrives in a front-facing, service-oriented role and enjoys performing clerical work in a dynamic environment. Responsibilities
* Manage the front desk during operational hours, ensuring a welcoming and professional atmosphere
* Serve as the first point of contact (POC) for all members and guests at our company
* Handle administrative tasks such as managing mail, shipping, supplies, and office equipment
* Organize office operations and procedures to maintain efficiency
* Support the Community Managers with various community-related tasks
* Address and resolve member inquiries and issues promptly
* Assist with facility operations, maintenance coordination, and vendor management #LI-Onsite

We are looking for a detail-oriented Office Administrator to support the daily operations of our office. This is a temporary position for a period of 8 months, ideal for someone with strong organizational and communication skills who enjoys working in a fast-paced environment.
Key Responsibilities:
Welcome and assist guests and answer and screen incoming calls
Manage and order office supply and manage vendor relationships for regular inspections, repairs, and ongoing office maintenance.
Maintain the overall office appearance including kitchens and public areas
Being the go-to person for every need that arises in the office
Help coordinating transportations to employees, guests, or client
Manage domestic and international shipments.
Assist and support any operational task that arise, including tasks from other departments
Assist People Team with all aspects of employees onboarding and offboarding process

Youll be the welcoming face and daily anchor of life on our management floor in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.

Responsibilities:
Provide ongoing executive reception services with a high level of professionalism
Ensure the management teams work environment is consistently well-maintained and fully functional
Support the coordination and execution of workplace and facility-related needs for the executive team
Provide hands-on support for day-to-day executive needs
Collaborate closely with the Workplace Administration team and the CEOs Personal Assistant

We are looking for a temporary Engineering Operation to lead and carry through the operational activities of the Engineering organization.
This position is Replacement for Maternity Leave, based in Israel and reports to our VP Engineering Operations.
Role
- Manage Engineering corporate operational processes in a timely and seamless manner, including:
- Navigating the Mastercard sourcing process to support software and IT solution business owners, ensuring adherence to budget and procedures.
- Overseeing the risk management process and maintaining the risk registry.
- Managing the approval process for software solution exceptions by effectively navigating Mastercards internal networks.
- Executing other business-as-usual (BAU) processes.
- Manage the Engineering department budget, including tracking and optimizing software and IT expenses, travel costs, and other operational expenditures; ensure alignment with forecasted spending and overall financial goals.
- Coordinate events (e.g., hackathons) and leadership meetings (e.g., off-sites), including venue selection and vendor collaboration, while staying within budget.
- Lead and execute special projects, ad-hoc initiatives, and targeted assignments as needed.

We are seeking a dynamic individual to join our team as a Sales Admin Support Specialist.
Become a key player in building relationships, managing orders, and contributing to the success of our sales team.
Key Responsibilities
Responsible for maintaining close relationships with our companys partners and field to insure all sales, service, and billing needs are handled properly.
A focal point on all post-sales, order related issues including order processing
Training of sales representatives and partners on our companys operations, ordering processes and post sales issues
Continually learn and develop a working knowledge of all company processes and procedures; understand and support the department policies and procedures
Analyzing trends and proactive solutions on post sales issues and order related processes
Project Management of ongoing projects.

We are looking for a Back-Office Associate to join our team for maternity leave replacement.

The Back-Office Associate responsibilities include online order processing and VIP order fulfillment. This role is key in ensuring employees receive their eyewear efficiently while maintaining a great customer experience.

Your Day-to-Day:
Glasses orders processing (online and employees): Overseeing the production process for online and VIP orders, handling any production issues, and regular glasses orders processing.
Employee Orders Management: Handling employee eyewear orders, verifying details, and ensuring timely fulfillment.
Employee Support: Assisting employees with order inquiries, adjustments, and troubleshooting any issues.
Coordination & Communication: Collaborating with internal teams (labs, logistics, and customer experience) to ensure seamless order flow.
Process Improvement & Problem-Solving: Continuously seeking ways to enhance efficiency by thinking outside the box, identifying bottlenecks, and proactively troubleshooting potential issues that may arise in order processing, fulfillment, or communication.