דרושים » אדמיניסטרציה » Executive Assistant to Chief Executive Officer

We're looking for an Executive Assistant to support our CEO in a dynamic and fast-paced environment. If you're organized, proactive, and thrive on challenges, this could be the perfect role for you! This role is designed to provide high-level support to the CEO, ensuring efficient management of their day-to-day activities and strategic initiatives. The individual in this role will act as a trusted advisor, Project Manager, and communication bridge across the organization, helping to drive business priorities and foster a collaborative work environment.
Key Responsibilities:
??Executive Support: Manage the CEOs calendar, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and materials. Ensure the CEO is well-prepared for all engagements and manage relevant communications on their behalf.
??Strategic Planning and Execution: Assist the CEO in developing and implementing strategic initiatives. Track progress on key projects, coordinate cross-functional teams, and ensure alignment with organizational goals.
??Meeting Preparation and Follow-Up: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings when required, take detailed notes, and follow up on action items to ensure completion.??Relationship Management: Maintain relationships with key internal and external stakeholders, acting as a liaison on behalf of the CEO to foster strong communication and collaboration.
??Administrative Support: Handle various administrative tasks such as document preparation, expense reporting, finance, and office organization. Ensure confidentiality and secure handling of sensitive information.
If this sounds like you, send your CV to us (relevant candidates only, please).

We're Hiring:
Executive Assistant to the CEO Leading Law Firm | Tel Aviv | Full-Time.
A unique opportunity to join the executive office of one of Israels top law firms.
We are looking for a highly organized, discreet, and service-oriented Executive Assistant to support the CEO in a dynamic and high-pressure environment.
Key Responsibilities:
Managing a complex calendar and coordinating high-level internal and external meetings.
Handling contracts, invoices, commissions, and end-of-month reports Tracking tasks and priorities across departments.
Acting as a liaison with clients and stakeholders.
Coordinating travel arrangements when needed.
Providing ongoing executive administrative support.
This is a full-time, on-site position based in central Tel Aviv.
We're looking for someone who brings both precision and presence someone who knows how to create structure, support quietly and efficiently, and stay two steps ahead.
Please send your CV to our e-mail.

Were looking for a highly organized and proactive Executive Assistant to support our CTPO during a one-year maternity leave cover. This is a unique opportunity to take on a central role in supporting a key executive at a pivotal time of growth. You'll help ensure that day-to-day operations run smoothly and that the CTPO can focus on driving the company forward.
You are resourceful, detail-oriented, and thrive in a fast-paced, dynamic environment. You're able to juggle multiple priorities, work independently, and handle a mix of professional and personal support responsibilities with discretion and care.
Responsibilities:
Manage and coordinate the CTPOs dynamic daily calendar
Coordinate key company events (e.g. tech leadership offsites, team sessions)
Provide high-level administrative support, including meeting preparation, follow-ups, and documentation
Arrange complex travel logistics: flights, accommodations, transportation, and dining
Handle personal logistics (e.g. scheduling babysitters, appointments, managing deliveries, and other errands)
Coordinate meetings across global time zones including calendar invites, securing rooms, arranging catering, and managing follow-ups

We are looking for a versatile and highly organized Executive Assistant to provide tailored administrative support to our senior management in the Marketing and Product areas.
WHAT YOULL DO
Lead and coordinate cross-functional operational initiatives, collaborating with multiple teams to ensure smooth execution.
Manage calendars and coordinate meetings.
Produce comprehensive meeting summaries and capture key points and action items.
Prepare and meticulously organize essential documentation required for meetings.
Plan and coordinate travel arrangements, including booking international flights and accommodation.
Collaborate with global stakeholders, with flexible availability aligned to U.S. working hours.

We are a dedicated and versatile team, involved in every aspect of day-to-day operations, collaborating seamlessly with various departments to ensure efficiency and productivity.

In this role you will
Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe.
Prepare and meticulously organize essential documentation required for meetings.
Compose confidential and sensitive correspondences, reports, and other communications.
Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation.
Preparation and submission of expense reports as well as purchase requests.
Collaborate with global stakeholders - there is flexible availability aligned with US working hours.
Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives.
Supervise and coordinate special events.

