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Required Executive Assistant
Summary
Data has never been more valuable and vulnerable. As cybercriminals become more sophisticated and regulations become stricter, organizations struggle to answer one key question: Is my data safe?
We see the world of cybersecurity differently. Instead of chasing threats, we believe that the most practical approach is to protect data from the inside out. Weve building the industrys first fully autonomous data security platform to help our customers dramatically reduce risk with minimal human effort.
We move fast. Were an ultra-collaborative company with brilliant people who care deeply about the details. Together, were solving interesting and complex puzzles to keep the worlds data safe.
We work in a flexible, hybrid model, so you can choose the home-office balance that works best for you.
What will you do?
This candidate will be supporting the CEO & COO of a rapidly growing software company. In order for the executive to perform at peak capacity the assistant plays an essential role in the executive schedule, daily deliverables, event preparation and department activities.
Essential Duties and Responsibilities:
High volume of calendar scheduling balanced efficiently across numerous time zones.
Coordinate travel logistics and full itineraries ensuring accurate connections and logistics for all executive team (car service, hotel, flights & reservations).
Company travel approver. Responsible for ensuring compliance with company policies, optimizing travel spend, and providing guidance to employees regarding their travel bookings.
Manage meetings logistics.
Point of contact for the Executive Team
Keeps executive updated on all time sensitive communication.
Shadow the executive schedule to ensure timely attendance and attendee staging.
Keeps meeting notes and communicates frequently about projects and schedules. Follow up on action items from meetings i.e., scheduling follow-up calls)
Organizational skills keeping material and documents for access.
Knowledge of filed presentation material and historical documents for access.
Personal tasks to assist the executive as needed.
Individual must be willing to work a flexible schedule, extra hours, and the ability to manage changing priorities daily.
Additional administrative duties to be assigned.

Required Administrative Assistant
Company Description:
The company, founded in 2015, is a financing solutions provider for real estate transactions. The company offers a range of services including property acquisitions, construction loans, mezzanine debt, and preferred equity.
As an Affiliate of the Ventures group, owned by the Rubinstein family of Toronto, Canada, we provide comprehensive financial solutions to its clients and partners.
Role Description:
This is a full-time on-site role for an Administrative Assistant located in Ramat Gan.
The Administrative Assistant will be responsible for performing various administrative tasks such as managing phone calls, assisting with communication, providing executive administrative support, and utilizing clerical skills to ensure smooth operations within the company.

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Roles & Responsibilities:
Perform a wide variety of difficult, time sensitive and confidential work requiring a high degree of initiative, responsibility, accuracy, diplomacy, and tact.
Manage and maintain executives schedules, appointments and travel arrangements. Organize complex calendars and schedules; resolving any scheduling issues.
Complete expenses for executives in timely manner.
Coordinate team off sites and see them through completion.
Arrange and organize weekly meetings. Document and follow up on action items.
Liaise with Zynga employees at all levels be a gatekeeper of information for your team.
Discreetly and professionally manage business partner schedules.
Work effectively on a team, maintain composure and resiliency in stressful situations, and work under deadline pressures.
Handle details of a highly confidential and critical nature, and function efficiently and effectively in a fast-paced environment.
Be responsive to emails/texts/phone calls, sometimes outside normal business hours.
Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.

Were looking for a highly motivated, detail-oriented Executive Assistant to work closely with our TLV site leadership team.
Youll organize and manage a complex calendar, across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.
The ideal candidate is very self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced and dynamic environment.
This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.
Responsibilities:
In charge of calendars, on-going tasks, and follow-up on action items
Giving ongoing administrative support to all the management layers in the organization
Managing communications related to meetings, conference calls, invitations, event planning, visits, etc.
Coordination and execution of errands as required
Confidentiality handle sensitive information.

Power the Future with us! A global leader in high-performance smart energy technology, with over 5000 employees, offices in 34 countries, and millions of products installed in over 133 countries. Our diverse product offering comprises intelligent solar inverters, battery Storage, backup systems, EV charging, and complete home energy management ecosystems. By leveraging world-class engineering capabilities and with a relentless focus on innovation, we strive to create a world where clean, green energy from the sun is the primary source of power for our homes, businesses, and just about everywhere we thrive.
We are looking for a Management Assistant to serve as a personal assistant for the companys management.
What will you be doing:
* Ongoing work with the executive staff in a pressure environment
* Managing the managements calendars
* Coordination of business trips and agendas
* Managing external visits and guests to the company
* Front desk tasks and administrative services
* Coordinate operations and ensure schedules and objectives are met
* Assist the administration team with team tasks
Country:
Israel
City:
Herzliya.