דרושים » אדמיניסטרציה » Office & Production Coordinator - Tel Aviv

Join our company, a cybersecurity pioneer with over two decades of excellence, as we continue to shape the future of cybersecurity and redefine the intersection of networking and security. At our company, our mission is to safeguard people, devices, and data everywhere. We are currently seeking a dynamic Office Manager
As a Office Manager you will: be responsible for the day-to-day management of the office and for creating a pleasant, organized, safe, and service-oriented work environment. The role serves as a central point of contact for employees, vendors, and the various departments, ensuring the efficient and continuous operation of the office and a positive employee experience.
Responsibilities
Day-to-day management and operation of the office, including office equipment and supplies, the kitchen and cafeteria, meeting rooms, reception, mail, deliveries, and courier services.
Manage recurring orders, pantry supplies, and employee amenities, ensuring the office is well stocked and organized.
Manage vendors and service providers, including obtaining quotes, negotiating pricing, managing contracts and renewals, and monitoring service quality.
Managing the office and employee well-being budgets, monitoring expenses on an ongoing basis, and ensuring that all activities remain within the approved budget.
Process purchase requisitions, invoices, and payments in coordination with Finance and Procurement departments.
Responsibility for office maintenance and handling service requests related to cleaning, electricity, air conditioning, internet, printers, office equipment, and infrastructure; coordinating technician visits and liaising with building management.
Managing, monitoring, and overseeing cleaning services, as well as supporting physical changes in the office, modifications, renovations, or relocations as needed.
Assisting in organizing company events, holiday toasts, and meals; placing weekly Happy Hour orders; and assisting with sending gifts to employees for personal occasions such as weddings, births, bereavement, and recognition of outstanding performance.
Maintaining regular contact with employees, identifying needs, and providing personal, service-oriented support, including birthday updates and communication through the designated channels.
Providing administrative support to the various departments and senior management as needed, including travel coordination, meeting preparation, and support for operational, financial, and legal processes.
Continuously reviewing work processes, identifying opportunities for improvement, and implementing solutions that enhance efficiency and the quality of the work environment.
Ensure appropriate workplace safety, emergency preparedness, and compliance requirements are addressed.
the role involves sitting at the reception desk and welcoming visitors.

Were looking for an Office Manager to join our team and take full ownership of our day-to-day office operations and employee experience.

This is a hands-on role for someone who is highly organized, proactive, and enjoys making things happen. You will manage everything from office operations, vendors, and budgets to employee lifecycle processes and company events, ensuring our Tel Aviv office runs smoothly and provides a great experience for our team.

You will work closely with the People, Finance, and Operations teams and play a key role in creating an organized, efficient, and welcoming workplace as Onyx continues to grow.

What you will do
Own the day-to-day management of the office, including supplies, employee equipment, facilities, maintenance, and general office needs.
Manage relationships with vendors, building management, the landlord, and other external service providers.
Manage and track ongoing office budgets and expenses.
Handle invoices and payments and coordinate closely with the Finance team.
Support People initiatives and take ownership of employee experience activities, including happy hours, holiday celebrations, company events, and other team activities.
Manage employee lifecycle processes, including onboarding, offboarding, birthdays, work anniversaries, and other employee milestones.
Own employee swag projects from planning and sourcing through delivery.
Identify and implement opportunities to improve office processes and the overall employee experience.
Take ownership of day-to-day operational needs across the company and ensure things get done efficiently and effectively.

Were looking for a highly organized, proactive, and hands-on Office Manager to join our team and take ownership of our day-to-day office operations.

This is a dynamic role supporting two companies within the group, combining office management, employee experience, and operational coordination.

You'll be the go-to person for employees, ensuring everything runs smoothly while creating a welcoming, organized, and positive work environment.

We're looking for someone who enjoys being at the center of things, takes initiative, pays attention to the details, and knows how to get things done.



