דרושים » אדמיניסטרציה » Operation Coordinator - Tel Aviv site

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.

Were looking for a highly motivated, detail-oriented personal assistant to work closely with our Co-Founder and President in Tel Aviv. Youll be a trusted, reliable, and invaluable first responder, playing a critical role in supporting our executive team. If youre a hard worker with a get-things-done attitude, unlimited enthusiasm for going the extra mile, and a knack for tech, design, and the startup ecosystem, this exciting opportunity is for you.

This position is pivotal in ensuring seamless operations for our President and Co-founder, and by extension, our broader C-suite. You'll be at the heart of our fast-paced environment, contributing to the efficient flow of critical communications and strategic initiatives.

In this role you'll:

Oversee and manage day-to-day calendar, meetings, and travel.

Handle communication for meetings, conference calls, invitations, and events.

Support board meeting coordination and prepare necessary materials.

Manage expenses and perform general administrative duties.

Take on special projects and provide additional administrative support for our C-suite and executive team.

Ensure the Presidents schedule and communications are managed flawlessly, allowing him to focus on strategic priorities.

As a member of our People team in Israel, youll play a key role in creating a workplace where employees feel connected, supported, and empowered. This standalone role will lead all aspects of the workplace and employee experience for our Tel Aviv office, serving as a culture carrier and operational driver across the organization.

Key Responsibilities:
Lead all aspects of office operations at the TLV site- leading facilities and vendor management, overseeing supplies, refreshments and workplace standards, and ensuring a seamless, high-quality experience in the office every day.
Drive employee engagement initiatives that build culture, foster belonging, and reinforce our values- including events, recognition programs, and wellness activities
Act as the point of contact for all people-related needs, partnering with cross-functional teams and managers to deliver seamless support and services
Translate employee feedback into action, proactively identifying opportunities to improve the employee experience.
Manage and optimize workplace budgets and processes, ensuring efficiency, quality, and alignment with company goals
Support executive leadership by managing complex calendars, scheduling, and coordinating cross-functional priorities.

At KPMG Israel, one of the world’s leading global professional services firms specializing in audit and business advisory, we work hand in hand with the top companies in the market. Our growth is driven by delivering real results for our clients. Our people are what make KPMG the best place to work – we foster personal and professional development, a unique and rewarding work environment, innovation, and excellence. This is your opportunity to boost your career, learn, grow, make an impact, and be part of something meaningful! We’re proud to share that, thanks to our people, we have been ranked “Best Employer” by Globes for the second year in a row.
We are looking for an Executive Assistant This position is part of the firm’s headquarters in Tel Aviv and includes:
* Managing complex calendars and scheduling meetings
* Coordinating with senior management and various stakeholders
* Handling phone and email correspondence
* Performing day-to-day administrative tasks, including time and expense reporting
* Managing meetings and data entry in the CRM system

Required Workplace Coordinator
As a Workplace Coordinator you will be responsible for:
Ensure high levels of operational services are delivered and met with our KPIs standards
Responsible for operation purchasing and vendor management
Work closely with the employee experience team, support company events and EEX initiatives
Work closely with Landlord and company stakeholders
Lead the Wellness center services
Responsible for operational monthly reports
Maintaining company service App and portal
Lead space planning and office seating arrangement.

We're looking for a bright, energetic, and highly organized Employee Service Representative to join our team to support our Tel Aviv office
Responsibilities:
Staffing the reception and welcoming guests and candidates for interviews
Responsible for various administrative tasks, related to operations, logistics, facilities, employee experience and more
Functioning as the point of contact for internal and external interfaces
Ensuring an out of this world employee service for our team members