'we are looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels.
The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.
What am I going to do?
Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
Implement the companys policies and procedures and ensures they are met within the company's budget
Reviews and configures travel-related data, analysis, and reporting of travel data
Review and approve employee expense reports, ensuring accuracy and alignment with policy.
Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.
Requirements: Full-time position based in our TLV office- on-site role (not hybrid).
At least 2 years of experience in Office Management, Operations, or Administration, experience in a dynamic or global environment is an advantage.
Experience as a Travel Coordinator
Experience from a global company - an advantage
Exceptional organizational & prioritization skills, with strong multitasking abilities, problem-solving skills, attention to details
Proven experience in leading projects end-to-end.
Excellent customer service attitude
A strong team player with great interpersonal skills and strong written and verbal communication abilities, in both Hebrew and English.
Familiarity with technical/engineering operations and facilities management best practices an advantage.
Basic knowledge of accounting and finance principles, including familiarity with lease and service agreements.
Experience working with AI tools and platforms
Fluent English verbal and written.
This position is open to all candidates.