דרושים » אדמיניסטרציה » Office & Workplace Operations Manager

We're hiring a hands-on VP of Operations to own daily operations, office management, business systems, and employee experience end to end. This is the person who makes sure every office runs well, every new hire has a great first day, every tool actually works, and every internal event comes off without a hitch - while building the playbooks that let all of that keep working as we double and triple in size.

What You'll Own
Office & workplace management: Run the day-to-day of our offices (Tel Aviv HQ, Boston, and any new locations) - facilities, space planning, supplies, health & safety, work policy, and the relationships with landlords, cleaners, caterers, and building management.
Business systems: Own the internal tools stack (Google Workspace, Slack, expense & procurement tools, equipment provisioning, workplace tech) - select, implement, and administer new systems as the company scales, and manage IT vendor and helpdesk relationships.
Process ownership & cross-functional initiatives: Spot operational inefficiencies that cut across teams, design and roll out standardized processes (new-hire ramp, procurement requests, cross-department handoffs), and lead the cross-functional initiatives that keep GTM, R&D, and G&A in sync as headcount scales - partnering directly with functional leaders rather than owning their teams.
Employee experience: Design and run onboarding and offboarding (equipment, desk setup, first-week experience), internal communications, and the full company events calendar - all-hands, offsites, team celebrations, and holiday events - for a multi-office workforce.
Process & playbooks: Build the operational playbooks - new-hire onboarding, equipment procurement, travel & expense policy, office-opening checklist - needed as headcount doubles and triples.
Cross-office consistency: Keep the employee experience and operational standards consistent across the US and Israel offices, navigating different local norms, holidays, and vendors.
Special projects: Lead office moves and new-office openings, company offsites, and other one-off logistics-heavy initiatives.

As Israel Administration Lead, you will help create a well-organized, welcoming, and positive workplace. You will manage the daily running of the Tel-Aviv office, support employees and guests, and help make sure office processes work smoothly.

This position is based in Israel and follows a hybrid model, requiring 3 days per week in the Tel-Aviv office.

What You'll Do:

Coordinate the daily operations of the office and make sure administrative processes run smoothly.
Manage office supplies, equipment, resources, and inventory, ensuring everything needed for daily work is available.
Coordinate with building management, vendors, and service providers on office maintenance, repairs, safety, and improvements
Partner with the PC team to support employee onboarding and help new joiners have a positive first experience.
Coordinate onboarding logistics, including workspace readiness, access, and first-day support.
Support budget preparation, track office expenses, and monitor office-related spending.
Help maintain a clean, safe, and comfortable office environment.
Plan and coordinate in-house and off-site activities, including office events, team gatherings, and employee experience initiatives.
Welcome guests and visitors, ensuring they have a professional and friendly experience.
Manage travel arrangements, including flights, hotels, and related logistics.
Suggest and implement simple improvements that support employee experience, engagement, and office culture.

Were looking for a highly organized, proactive, and hands-on Office Manager to join our team and take ownership of our day-to-day office operations.

This is a dynamic role supporting two companies within the group, combining office management, employee experience, and operational coordination.

You'll be the go-to person for employees, ensuring everything runs smoothly while creating a welcoming, organized, and positive work environment.

We're looking for someone who enjoys being at the center of things, takes initiative, pays attention to the details, and knows how to get things done.



Responsibilities
Own and manage day-to-day office operations, ensuring a smooth, organized, and efficient work environment.
Serve as the main point of contact for employees' daily needs and welcome visitors to the office.
Manage office logistics, supplies, maintenance, and vendor relationships, including cleaning services, parking, and other service providers.
Handle administrative and basic finance-related tasks, including employee attendance tracking, invoice processing, and receipt management.
Plan and execute employee welfare and engagement activities, including happy hours, team events, offsites, and gifts.
Coordinate employee onboarding and offboarding processes, including equipment, logistics, and administrative arrangements.
Provide occasional recruitment support, including interview scheduling, candidate coordination, and initial screening calls when needed.
Independently manage operational and administrative projects from planning through execution.
Identify opportunities to improve office processes and drive operational efficiency.

In this role, you'll be the face of our Tel Aviv office for employees, visitors, and candidates, and you'll have a real impact on shaping and maintaining Unity's culture. You would work closely with the global Workplace Experience team around the globe.


What youll be doing


Keep daily office operations running smoothly - ticket queue, proactive issue resolution, and existing workplace experience programs
Own local food and beverage programs, including vendor management, snack inventory, and event catering
Bring workplace culture to life by planning and running employee events, from small activations to seasonal celebrations
Partner with the Regional EHS manager on Health & Safety compliance, and with Unity's Security team on access management for employees, vendors, and visitors, including risk and incident reporting
Maintain and grow vendor relationships - reviewing SOWs, running QBRs, and supporting RFPs alongside your manager and Procurement
Handle local office administration: site budget tracking, purchase requests, invoice payments, Confluence page updates, and workplace communications to the local team
Partner with site leads on business needs and the Design & Construction team on capital projects, and serve as after-hours emergency contact
On call for after-hours emergency contact

We are looking for an Office Manager who is sharp, highly organized, and quick to learn - someone who thrives in operations and ensures the office runs seamlessly.

This is a maternity leave cover role for about 6 months, offering a great opportunity to join an amazing team and make a real impact from day one.

If youre proactive, people-oriented, and enjoy driving things forward with clarity and impact, this role is definitely for you.

Responsibilities

Office & Operations
Own the day-to-day running of the office: supplies, vendors, logistics, and general operations.
Handle procurement of office and IT equipment.
Manage office systems such as access control, and basic IT/ admin tasks.
Handle invoices and payment tracking.
Own vendor relationships: contracts, negotiations, and renewals.
Executive Support- Support the leadership team with complex calendar management and cross-team coordination.

