דרושים » אדמיניסטרציה » Receptionist & People Operations Coordinator TLV (temporary)

We are on a mission to build the fastest, most efficient, and scalable in-memory data store in the universe. Our team is global, but our Tel Aviv office serves as a key hub for our operations.We are looking for a highly motivated Office Admin & Operations Manager to support our growing team. This role is an opportunity to take ownership of office management, operational processes, and Employee Experience, helping to build and maintain a dynamic and efficient work environment. If youre a proactive, detail-oriented, and people-focused professional who thrives in a fast-paced, international setting, wed love to meet you! This role is primarily based in our Tel Aviv office, with limited flexibility for occasional remote work.You willOffice Management Oversee office operations in Tel Aviv, including supplies, equipment, vendors, and facilities.Vendor & Finance Coordination Serve as the point of contact for external vendors, service providers, and our global finance team.Travel Management Arrange business travel, including flights, hotels, and transportation for team members worldwide.Recruiting Support Assist with global hiring efforts, including candidate screening, scheduling, and coordination with hiring managers.Employee Onboarding Ensure a seamless and compliant onboarding experience for new hires, both locally and remotely. Employee Experience Organize team events, internal gatherings, and engagement initiatives to foster a strong company culture.Billing Support Assist in customer billing process, collection, and reporting.General Operations Support day-to-day administrative and operational needs for a globally distributed team.
To Apply: We are looking forward to meeting you in our email.

We're looking for a bright, energetic, and highly organized Employee Service Representative to join our team to support our Tel Aviv office
Responsibilities:
Staffing the reception and welcoming guests and candidates for interviews
Responsible for various administrative tasks, related to operations, logistics, facilities, employee experience and more
Functioning as the point of contact for internal and external interfaces
Ensuring an out of this world employee service for our team members.

we are a world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company.

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities
Provide ongoing administrative and operational support.
Manage office reception, including welcoming guests and candidates.
Oversee calendar management and coordinate meetings.
Organize meeting rooms and manage room schedules.
Answer, screen, and forward incoming phone calls.
Manage office supplies and ensure availability.
Handle document filing, including supporting the accounting department.
Arrange taxis and couriers as needed.
Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

We're looking for an Executive Assistant to support our CEO in a dynamic and fast-paced environment. If you're organized, proactive, and thrive on challenges, this could be the perfect role for you! This role is designed to provide high-level support to the CEO, ensuring efficient management of their day-to-day activities and strategic initiatives. The individual in this role will act as a trusted advisor, Project Manager, and communication bridge across the organization, helping to drive business priorities and foster a collaborative work environment.
Key Responsibilities:
??Executive Support: Manage the CEOs calendar, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and materials. Ensure the CEO is well-prepared for all engagements and manage relevant communications on their behalf.
??Strategic Planning and Execution: Assist the CEO in developing and implementing strategic initiatives. Track progress on key projects, coordinate cross-functional teams, and ensure alignment with organizational goals.
??Meeting Preparation and Follow-Up: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings when required, take detailed notes, and follow up on action items to ensure completion.??Relationship Management: Maintain relationships with key internal and external stakeholders, acting as a liaison on behalf of the CEO to foster strong communication and collaboration.
??Administrative Support: Handle various administrative tasks such as document preparation, expense reporting, finance, and office organization. Ensure confidentiality and secure handling of sensitive information.
If this sounds like you, send your CV to us (relevant candidates only, please).

As a successful Community Associate, you will support the companys growth and the community and operations team, and help it thrive. Your day As the Community Associate, you will take care of all front desk logistics and assist with all office and community management tasks. What will you be responsible for:
* Serve as a point of contact (POC) for all members and guests within the Community
* Monitoring the front desk during operation hours
* Point person for maintenance, mailing, shipping, supplies, and equipment.
* Organize office operations and procedures
* Work on community tasks together with the Community Managers and take an active role in it
* Solve member-related issues to ensure a smooth operation

We are looking for a Admin Assistant.
As the Operations Specialist on the Sales and Delivery team, you will keep our sales and deliveries running with high speed and efficiency. You will be responsible for the behind the scenes activities that support all departments within the Israel market.
מה תעשו:
Support all internal sales and delivery processes on as-needs basis such as:
Back office processes including postal, finance applications or document collection
Reviewing documentation for accuracy and completion
Internal customer resolutions procedures
Management of internal and external correspondence
Ensure all internal processes are compliant and report any potential irregularities
Constantly search for ways to optimize, reduce or eliminate unnecessary tasks
Foster and maintain a rapport with local Sales and Delivery teams
Support with escalation when required, assuring customer satisfaction and operations readiness are secure

we are looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives . The team prioritizes emails and phone calls and arranges meetings, business events and travel.

* Please note - the first stage of the recruiting process is a digital interview

Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items