דרושים ICRC

The ICRC is an independent, neutral organization ensuring humanitarian protection and assistance for victims of armed conflict and other situations of violence. It takes action in response to emergencies and at the same time promotes respect for international humanitarian law and its implementation in national law.
The International Committee of the Red Cross (ICRC) is looking for a candidate to fill in the following position
Administrative Assistant
 Place of Employment TEL AVIV
 Contract duration 12 months (extendable)
 Occupation rate 100%
 Starting Date As soon as possible
 Grade B2
Purpose of the Role
The Assistant provides administrative support and responsible for information management, either independently or under the supervision of Information Management Coordinator. She/he acts as a reference person for written protocols, correspondence, standard tools and for Information Management procedures and trainings in general.
Main Responsibilities

 Being a support to the management, the Assistant screens, prioritizes, dispatches, and follows up on requests, calls and correspondence and has an overview of the delegation's activities and takes into account its priorities and challenges when making decisions.
Flags issues and delays; produces and updates the timeline, schedules, and other tools.
Supervises the updating of other units' contacts. Maintains an active professional network of use to the ICRC.
Manages appointments and organizes meetings both internally and externally and takes minutes of meetings.
Drafts formal and informal correspondence and translates incoming and outgoing correspondences for the attention of the Management.
Compiles and finalizes summaries and regular reports.
Creates electronic and paper files for the management, feed them with relevant documents and closes them.
Carries out and supervises secretarial tasks (filling, photocopying, mailing, correspondence with sub-sites, ordering supplies, etc.)
Participates in the organization of visits by donors and other major figures.
Acts as access manager in coordination with peer colleagues within the Assistants & Information management team.
Contributes to the implementation of institutional frameworks, strategies, projects and/or programs linked to Information Management in the delegation.
Systematically briefs all new staff on information management and organizes regular trainings or information sessions.
At least once a year, conducts visits and missions to support the offices within her Area of Responsibility.
Requests business cards and other ICRC stationery items (headed paper, envelopes, etc.) for the sub-delegation and follows up the orders with the logistics center. Ensures that the letterhead stationery, business cards, envelopes, etc. comply with the applicable visual identity rules.
Follows up the preparation and sending/receiving of the mail.
Trains and support on Areas of expertise (i.e. correspondence, ICRC protocol and visual identity, use of standard computer technology and ICRC tools, document security and compliance with best practices throughout the information life cycle)

Under the supervision of the Human Resources Manager and with functional support from the Regional Head of Learning and Development (LnD) for the NAME Region in Amman, the Learning & Development (LnD) Officer is responsible for the overall deployment of learning and development activities within the Delegation. The LnD Officer plans, delivers, monitors, and evaluates existing and new learning activities. Additionally, s/he serves as an integrity relay for the delegation and actively support the promotion of new HR policies, tools, and resources. The LnD Officer works in close collaboration with HR Service Providers in Sub-Delegations to implement learning and development activities in their area of responsibilities.

The ICRC Delegation in Israel and the Occupied Territories (IL/OT), is seeking for a qualified candidate to fill the role of Import-Export Transport Manager based in Jerusalem. Under the Supervision of the Logistics Country Manager, the Import-Export Transport Manager coordinates, supervises and advises on all clearances matter such as pre-clearance process, tax exemption process, Import/Export and Transit Clearances. S/he is responsible for ensuring compliance of the goods in and out of a special zone, during storage and for goods under exempted status.

Accountabilities & Functional responsibilities

Ensures that local trade customs regulations and procedures are adopted, understood, and that the ICRCs activities conform with them.
Draws up and submits transport claims related to road, air and sea operations.
Liaises with related authorities like Ministry of Foreign Affairs, Ministry of Transport, etc.
Oversees the tendering process for selecting clearing agents in the covered region and raises the scope of work for Request for quotation (RfQ) / Request for Tender (RfT) and draft the technical evaluation of the Selection table. Initiates the tendering process in time and manages the contracts.
Ensures that the procedures for receipt, storage, documentation, and shipping of cargo are followed in a timely and cost-efficient way; identifies areas for improvement. Updates shipping instructions and ensures delegations covered are keeping them up to date; Oversees truck loading and cargo delivery to airports for shipping by commercial and ICRC aircraft.
Checks import-export invoices for authenticity and accuracy and authorizes payments.
Ensures that policies and procedures are documented and reviewed in a timely manner and that risks are mitigated by performing the controls assigned to his/her role as described in the Logistics Risk and Control Matrix
When relevant, oversees and trains Transport officers and Clearance Compliance Officers and supervises both activities when relevant.
Liaises with customs authorities and free zone authorities; keeps abreast of the ICRCs claims, and Documentation; guides, advises, and trains the inventory management and warehouse/store staff on the restrictions and obligations related to the specific status of the goods when necessary and applicable.

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence.
Role Description
The Premises Manager manages the department in charge of ICRC premises and infrastructure within a Delegation. This role reports to the Finance and Administration Manager based in Tel Aviv.
Relationships
Internally, interacts with other ICRC employees and/or premises users.
Externally, interacts with municipal authorities, landlords, suppliers, service providers, etc.
General Duties
Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement;
Understands and adheres to the ICRC Code of Conduct;
Understands the roles of the components of the International Red Cross and Red Crescent Movement;
Respects and observes staff regulations and security rules at all times;
Represents the ICRC in a professional manner at all times;
Develops and maintains a pleasant and conducive working environment with colleagues and line managers;
Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC;
May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.