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we are looking for a Order Management & Export Coordinator.
This role is responsible for end-to-end order management, from customer purchase order receipt through delivery (POD).
The position requires strong experience in export, shipping, and customs processes, along with the ability to work closely with global customers and cross-functional teams to ensure seamless order execution and excellent service.
Key Responsibilities:
Submit and manage Purchase Orders (POs) in ERP systems (Priority system - high priority)
Manage sales orders throughout the full lifecycle, from PO to Proof of Delivery (POD)
Provide customers with supply plans and ongoing updates
Serve as the main point of contact for customers on all order-related matters
Collaborate with internal departments (Sales, Operations, Production, Finance, Logistics) to resolve issues and ensure smooth order processing
Monitor and control sales order status
Plan and manage shipping schedules
Oversee logistics operations in accordance with customer Incoterms agreements
Handle invoicing processes
Manage RMA operations, including customer complaints, return shipments, repair tracking, and reporting
Maintain and manage relevant licenses
Work closely with global customers and internal teams to ensure a high level of customer satisfaction

We're looking for a sharp, proactive, and highly organized Executive Assistant to cover a maternity leave position, starting September 1st. You'll work directly and closely with our CEO, serving as the operational backbone of his day-to-day and ensuring everything runs smoothly - from his calendar to company-wide logistics.
This is a hands-on role that requires someone who's always one step ahead, thrives in a fast-paced environment, and brings a true "get it done" attitude.
What You'll Be Doing:
Calendar & Schedule Management - Own and manage the CEO's calendar end-to-end using Google Calendar; proactively plan ahead, anticipate conflicts, and ensure every day is structured for maximum impact
Executive Preparation - Work closely with leadership to ensure the CEO and relevant stakeholders are fully briefed and prepared ahead of upcoming meetings and key milestones
Board & Recurring Meetings - Coordinate board meetings and recurring leadership syncs, managing logistics, invites, materials, and follow-ups
Cross-Functional Projects - Partner with team leads on company-wide initiatives driven by the CEO, helping track progress and keep things moving
Meeting Intelligence - Manage meeting summary tools, extract action items, and ensure accountability across teams
Travel, Fleet & Expenses - Manage end-to-end travel coordination for the CEO and company employees, oversee company vehicle logistics, and handle the CEO's expense reporting and reimbursements

We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

The role is shift-based, with working hours either 08:00-17:00 or 11:00-20:00.

As part of the position, availability for 2-3 evening shifts (11:00-20:00) per week is required.


Your Key Responsibilities:
Be the welcoming face of us, greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.

Medison offers hope to patients suffering from rare and severe diseases by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond to benefit the patients we serve. We are a dynamic, fast-paced company operating in over 34 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile, and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us! We are looking for a highly organized, service-oriented, and detail-focused Operations Coordinator to support the day-to-day operational needs of the organization. This role is responsible for overseeing mobile devices and plans, coordinating office supplies and refreshments, maintaining company records and archives, and providing ongoing administrative and operational support. The ideal candidate is proactive, customer-focused, and able to effectively manage multiple tasks while working with internal stakeholders and external vendors. This is a full-time position; the coordinator will Report to the Israel Indirect Procurement and Facilities manager.

Responsibilities:
Cibus Card Administration
* Manage the allocation and tracking of Cibus cards for employees.
* Maintain and update data in relevant systems. · Handle employee inquiries related to Cibus services.
* Ensure compliance with company policies and procedures.
Mobile Devices and Telecommunications Management
* Manage company mobile devices, subscriptions, and related accessories.
* Coordinate the ordering and delivery of mobile devices to employees.
* Activate, suspend, and update mobile subscriptions as needed. · Arrange international mobile plans for employees traveling abroad.
* Manage lost, stolen, or damaged devices in coordination with employees and service providers.
* Update user information within mobile service systems.
* Maintain inventory of backup devices and related equipment.
* Provide ongoing support and service to employees in Israel and internationally on mobile-related matters.
Company Vehicle Invoice Administration
* Monitor and review company vehicle invoices.
* Ensure invoice accuracy and compliance with company policies.
* Handle traffic violation reports, transfers of liability, and payment processes.
* Create purchase orders and coordinate related payments when required.
Office Supplies and Refreshments Management
* Manage ongoing orders of kitchen supplies, refreshments, and office consumables.
* Work closely with maintenance and cleaning staff to identify inventory needs and shortages.
* Track deliveries and approve supplier invoices.
* Resolve issues related to missing, damaged, or defective products.

City:
Petah Tikva

We're looking for a part time Office Manager to run the day to day operations of our Israeli site located at HaBoursa area in Ramat Gan and the APAC team. You'll own the workplace experience for the entire Israel team and the APAC team, from facilities and vendors to events and administrative support, making sure the office runs smoothly and feels like a great place to work every day.
You'll be a hands on, detail oriented operator who takes pride in creating a well organized, welcoming environment, and who can juggle facilities, vendors, and people all at once.
You are someone who thrives on ownership, communicates clearly, and enjoys being the person who makes things happen behind the scenes.
This is a part time position, 50%, with flexible hours based on office needs, including one day per week working from home.

What you'll do
Oversee the office space and coordinate with the building management and vendors on maintenance, cleaning and repairs
Handle day to day facilities operations, including the order of groceries, office supplies, equipment, and parking logistics, to ensure the office runs smoothly
Negotiate contracts and pricing with vendors
Plan and execute company events, holidays, and team celebrations for the Israel team
Support welfare initiatives that strengthen team culture
Greet visitors and manage incoming deliveries, serve as the first point of contact for the office
Assist the HR and finance teams with administrative tasks
Ensure the office meets Israeli workplace safety regulations and manage related certifications
Coordinate logistics for new hire desk setup, equipment, and office access, working alongside the People team who own onboarding itself.
Minimum 1 year of experience as an Office Manager or Workplace/Facilities coordinator in Israel, ideally in a tech or B2B SaaS company
Native or fluent in Hebrew and strong professional English
Proven experience managing vendors and office logistics independently
Based in or able to commute to Ramat Gan on a regular basis
Available for a part-time, 50%, flexible schedule based on office needs
Comfortable with office and vendor management tools, expense processes, and basic administrative systems
Familiarity with tools like Bob (HiBob) and Slack is a plus
Highly organized and detail-oriented
Strong communicator, comfortable interfacing with global, US-headquartered teams
Service-oriented and comfortable being the go-to person in the office
Able to manage multiple priorities independently