People & Culture
Support the employee experience: onboarding, offboarding, and day-to-day assistance.
Assist with hiring processes: posting roles, scheduling interviews, coordinating with candidates.
Organize and run team events, happy hours, and company-wide activities.

At AGEERA, we operate in todays hottest, most exciting, and challenging market alongside the industrys leading minds, and we are seeking an Office Operations Manager & Executive Assistant to serve as the beating heart and operational engine of our Tel Aviv headquarters. This role is designed for a professional thriving in a dynamic environment, working closely with senior executive management, managing complex calendars with high-priority handling, and leading precise, flawless office operations.


Responsibilities:
1. Complex Calendar Management & Executive Support: Dense & Complex Calendar Management: Independently plan, coordinate, and prioritize executive schedules, arrange strategic meetings, and resolve scheduling conflicts in real time. Operational Partnership & Confidentiality: Provide ongoing administrative support to executive leadership and handle sensitive matters with absolute discretion. 2. End-to-End Office Operations & Management: Maintenance & Office Appearance: Full responsibility for office presentation and daily operations - managing cleaning services, maintenance contractors, and resolving facility issues. Procurement & Vendor Management: Sourcing vendors, managing ongoing supplier relationships, maintaining office inventory, and procuring supplies and equipment. 3. Global Travel Logistics Management: End-to-End Travel Logistics: Full coordination of business travel for executives and team members (flights, hotels, ground transportation, car rentals, and conference registrations). 4. Operational Projects & Technological Support: Special Project Management: Leading complex office projects, including logistical preparations and overseeing office relocation projects as needed. Operational Onboarding: Managing the logistical aspects of onboarding new employees (equipment, permissions, and workspace setup). Software & Tech Tools: Utilizing advanced office management software incorporating AI tools to streamline and enhance daily workflows. Financial Support: Administrating issues

We are looking for a highly motivated and detail-oriented Receptionist & People Operations Coordinator to support our office operations at our company TOHA office in Tel Aviv.
As part of our HR team, you will support the companys day-to-day operations and help ensure the smooth functioning and maintenance of the office and its facilities.
Responsibilities
Manage the front desk at our companys TLV office.
Welcome and greet guests.
Manage office maintenance, including the kitchen, office equipment, and facilities.
Serve as a point of contact for employees regarding administrative needs and help ensure an excellent employee experience.
Support various office operations activities.
Perform administrative duties and support special projects and cross-company initiatives.
Partner with the HR and Recruitment teams and support various HR-related activities.

we need a strategic, process-driven Personal Assistant to the CEO to optimize executive time, streamline operational workflows, and keep our growth engine running at peak efficiency. Dating is broken. Together, we're fixing it. Based in the heart of Tel Aviv, we're a dynamic startup with big dreams and an even bigger mission. Following a successful launch, we are gearing up for a massive U.S. expansion. In this key role, you won't just manage a calendar; you will act as the CEO's right hand - removing operational friction, driving process improvements, and ensuring strategic execution across the organization.
What You'll Do:
Executive Force Multiplication: Own and optimize the CEO's schedule, protecting priority focus time, managing shifting trade-offs, and ensuring every day yields maximum leverage.
Process & Workflow Optimization: Audit executive and cross-team workflows, build streamlined systems, and leverage modern automation to eliminate bottlenecks and accelerate execution.
Tracking & Follow-Through: Attend key strategic discussions, capture action items, and proactively follow up across departments to ensure executive decisions are executed smoothly.
Logistics & Preparation: Plan complex domestic and international travel end-to-end, prepare meeting briefs, and ensure the CEO is fully equipped for every high-stakes interaction.
AI & Tech Integration: Continuously experiment with and deploy AI tools to automate documentation, calendar orchestration, research, communications, and decision tracking.

We are looking for a high-energy, self-driven professional Office Admin to join us!
Responsibilities:
Serve as the first point of contact for employees and visitors, welcoming and assisting guests, candidates, and vendors.
Oversee day-to-day office operations, including ticket support, mail handling, managing orders and supplies, and maintaining inventory.
Manage relationships with suppliers, including contracts, order processing, payments, and invoice tracking.
Assist in planning and executing internal and external events, such as team socials, holiday celebrations, and wellness activities, while supporting HR with onboarding, offboarding, and training.
Act as the point of contact with building management, coordinating parking, maintenance, and office logistics.
Provide administrative support and handle ad hoc tasks for other departments as needed.

we are looking for a People Operations Manager.
What youll do:
Support employees throughout the full lifecycle - from onboarding and employment changes to performance processes, leave, benefits, and offboarding.
Be a go-to resource for employees and managers on HR processes, policies, and day-to-day questions.
Keep employee data, HR systems, files, policies, templates, and documentation accurate, organized, and up to date.
Coordinate payroll changes, benefits, and other employment processes with Finance, Legal, and external partners.
Support key People processes including performance management, compensation cycles, talent reviews, engagement, and organizational changes.
Help keep the People teams priorities and projects organized, visible, and moving forward.
Maintain a clear view of where key initiatives stand, what needs to happen next, and where decisions or alignment are needed.
Prepare for key meetings, capture decisions and action items, and make sure follow-up actually happens.
Help establish and maintain effective team cadences, project trackers, and simple ways of working that create clarity and accountability.
Connect the dots across HRBPs, Talent Acquisition, Organizational Development, Finance, Legal, and other stakeholders to keep work aligned.
Identify processes that are unclear, manual, or inefficient and help build simpler, more scalable ways of working.
Use data, AI, automation, and new tools to improve visibility, reduce manual work, and continuously make the People team more effective.