We are seeking a highly experienced and proactive Executive Assistant to support our CEO and C-suite executives. This pivotal role ensures the seamless operation of the executive office, directly contributing to the effectiveness and strategic focus of the company's top leadership.
What will you be doing all day?
Manage and coordinate global complex schedules, appointments, and travel arrangements for the CEO and C-suite executives.
Manage confidential information with discretion and integrity.
Handle expense reports and reimbursements.
Act as a liaison between executives and internal/external stakeholders, handling inquiries and requests with diplomacy and professionalism.
Manage select personal administrative tasks of the CEO
Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Prepare reports, presentations, and other documents as needed.
Anticipate needs and proactively address issues before they arise.

part of the Optimax Eyewear grouphas rapidly grown into a leading direct-to-consumer online eyewear retailer in the U.S. With the largest selection of styles and brands, we make it easy for everyone to find their perfect pair. Our mission is to enrich lives by offering eyewear tailored to individual needs, style preferences, and budgets.
Through innovative technology and AI-driven solutions, reshaping the eyewear industry and delivering a seamless, personalized shopping experience. We ensure quality, affordability, and efficiency by controlling the full supply chainfrom product design and manufacturing to optical lens production and digital experience.

Our Administrative & HR department is looking for a talented, proactive, and warm Administrative, Welfare & Personal Assistant to the CEO to join our growing team.
Responsibilities & Scope of Role Administrative & Welfare:
Addressing all administrative and reception needs of the company
Phone and front-desk service
Managing office supplies, kitchens, food services, cleaning, and maintenance while maintaining budget control
Documentation of Admin and Welfare expenses
Assisting the Payroll Controller with the employee attendance system
Supporting onboarding of new employees
Managing meeting room calendars and preparing for meetings and visitors
Working with Finance on invoices, expenses, and travel reimbursements
Assisting with the planning and execution of internal events and team welfare activities

Personal Assistant to CEO:
Providing direct administrative support to the CEO, including calendar and meeting management
Coordinating internal and external meetings, travel arrangements, and special tasks
Handling confidential information with discretion
Managing communications and follow-ups on behalf of the CEO
Supporting personal tasks and errands when required

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy.
This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.
Responsibilities
Executive Support
Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
Handle confidential information with discretion and professionalism.
Office Coordination & Supplier Management
Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
Monitor inventory levels of office supplies and replenish as necessary.
Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.

the all-in-one platform helping hospitality businesses worldwide automate, optimize, and scale their operations. Were a fast-growing global startup transforming the hospitality industry - from guest experience to business growth.

With a powerful suite of features and integrations with 150+ industry partners - including Airbnb, Vrbo, Booking.com, Expedia, Google Travel, and many more - empowers property managers to deliver top-tier guest experiences while running more efficient, data-driven operations.

Were proud to have over 800+ team members across 16 countries worldwide, all working together to build the future of hospitality technology.

If you're looking to grow your career in a dynamic, global, and impact-driven environment, wed love to hear from you!
Were looking for a Personal Assistant to support our President and CFO at our Tel Aviv HQ.

Responsibilities
Manage the daily schedules and calendars of the President and CFO, including coordinating meetings, appointments, and travel arrangements.
Plan and organize internal and external meetings, ensuring smooth communication and logistics.
Act as a point of contact for key stakeholders, including investors, partners, clients, and internal teams.
Prepare high-quality presentations, documents, and reports.
Provide full administrative support, including task tracking and prioritization.
Handle travel logistics, including booking accommodations and transportation, itinerary planning, and managing expense reports.

an end-to-end business management platform tailored to business-specific needs. From marketing to sales to customer service and more, makes it easy for entire businesses to work together.

Each department is powerful on its own, but together, they can be explosive. was built from the ground up by developers who already knew back in 2011 that there had to be a better way to improve customer relations and decided to develop a software for every need aimed to keep customers delighted. After conquering the local market with more than 2000 satisfied Israeli customers from various industries, we are ready to go global.

Are you up for the challenge?
As part of the operations team, youll be responsible for the smooth day-to-day running of the office and executive support. Your role includes:
As an Office manager in you will
Full-Time | On-site, 5 days a week
Managing daily office operations: groceries, supplies, equipment, deliveries, parking, and maintenance (cleaning, etc.).
Managing all office equipment and supplies to ensure everything is functional, restocked, and up to date.
Managing vendors and suppliers, including ongoing communication, price negotiations, and service quality.
Managing the CEOs calendar with high attention to detailscheduling internal and external meetings, prioritizing tasks, and ensuring smooth coordination.
Leading employee experience and welfare: creating and executing a monthly plan of engagement and wellness initiatives to foster a positive, supportive environment.
Supporting the onboarding and offboarding processes for employees.
Being the go-to person for all office-related needs and ensuring a warm, productive, and enjoyable work atmosphere for everyone.