דרושים » אדמיניסטרציה » Office Operations Manager

As an integral part of our company, you will ensure the seamless functioning of our office while directly assisting our CEO and COO. This role is a blend of traditional administrative duties and dynamic involvement in operational strategies. We value proactive problem-solving, superior organizational skills, and a vibrant personality that contributes to our forward-thinking culture.

What will you do?
Administrative Support: Provide administrative support to the team, according to daily needs. Act as the main focal point for employees' questions and help, offering guidance and support for various issues or directing them to the appropriate resources.
Office Operations: Ensure the smooth running of the office on a day-to-day basis, including managing supplies, overseeing office equipment, and creating a vibrant and efficient work environment.
Employee Satisfaction and Welfare: Drive employee satisfaction and welfare initiatives, organize team events, manage wellness programs, and promote a supportive office culture.
Finance Team Support: Assist the finance team with administrative tasks, such as processing invoices, managing expense reports, and other financial documentation, contributing to the efficient operation of the finance department.
Executive Support: Offer comprehensive administrative and operational support to the CEO and COO, including calendar management, meeting coordination, report preparation, and handling special projects.
Special Projects: Take on special projects that contribute to the companys growth, ranging from market research to strategic planning assistance.

Required Office Manager
Join our dynamic People & Culture team as an Office Manager, where your detail orientation, passion, and energy help shape our nurturing workplace. If you're a collaborative team player looking to contribute to a thriving culture, we want to hear from you.
In order to rock this role, you need to master the office and make sure that things are getting done smoothly at all times - from being the focal point to all office related things, to managing suppliers, and making sure our office facility runs flawlessly (and yes, it also say you will need to take things out of the dishwasher and cut vegetables in the morning).
As office manager youll:
Be on top of logistical office needs.
Making sure all office day to day responsibilities are executed with high quality that promotes smooth office experience for all.
Support P&C Back office.
Design, Drive, and execute all Employee-Experiences aspects (events, on/off-boarding touchpoints, company milestones, Wellness programs, etc.), while building a budget and tracking it.
Build and maintain a top-notch industry vendors list for different needs.
Think on creative ideas on how to improve employee experience in different aspects - hiring, office, company/ site/team/ individual level.

We are looking for an Office Admin & Employee Experience.
What will you do:
Manage the day-to-day operations of our Israel offices (as part of the wider global team), overseeing vendors and services such as parking, cleaning, Cibus, inventory, and office equipment.
Front desk responsibilities: Greet visitors, provide assistance and directions to guests and candidates.
Serve as the primary contact for all front-of-house, maintenance, supplies, and equipment queries, ensuring overall control and quality management of on-site facilities services.
Take initiative to improve the daily working environment and maintain office organization to a high standard.
Expertise in providing office Workplace Solutions.
Skilled in Budgeting, Procurement, Office Projects, and Event Planning, from inception to execution.
Work together with the HR team to develop the employee experience strategy.
Lead the design, development, and execution of welfare projects (Ex: happy hours, gifts, and company events) to enhance the unique employee experience at EverC and strengthen employee engagement and culture.
Responsible for managing employee life cycles, including childbirths, work anniversaries, birthdays, weddings, and sick leave.
Collaborate with the HR and other teams with Onboarding and Offboarding processes, including preparing welcome kits, shipping globally, and arranging seating and workstations.
Promote and communicate all projects and initiatives to maximize participation and engagement within the company, leveraging social media channels to enhance employer branding.

A VC-backed, enterprise SaaS fintech startup in the financial planning and analysis domain. Our founders have strong leadership, product and software development experience from Facebook, Stanford and Unit 8200. Our group of world-class investors include unicorn startup founders and senior executives from Google, Amazon and Microsoft.

Our people are our greatest asset. We spend an incredible amount of time thinking about company values and culture. This is a rare opportunity to join our core team to help manage office operations and act as a trusted operator. You will join an ambitious and dynamic team that takes pride in creating a hugely impactful enterprise product that delights customers and consists of the highest level of craft and execution.

Artlist is where the creative arts meet technology. If there’s one thing we all have in common, it’s a love of music and film, which is why we build innovative products to help content creators make amazing videos. We do this by giving them the best music, footage, sound effects, and editing software around. We also revolutionized the industry with a radical new music licensing model that has since become the global standard. Artlist now is the go-to platform for over 16M content creators across more than 160 countries. Our users range from beginner social creators to megabrands like Apple, Google, Nike, Coca-Cola, and Netflix. Our products:
* Artlist: a platform for the highest-quality, royalty-free music, SFX, footage, and video templates
* Motion Array: a leading video template platform that also offers software plugins, and over 1 million royalty-free songs, videos, sound effects, photos, and graphics
* FXhome: a cutting-edge developer of video, VFX, and image editing software
Wake up for this:
* Manage all administrative aspects and needs of the CEOs’ in an efficient, effective, and professional manner
* Managing and coordinating executive schedules, travel, arranging meetings based on business and personal priorities
* Be the point of contact for internal and external interfaces to executives needs
* Play a role in ensuring a smooth day-to-day flow of communications with relevant stakeholders, and with our global sites
* Assist with the preparation of presentations & reports
* Coordinate and plan material for meetings
* Anticipate and address potential issues and challenges, and proactively seek solutions to address them
* Arrange offsite meetings, conventions, conferences and seminars

We are looking for a driven and passionate executive assistant to be responsible for managing the schedules and communications of key executives.
Key Responsibilities:
Partner closely with the executives to ensure the schedule is reflecting the department priorities.
Follow up and orchestrate multiple department and company-wide projects.
Ensure teams and stakeholders have an adequate understanding of ownership, timelines, resource needs, risks, contentions, and dependencies
Identify and recommend processes for revision and drive continuous improvement.
Run day-to-day operations within the office to create new processes and improve old ones.
Preparation of precise documents for meetings with our stakeholders.
Creating meeting minutes and sharing them, following up on action items .
Ensure success metrics are identified and agreed upon for the project; establish quantitative KPIs with baseline and measure target.

As a Workplace Admin , you will be the face of daily life at our office in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.

Responsibilities:

Facilities management: making sure our Workplace environment is well maintained
Working with outside vendors and landlord. Ensure high levels of performance and quality of service are aligned with our KPIs standards
Lead the executive reception services
Assist with coordinating and producing company events and employee experience initiatives
Responsible for operational monthly reports
Maintaining company service App and portal
Lead global travel services and policy, Support with space planning and office moves

we are looking for a Personal Assistant
Responsibilities:

Managing the calendars of the management, including scheduling appointments, meetings, engagements, and daily activities
Coordinate and prepare meetings with different levels, and follow up post meetings
Work closely with executives on daily priorities
Manage and coordinate business travel arrangements
Handle highly sensitive and confidential material