דרושים » אדמיניסטרציה » Jira and Documentation Administrator

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position This full-time position is based in Israel, reporting directly to the Regional Operations Lead. You will be overseeing all operational aspects of our sites in Israel. You will wear multiple hats and lead multiple functions, including maintenance, facilities, health & safety, and security. Responsibilities
* Management & oversight of the building systems maintenance and building cleaning of Mindspace sites in Israel
* Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
* Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
* Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
* Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
* continuously evaluate facilities process inefficiencies and recommend improvement measures
* Oversee construction projects and new openings in Israel
* Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
* Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
* Be the first point of contact for large facility maintenance emergencies
* Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
* Create maintenance protocols to ensure smooth activity of all related issues.
* Handle building security, access control, CCTV, security companies, etc.
* Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position Each Mindspace location is led by its conductor—the site Manager—who orchestrates every aspect of the space. This full-time position, based across two locations in Tel Aviv —reports directly to the City Lead and oversees the entire sales process, day-to-day operations, and local community team. We’re looking for a dynamic leader with a strong management background, a collaborative mindset, and a proven ability to deliver results in a fast-paced environment. Responsibilities
* Overseeing two sites in the center of TLV with full accountability for sales, customer experience, retention, and seamless day-to-day operations.
* Be 100% client-facing, delivering an exceptional customer journey that makes every Mindspace member feel like a superstar.
* Drive sales through strategic goal-setting and oversee the successful execution of those goals.
* Train and mentor the community management team to ensure their professional success.
* Ensure seamless communication, smooth operations, and efficient maintenance at your locations.
* Continuously improve processes using established metrics and KPIs.
* Serve as the trusted point of contact for community members, resolving any member-related issues promptly.
* Cultivate an inclusive environment that sparks collaboration and creativity, both internally and with members.

We are looking for an Office Manager to become an integral part of our company, ensuring smooth and effective operations.

If you are a people person, can handle multiple tasks efficiently, is well-organized, and has a positive, can-do mindset, youll be an ideal candidate for this role.



Responsibilities:

Provide executive administrative support to the company management level; manage the calendars, reply to scheduling emails, arrange the office for important meetings.
Full ownership of the front desk activities. Greet, assist, and direct interviewers, visitors, and employees.
Provide general support to our as needed.
Ownership of all aspects related to our day-to-day office operations such as: supply management, delivery and vendor handling, welcoming guests and maintaining our kitchen and snacks.
Serve as the primary point of contact for internal and external stakeholders, providing excellent customer service.
Handle all aspects of company welfare, projects, team events, and gifts (with guidance of the Employee Experience Manager).
Work closely with the finance department with various finance processes, such as procurement procedures and invoices.
Maintain a comfortable and positive workplace atmosphere for all employees and ensure the office work environment is kept organized to a high standard.

As an Operations Manager, you will play a significant role in supporting and developing processes at Bank esh IL, from the initial stages of building and outlining processes to execution. Your work will enable our Bank to grow efficiently and methodically, achieving its targets and objectives.

Responsibilities:
Assist the Head of Operations in executing tasks, processes, decisions, and plans within esh Bank IL.
Take full ownership of the end-to-end procurement process, including supplier agreements (professional, commercial, and contractual aspects) with an emphasis on regulatory compliance.
Lead operational tasks at the Banks headquarters.
Write, implement, and audit relevant procedures.
Monitor work plans and budgets.
Support the bank's operational systems and address operational requirements.
Develop and maintain an annual operational work plan, track progress, and provide regular updates to management.
Manage all equipment and property.
Manage cross-organizational and banking projects, providing solutions, removing roadblocks, creating Project Gantt charts, and summarizing meetings.
Manage project timelines, considering pre-planning, execution, and bank routines.
Work effectively with multiple interfaces.
Prioritize and manage multiple tasks efficiently in a fast-paced environment.
Writing business requirements for product characterization.

We are looking for a Facilities Manager to join us at our Tel Aviv offices.
WHAT YOULL DO
Manage and oversee the day-to-day functioning of the two Tel Aviv offices, including coordinating with the cleaning team, ensuring the aesthetics of office spaces and meeting rooms.
Establish and maintain high standards for operational processes, ensuring efficient use of resources, cost management, and proactive problem-solving.
Managing orders for office supplies, equipment, and other essentials necessary for daily office operations.
Working with maintenance for various tasks such as repairs, routine maintenance, dealing with construction issues, etc.
Handling payments, invoicing, office expenses, and reports efficiently.
Manage parking permits and payments.
Build and maintain strong relationships with vendors.
Coordinating with cross-organization departments on office-related matters.

We are looking for a highly organized and proactive individual to join our dynamic team as an Office Manager. This is a multifaceted role that combines administrative, organizational, and welfare responsibilities, supporting both office operations and the Founders day-to-day needs.

Key Responsibilities:
Personal Assistant to CTO: Manage the CTO calendar, schedule meetings, and ensure that all appointments are prioritized and efficiently handled.
Assist with travel arrangements, including booking flights, accommodations, and itineraries.
Office Manager:
Oversee day-to-day office operations, ensuring a smooth and efficient work environment.
Manage office supplies, equipment, and ensure the office is well-maintained.
Assist in planning and coordinating company events, meetings, and other activities.

Perform an extensive array of administrative tasks (e.g., manage calendars, book travel, and schedule facilities and equipment).
Manage existing operations, and help define new operational strategies.
Prepare and track expense reports, track department budget, maintain spreadsheets and generate reports.

As a Field Operations Coordinator, you will Manage and accompany the sales operation process.

Responsibilities:

Responsibility for the entire process from receiving the order to becoming a customer.

Interact with customers & coordinate meetings.

Matrix management of field personnel and daily backoffice support.

Multitask between different communication channels.

Provide answers by identifying problems, researching, and guiding the customer through the correct steps.

Improve customer experience, encourage organic growth & creating engagement.

The worlds leading and largest firm in consulting and accounting services, is seeking an Administrative Assistant.
Responsibilities include providing administrative support to senior managers, daily and ongoing communication with the manager, managing calendars, reporting hours, expense reimbursements, preparing meeting environments (conference rooms, catering, etc.), travel requests abroad, navigating requests to relevant parties.
Assisting in hosting clients and delegations from abroad.
Frequent interface with various headquarters, administrative staff, and external clients, demonstrating initiative to resolve conflicts, prioritizing tasks, and maintaining a broad perspective.