דרושים » אדמיניסטרציה » Personal Assistant to CEO

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

We are looking for an Administration & Office Manager and executive team assistant to provide exceptional administrative support to our company and executive team to ensure the smooth operation of our office environment. to supervise the company's daily support operations and plan the most efficient administrative procedures.
A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.
Responsibilities:
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Proactively manage the executive's calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
Prepare comprehensive meeting agendas, materials, minutes, and follow up on action items.
Organize and maintain executive files, both physical and digital, ensuring confidentiality and accessibility.
Coordinate special projects and events as directed by the executive.
Monitor inventory of office supplies and the purchasing of new material to comply with budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities, tradespersons and vendors
Financial processes - work with the financial and accounting departments
Assist with onboarding new employees, helping them with workspace setup, technology access, and company procedures.
Collaborate with the HR team on office-related events, employee engagement initiatives, and maintaining a positive company culture.

We are looking for an Executive Assistant to cover maternity leave. If you've admired Donna from Suits, her efficiency, dedication, and sharpness, you might be the person we're looking for! This role demands a high level of organization, proactive engagement, and the agility to manage various tasks and projects with finesse. Your mission will be to ensure seamless operational flow by providing top-notch administrative support to our CEO
Key Responsibilities:
Deliver comprehensive administrative assistance to our executives, guaranteeing seamless management of schedules, emails, and critical documents.
Coordinate and streamline executive communications, acting as the first point of contact for internal and external stakeholders.
Manage and organize various projects and tasks, prioritizing effectively to meet deadlines and objectives.
Facilitate smooth operation within the organization through diligent planning and coordination.

Exciting Opportunity Alert!
Our company, Israel's premier business aviation company, is on the lookout for a dynamic Office/Operations Manager to join our elite team! If you're passionate about aviation, eager to learn, and ready to take your career to new heights, this could be the perfect role for you!
Our company specializes in aircraft transactions, dealing with everything from jets and turboprops to helicopters.
With a focus on both Israeli and international clientele, we pride ourselves on delivering top-notch service and expertise.
As the exclusive distributor for Airbus Helicopters in Israel and founders of the Tel Aviv Business Aviation Conference, we're at the forefront of the industry.
As our Office/Operations Manager, you'll play a crucial role in our small but mighty team, based in Israel and Florida.
You'll handle day-to-day office tasks with ease, ensuring smooth operations and fostering close relationships with our team, partners, and customers.
But that's not all, we're looking for someone who's eager to expand their horizons and dive into market research, sales, and project work related to our aircraft transactions.
This is your chance to immerse yourself in the global business aviation market, develop professionally, and be part of our exciting journey of growth.
Here's what you'll be doing:
Managing daily office routines to keep operations running smoothly.
Building strong relationships with our team, partners, and customers.
Supporting our team with travel planning and booking.
Handling procurement and budget control responsibilities.
Managing our digital presence and leading projects.
Taking on additional projects and tasks as needed.

We are looking for an Office Admin & Employee Experience.
What will you do:
Manage the day-to-day operations of our Israel offices (as part of the wider global team), overseeing vendors and services such as parking, cleaning, Cibus, inventory, and office equipment.
Front desk responsibilities: Greet visitors, provide assistance and directions to guests and candidates.
Serve as the primary contact for all front-of-house, maintenance, supplies, and equipment queries, ensuring overall control and quality management of on-site facilities services.
Take initiative to improve the daily working environment and maintain office organization to a high standard.
Expertise in providing office Workplace Solutions.
Skilled in Budgeting, Procurement, Office Projects, and Event Planning, from inception to execution.
Work together with the HR team to develop the employee experience strategy.
Lead the design, development, and execution of welfare projects (Ex: happy hours, gifts, and company events) to enhance the unique employee experience at EverC and strengthen employee engagement and culture.
Responsible for managing employee life cycles, including childbirths, work anniversaries, birthdays, weddings, and sick leave.
Collaborate with the HR and other teams with Onboarding and Offboarding processes, including preparing welcome kits, shipping globally, and arranging seating and workstations.
Promote and communicate all projects and initiatives to maximize participation and engagement within the company, leveraging social media channels to enhance employer branding.

Were looking for a highly motivated, detail-oriented Executive Assistant to work closely with our TLV site leadership team.
Youll organize and manage a complex calendar, across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.
The ideal candidate is very self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced and dynamic environment.
This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.
Responsibilities:
In charge of calendars, on-going tasks, and follow-up on action items
Giving ongoing administrative support to all the management layers in the organization
Managing communications related to meetings, conference calls, invitations, event planning, visits, etc.
Coordination and execution of errands as required
Confidentiality handle sensitive information