Responsibilities
Own and manage day-to-day office operations, ensuring a smooth, organized, and efficient work environment.
Serve as the main point of contact for employees' daily needs and welcome visitors to the office.
Manage office logistics, supplies, maintenance, and vendor relationships, including cleaning services, parking, and other service providers.
Handle administrative and basic finance-related tasks, including employee attendance tracking, invoice processing, and receipt management.
Plan and execute employee welfare and engagement activities, including happy hours, team events, offsites, and gifts.
Coordinate employee onboarding and offboarding processes, including equipment, logistics, and administrative arrangements.
Provide occasional recruitment support, including interview scheduling, candidate coordination, and initial screening calls when needed.
Independently manage operational and administrative projects from planning through execution.
Identify opportunities to improve office processes and drive operational efficiency.

As Israel Administration Lead, you will help create a well-organized, welcoming, and positive workplace. You will manage the daily running of the Tel-Aviv office, support employees and guests, and help make sure office processes work smoothly.

This position is based in Israel and follows a hybrid model, requiring 3 days per week in the Tel-Aviv office.

What You'll Do:

Coordinate the daily operations of the office and make sure administrative processes run smoothly.
Manage office supplies, equipment, resources, and inventory, ensuring everything needed for daily work is available.
Coordinate with building management, vendors, and service providers on office maintenance, repairs, safety, and improvements
Partner with the PC team to support employee onboarding and help new joiners have a positive first experience.
Coordinate onboarding logistics, including workspace readiness, access, and first-day support.
Support budget preparation, track office expenses, and monitor office-related spending.
Help maintain a clean, safe, and comfortable office environment.
Plan and coordinate in-house and off-site activities, including office events, team gatherings, and employee experience initiatives.
Welcome guests and visitors, ensuring they have a professional and friendly experience.
Manage travel arrangements, including flights, hotels, and related logistics.
Suggest and implement simple improvements that support employee experience, engagement, and office culture.

Required Associate Workplace Coordinator, Tel Aviv
The Workplace Coordinator plans, coordinates, and leads all HQ office operations and communicates to all stakeholders effectively. As the point person for the HQ office, success in this position requires balancing the competing needs of internal teams and external visitors. This involves a high level of employee and visitor interaction. The ideal candidate will possess the technical acumen to communicate effectively with internal team members
מה תעשו
Planning & Coordination:
Lead the planning, implementation, and follow up of all office tasks and projects
Partner with recruitment and leadership team on recruitment assessment day and onboarding day plans
Coordinate planning and setup of recruitment assessment days, onboarding days and any special meetings with all involved stakeholders
Identify local teams needs for office tools, and provide appropriate support
Take inventory and order supplies for office as necessary
Coordinate with IT department on all office equipment
Operational Excellence & Processes:
Play an active role in achieving a consistent employee and visitor experience
Serve as liaison to, and work cross-functionally with all Israel based team
Provide general support to visitors
Ensure office efficiency is maintained by carrying out continuous improvement of processes, tools and training
Ensure the implementation of our standards is met
Manage the vehicle loaner fleet at the location
Run Office supplies and Pantry supplies program for Israel locations
Office Experience
Partner with all employees at your location to deliver an exceptional daily experience for our employees and visitors
Coordinate office preparation, including meeting support
Build relationships and manage daily communications related to office-based employees
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Maintain a safe, secure, and pleasant work environment
Perform additional responsibilities as assigned to meet business needs.

About the position This full-time position is based at our company Beyond, our new flagship location in the Tel Aviv-Givatayim area, and reports directly to the Site Manager. As a Front Desk Associate, youll be one of the first faces people meet when they enter Beyond and a key part of creating the premium, welcoming experience we want every member and guest to feel from day one. Youll own the day-to-day reception experience, welcome members and visitors, support administrative and operational tasks, and work closely with the Community and Operations teams to make sure the space runs smoothly. Joining Beyond at its launch also means being part of something new - helping us establish the service standards, atmosphere and member experience of one of our companys most exciting new locations. Responsibilities
* Manage the front desk during operational hours, creating a warm, professional and welcoming experience.
* Serve as the first point of contact for members, guests and visitors at Beyond.
* Welcome and assist members and guests, answer questions and direct them throughout the space.
* Support the opening and launch of Beyond, helping establish smooth front-desk routines and service standards from day one.
* Handle day-to-day administrative tasks including mail, deliveries, supplies and office equipment.
* Support member onboarding and other community-related activities.
* Work closely with the Community and Operations teams to ensure a seamless member and guest experience.
* Respond to member requests and issues quickly and professionally.
* Coordinate with Facilities, maintenance teams and vendors when needed.
* Help maintain an organized, polished and professional reception and common-area environment.
* Support community events and on-site activities when needed.

