דרושים » אדמיניסטרציה » Workplace Office Manager for a Global Fintech Company in Petah Tikva

we are looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels. The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.
What am I going to do?:
* Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
* Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
* Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
* Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
* Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
* Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
* Implement the companys policies and procedures and ensures they are met within the company's budget
* Reviews and configures travel-related data, analysis, and reporting of travel data
* Review and approve employee expense reports, ensuring accuracy and alignment with policy.
* Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.
Equal opportunities:
At Fiverr, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Fiverr is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Fiverr will provide accommodation to individuals with disabilities or a special need.

We are looking for a superstar Office Manager to join us Machines.
we are expanding at an exponential pace, so the ideal candidate for this job is dynamic, flexible, and creative.
As Office Manager, you will play a central role in ensuring the smooth daily operations of our office, creating a welcoming and efficient environment for our employees and guests.
Youll be the heart of our workplace combining organization, initiative, and a people-first mindset to make sure everything runs seamlessly and everyone feels supported.
Office Manager
Type: Full-time, On-site (08:00-17:00 or 8:30-17:30)
Key Responsibilities
Oversee and ensure the smooth, day-to-day operations of the office.
Maintain a well-organized and well-stocked workspace, including office supplies, refreshments, and equipment functionality.
Serve as the first point of contact at the reception, welcoming and assisting visitors, candidates, and guests with warmth and professionalism.
Act as the first level of support for employees administrative needs, providing guidance and assistance on office-related matters.
Manage relationships with local and international vendors, including cleaning, gardening, delivery, and maintenance services.
Coordinate office logistics and assist in organizing company events, team activities, and general maintenance creating a pleasant, efficient, and inspiring work environment for all employees.

we are looking for an organized, energetic, and proactive Office Manager to keep our workspace running smoothly and our team supported. Youll be responsible for managing day-to-day office operations, ensuring a great employee experience, and coordinating travel across the company.
If you love creating order out of chaos, building systems that make peoples lives easier, and being the go-to person who keeps things moving - this role is for you!
What Youll Do
Oversee day-to-day office operations, including supplies, maintenance, mail, and vendor management (cleaning, security, catering, food delivery, tech support, etc.).
Support workspace layout, seating plans, and office moves or expansions.
Maintain a welcoming, functional, and organized office space. Welcome and set up new employees on their first day.
Partner with People/HR to plan onboarding logistics (equipment, desk setup, welcome gifts, etc.).
Support company wide travel coordination, using Mesh travel system, including flights, hotels, and logistics for employees and visitors.
Support employee engagement initiatives (birthdays, anniversaries, new hires, swag, and celebrations).
Coordinate and manage team events, happy hours, and snacks within budget.
Be the face of the company for guests and visitors, ensuring a positive first impression.
Create a fun, inclusive, and productive environment aligned with company culture.

we are shaping the future of urban mobility. Since 2007, we've been pioneering innovative solutions for drivers and commuters, starting with our mobile parking payment service. Today, we are a leading smart mobility app that empowers millions of users to effortlessly manage their transportation needs. Our app simplifies hybrid journeys by combining various transportation modes into one convenient platform.
About the Role
We are looking for a highly motivated Office Manager to join our company and take charge of our day-to-day office operations. This role is all about making sure our office runs smoothly, feels welcoming, and supports our amazing team.
Responsibilities
Take full ownership of daily office operations ensuring everything runs smoothly, looks great, and feels welcoming.
Own and manage day-to-day office operations, including facilities, maintenance, food, supplies, deliveries, and more.
Manage and coordinate senior management calendars
complex meetings and coordinating with internal and external stakeholders.
Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
Provide operational support for the onboarding of new employees, including preparing workstations, equipment, access cards, and ensuring a welcoming first-day experience.
Execute welfare initiatives and company activities including team events, happy hours, holiday gifts, and internal communications ensuring a smooth and enjoyable experience for employees.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team.
If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment.
Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all.
This is a full-time, onsite position based at our companys Tel Aviv office, 5 days a week.
What am I going to do?
Own and manage all daily operations of the Tel Aviv office.
Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
Support the onboarding and training of new employees to ensure a smooth and positive start.
Assist in planning and executing company events, providing logistics support as needed.
Oversee the companys visitor management system to create a professional and welcoming guest experience.
Manage meeting room bookings and ensure availability for seamless scheduling.
Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
Provide professional leadership to the Office team, striving for excellence in employee service.

