דרושים » אדמיניסטרציה » Admin Assistant, Tel Aviv

we are a world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking to hire a talented and ambitious Sales Assistant that wants to grow with our company. This position will provide administrative support to the Sales Director and will be responsible for all organizational and administrative tasks. The main responsibility will be to keep all accounts up to date and organized, including filing of all account info. Under supervision will be responsible for preparing daily sales quotes, email follow-ups, will work closely with the sales director on sales calls and presentations and follow up after the meetings. This position requires a can do attitude, willingness to listen and learn, problem solve and must be extremely detail oriented.

Gauzys Architecture Business Unit brings our diverse smart glass products to built environments, redefining how privacy, shading, and digital displays are experienced in the spaces we spend our time most.

Joining the Gauzy team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.



Responsibilities
Provide administrative support to the Sales Director or Regional Sales Manager, including customer follow-ups, preparing daily sales quotes, and responding to customer online inquiries.
Being part of the Sales Operations team, including entering the orders into the CRM system, interfacing with all relevant departments such as Finance, Production, Projects, and Logistics, follow-up on collections, , issuing invoices, and monitoring project closure.
Ensure all accounts are up to date and organized and that all administrative tasks are completed efficiently and accurately.
Attend sales meetings and take notes as needed.
Coordinate with sales operations as needed to ensure timely delivery of products or services.
Provide regular updates to the Sales Director and appropriate sales team.
Complete other tasks as assigned by management.

We are on a mission to build the fastest, most efficient, and scalable in-memory data store in the universe. Our team is global, but our Tel Aviv office serves as a key hub for our operations.We are looking for a highly motivated Office Admin & Operations Manager to support our growing team. This role is an opportunity to take ownership of office management, operational processes, and Employee Experience, helping to build and maintain a dynamic and efficient work environment. If youre a proactive, detail-oriented, and people-focused professional who thrives in a fast-paced, international setting, wed love to meet you! This role is primarily based in our Tel Aviv office, with limited flexibility for occasional remote work.You willOffice Management Oversee office operations in Tel Aviv, including supplies, equipment, vendors, and facilities.Vendor & Finance Coordination Serve as the point of contact for external vendors, service providers, and our global finance team.Travel Management Arrange business travel, including flights, hotels, and transportation for team members worldwide.Recruiting Support Assist with global hiring efforts, including candidate screening, scheduling, and coordination with hiring managers.Employee Onboarding Ensure a seamless and compliant onboarding experience for new hires, both locally and remotely. Employee Experience Organize team events, internal gatherings, and engagement initiatives to foster a strong company culture.Billing Support Assist in customer billing process, collection, and reporting.General Operations Support day-to-day administrative and operational needs for a globally distributed team.
To Apply: We are looking forward to meeting you in our email.

We're looking for an Executive Assistant to support our CEO in a dynamic and fast-paced environment. If you're organized, proactive, and thrive on challenges, this could be the perfect role for you! This role is designed to provide high-level support to the CEO, ensuring efficient management of their day-to-day activities and strategic initiatives. The individual in this role will act as a trusted advisor, Project Manager, and communication bridge across the organization, helping to drive business priorities and foster a collaborative work environment.
Key Responsibilities:
??Executive Support: Manage the CEOs calendar, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and materials. Ensure the CEO is well-prepared for all engagements and manage relevant communications on their behalf.
??Strategic Planning and Execution: Assist the CEO in developing and implementing strategic initiatives. Track progress on key projects, coordinate cross-functional teams, and ensure alignment with organizational goals.
??Meeting Preparation and Follow-Up: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings when required, take detailed notes, and follow up on action items to ensure completion.??Relationship Management: Maintain relationships with key internal and external stakeholders, acting as a liaison on behalf of the CEO to foster strong communication and collaboration.
??Administrative Support: Handle various administrative tasks such as document preparation, expense reporting, finance, and office organization. Ensure confidentiality and secure handling of sensitive information.
If this sounds like you, send your CV to us (relevant candidates only, please).

a leader in disaggregated high-scale networking solutions for service providers and AI infrastructures. Founded in December 2015, created a radical new way to build networks by adapting the architectural model of the cloud to telco-grade networking. This solution accelerates network deployment, improves the networks economic model, and radically simplifies network operations. With customers including Comcast, Orange, and KDDI - over 80% of AT&Ts network traffic now runs through a disaggregated core powered by software. Network Cloud-AI solution, based on the same technology, was introduced to the market in 2023, providing the highest-performance Ethernet-based AI networking solution, and is already deployed by Hyperscalers, NeoClouds and Enterprises. Raising over $587 million in three funding rounds, continues to deploy the most innovative network infrastructure and is looking for the most talented people to be part of this journey.

What Youll Do
Manage the front desk on the R&D floor, ensuring a welcoming and professional atmosphere.
Greet and assist guests, vendors, and employees.
Serve as the primary point of contact for employees' administrative needs, ensuring an excellent employee experience.
Oversee and execute daily office operations, including facilities, logistics, and maintenance.
Assist in planning and coordinating office events, meetings, and team-building activities.
Support various HR-related activities as part of the HR team.
Handle confidential information with professionalism and discretion.
Foster a collaborative and service-oriented work environment.

we are looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives . The team prioritizes emails and phone calls and arranges meetings, business events and travel.

* Please note - the first stage of the recruiting process is a digital interview

Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items