We are actively seeking a talented, highly organized, and proactive Office & Welfare Manager to join our dynamic team.
The ideal candidate will bring a 'can-do' approach and possess the capability to effectively manage multiple priorities in a fast-paced environment.
As our Office & Welfare Manager, you will play a pivotal role in overseeing the day-to-day operational activities of the company, managing relationships with service providers, and ensuring the smooth running of the office, kitchen, and maintenance vendors.
You will also play an important role in supporting employee experience initiatives, working closely with HR and managers to create a workplace where employees feel supported, connected, and engaged.
What youll do:
Manage day-to-day office operations, including overseeing office inventory, groceries, supplies, and maintenance (cleaning, parking, deliveries, etc.).
Act as the primary contact for TLV employees, Coordinate closely with managers and employees on various office-related duties, including maintenance, mailing, shipping, and office equipment.
Maintain regular communication with the accounting department, handling invoices, billings, and expenses.
Collaborate with HR and managers to plan and organize employee experience events, such as team-building days, events, and gifts.
Manage onboarding and off boarding processes and schedules.
Support space planning and team moves and set ups within offices.
This is a full-time on-site position at our TLV office.

We are seeking a proactive, highly organized, and discreet Personal Assistant (PA) to provide close administrative support to the CEO and VP. The role involves managing complex schedules and shifting priorities while ensuring seamless coordination of executive tasks, alongside responsibility for travel arrangements, payments, documentation, and ongoing communication in a fast-paced environment. We are looking for a reliable professional with strong judgment, a keen eye for detail, and the flexibility to work independently with senior management while maintaining strict confidentiality.

Key Responsibilities
Provide comprehensive administrative and operational support to the CEO and VP.
Manage complex calendars, including personal appointments and high-level meetings.
Track tasks and ensure consistent follow-up and alignment with ongoing priorities.
Facilitate communication and coordination between senior management and internal teams.
Handle sensitive and confidential information with the highest level of discretion.
Assist in monitoring key tasks, decisions, and ongoing initiatives.
Support ongoing operational and administrative initiatives across the leadership team.
Work full-time from the office and maintain high availability during business hours.

our company helps security teams dramatically reduce the volume of incidents generated by vulnerability management tools. We do this by building a deep, contextual understanding of our customers networks - turning noise into signal and enabling security teams to focus on what truly matters. Were a small, fast-moving startup with great people who care about impact, craftsmanship, and each other.
About the Role:
Were growing and looking for a talented Office Manager & Employee Experience to join our team and be the heart of the company - ensuring everything runs smoothly and effectively. If youre a people person, a strong multitasker, and highly organized with a can-do approach, wed love to hear from you! This is a full-time, onsite position based in our Tel Aviv office.
What youll do:
Provide general support to employees as needed, ensuring a smooth and positive workplace experience
Oversee day-to-day office management and the office budget, including managing orders, supplies, vendor relationships, invoicing, parking, and travel arrangements
Continuously identify opportunities to improve office operations, processes, and the overall workplace environment
Manage onboarding and offboarding, including office setup, IT equipment, swag, and compliance processes
Lead and execute initiatives that enhance employee engagement, wellbeing, and office culture, including happy hours, company gifts, and employee life cycle
Support the coordination of financial and vendor-related administrative workflows.

Required Administrative assistant/ Receptionist - temporary
What Youll Do:
You'll be the Affiliate administrative assistant and receptionist at Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.
It is a temporary full-time role, replacement for maternity leave, working in the office.
CORE JOB RESPONSIBILITIES
Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.