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in 45 locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position Who is the Operation Manager? This full-time position is based in Israel , reporting directly to the Israel GM. You will be overseeing all operational aspects of our sites in Israel. You will wear multiple hats and lead multiple functions, including maintenance, facilities, health & safety, and security. What you will be responsible for, mainly:
* Management & oversight of the building systems maintenance and building cleaning of Mindspace sites in Israel
* Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
* Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
* Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
* Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
* continuously evaluate facilities process inefficiencies and recommend improvement measures
* Oversee construction projects and new openings in Israel
* Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
* Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
* Be the first point of contact for large facility maintenance emergencies
* Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
* Create maintenance protocols to ensure smooth activity of all related issues.
* Handle building security, access control, CCTV, security companies, etc.
* Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

Required CEO PA & Office Manager
About the Role:
The Personal Assistant to the CEO will play a pivotal role in supporting the CEO in various administrative and operational tasks, as well as general assistance with our office operations. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.
Key Responsibilities:
Schedule Management:
Maintain and manage the CEOs calendar, including scheduling meetings, appointments, and events.
Prioritize and coordinate commitments to optimize the CEOs time and productivity.
Trusted Advisor for Personal Matters:
Build a strong relationship with the CEO and provide support on personal matters as needed.
Demonstrate discretion and confidentiality in handling personal information.
Travel Coordination:
Arrange and book travel accommodations (flights, hotels, transportation) for the CEO and to the co-founders as required.
Prepare detailed travel itineraries and ensure smooth travel logistics.
Administration
Support our office operations and administration to ensure a well-organized and efficient workplace environment.
Manage office supplies, equipment, and facilities maintenance.
Coordinate with external vendors and service providers as needed.

We are seeking experienced proactive, and service-oriented Office Manager to join our dynamic hi-tech environment. This is a central and multifaceted role that involves managing daily office operations, coordinating with multiple departments, overseeing vendors and internal systems, and supporting employees services and welfare.
The ideal candidate will be a reliable and resourceful professional with strong interpersonal skills, a strategic mindset, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
Office Operations Management:
Manage seating assignments, office moves, and organizational changes.
Responsible for the companys cellular services including line management and coordination with providers.
Responsible for all aspects of office cleaning, including overseeing cleaning staff to ensure standards are met.
Oversee Access Security
Work with various internal systems such as ticketing, vendor management, space planning, access security and more.
Coordinate logistics for international employees and guests.
Provide support at the front desk when needed greeting visitors, answering calls and more.
Coordinate safety and ergonomics trainings for new and existing employees.

At Medison, we offer hope to patients suffering from rare and severe diseases. Through strategic partnerships with best-in-class biotech companies, we commercialize innovative therapies across global markets. Our culture is rooted in care, agility, collaboration, and innovation, and we’re united by a shared purpose to make a meaningful difference. We are a dynamic, fast-paced company, operating in over 30 countries on 5 continents. We are looking for people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us! We are seeking a highly skilled and proactive Personal Assistant (PA) to support our Chief Business Officer (CBO), who is based in the United States (East Coast time zone). This pivotal role will provide comprehensive administrative support, ensuring that the CBO’s time is maximized and organizational priorities are effectively executed. The PA will serve as a trusted partner to the CBO, handling a variety of high-level tasks, including calendar management, communication coordination, business strategy support, and cross-functional project oversight. The role will also support potential new hires in the US and collaborate closely with the team in Israel. The ideal candidate will possess exceptional organizational skills, attentiveness and a demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment. This position in based in Israel and requires flexibility to work during afternoon and evening hours to align with the East Coast, US time zone.

Responsibilities:
1. Administrative Support
* Efficiently manage the CBO’s calendar, schedule meetings and appointments, ensuring optimal time management and alignment with organizational priorities.
* Organize and manage domestic and international travel itineraries, including accommodations, transportation, and detailed agendas.
* Handle expense reports, process approvals, and ensure timely and accurate financial documentation. 2. Communication & Coordination
* Act as the primary liaison between the CBO and internal/external stakeholders, ensuring timely, professional, and effective communication.
* Draft, edit, and prepare high-level communications and reports on behalf of the CBO.
* Ensure follow-up on action items, key decisions, and outstanding deliverables, maintaining transparency and accountability. 3. Business Support
* Assist in the preparation and coordination of executive meetings, board presentations, and partner engagements.
* Track key business initiatives and projects, collaborating with various teams to ensure progress and alignment with the CBO’s strategic goals 4. Relationship & Office Management
* Cultivate and maintain strong, professional relationships with senior leadership, internal and external stakeholders.
* Maintain the highest level of discretion and confidentiality in all interactions and documents.
* Work closely with other personal assistants and team members to support smooth operational flow and ensure efficiency within the executive office.

City:
Petah Tikva

Were looking for a highly organized office coordinator to join our Operations team and help spread the power of our company!
WHAT YOULL DO
Manage the reception desk, greeting and assisting guests, candidates, and employees with professionalism and efficiency.
Managing guest systems and handling calendar scheduling.
Manage incoming and outgoing mail, packages, and deliveries.
Take ownership of various administrative tasks related to operations, logistics, and facilities.
Act as a key point of contact for internal teams and external partners.
Ensuring effective communication across the organization and with external partners.
The role requires in-office attendance during all agreed-upon work hours, five days a week.