דרושים » אדמיניסטרציה » Executive Assistant

We are hiring an Executive Assistant to provide comprehensive administrative support to our CTO & Tech Department. You will perform a wide range of administrative tasks- from scheduling and summarizing meetings, and monitoring progress of activities in order to ensure our workflow runs smoothly. In addition you will be responsible for building our monthly tech all hands meeting and facilitate in structuring other presentations to facilitate the CTO needs.
Please note this position requires working 5 days a week from our offices in Jerusalem.
What you will be doing:
Calendar Management: Prioritize and coordinate meetings, optimize scheduling, and facilitate tech group-wide meetings.
Documentation and Reporting: Track progress, document meetings, follow up on initiatives, and prepare summary reports with action items.
Assist in the preparation of reports, presentations, and materials for meetings and presentations for internal and external needs.
Budget Oversight: Manage the Tech budget, monitor expenditures vs. budget, and refine internal approval processes.
Confidentiality: Handle sensitive information with the highest discretion and professionalism.

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Roles & Responsibilities:
Perform a wide variety of difficult, time sensitive and confidential work requiring a high degree of initiative, responsibility, accuracy, diplomacy, and tact.
Manage and maintain executives schedules, appointments and travel arrangements. Organize complex calendars and schedules; resolving any scheduling issues.
Complete expenses for executives in timely manner.
Coordinate team off sites and see them through completion.
Arrange and organize weekly meetings. Document and follow up on action items.
Liaise with Zynga employees at all levels be a gatekeeper of information for your team.
Discreetly and professionally manage business partner schedules.
Work effectively on a team, maintain composure and resiliency in stressful situations, and work under deadline pressures.
Handle details of a highly confidential and critical nature, and function efficiently and effectively in a fast-paced environment.
Be responsive to emails/texts/phone calls, sometimes outside normal business hours.
Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.

We are looking for an Administration & Office Manager and executive team assistant to provide exceptional administrative support to our company and executive team to ensure the smooth operation of our office environment. to supervise the company's daily support operations and plan the most efficient administrative procedures.
A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.
Responsibilities:
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Proactively manage the executive's calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
Prepare comprehensive meeting agendas, materials, minutes, and follow up on action items.
Organize and maintain executive files, both physical and digital, ensuring confidentiality and accessibility.
Coordinate special projects and events as directed by the executive.
Monitor inventory of office supplies and the purchasing of new material to comply with budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities, tradespersons and vendors
Financial processes - work with the financial and accounting departments
Assist with onboarding new employees, helping them with workspace setup, technology access, and company procedures.
Collaborate with the HR team on office-related events, employee engagement initiatives, and maintaining a positive company culture.

We are looking for an Executive Assistant to cover maternity leave. If you've admired Donna from Suits, her efficiency, dedication, and sharpness, you might be the person we're looking for! This role demands a high level of organization, proactive engagement, and the agility to manage various tasks and projects with finesse. Your mission will be to ensure seamless operational flow by providing top-notch administrative support to our CEO
Key Responsibilities:
Deliver comprehensive administrative assistance to our executives, guaranteeing seamless management of schedules, emails, and critical documents.
Coordinate and streamline executive communications, acting as the first point of contact for internal and external stakeholders.
Manage and organize various projects and tasks, prioritizing effectively to meet deadlines and objectives.
Facilitate smooth operation within the organization through diligent planning and coordination.

Required Executive Assistant
Summary
Data has never been more valuable and vulnerable. As cybercriminals become more sophisticated and regulations become stricter, organizations struggle to answer one key question: Is my data safe?
We see the world of cybersecurity differently. Instead of chasing threats, we believe that the most practical approach is to protect data from the inside out. Weve building the industrys first fully autonomous data security platform to help our customers dramatically reduce risk with minimal human effort.
We move fast. Were an ultra-collaborative company with brilliant people who care deeply about the details. Together, were solving interesting and complex puzzles to keep the worlds data safe.
We work in a flexible, hybrid model, so you can choose the home-office balance that works best for you.
What will you do?
This candidate will be supporting the CEO & COO of a rapidly growing software company. In order for the executive to perform at peak capacity the assistant plays an essential role in the executive schedule, daily deliverables, event preparation and department activities.
Essential Duties and Responsibilities:
High volume of calendar scheduling balanced efficiently across numerous time zones.
Coordinate travel logistics and full itineraries ensuring accurate connections and logistics for all executive team (car service, hotel, flights & reservations).
Company travel approver. Responsible for ensuring compliance with company policies, optimizing travel spend, and providing guidance to employees regarding their travel bookings.
Manage meetings logistics.
Point of contact for the Executive Team
Keeps executive updated on all time sensitive communication.
Shadow the executive schedule to ensure timely attendance and attendee staging.
Keeps meeting notes and communicates frequently about projects and schedules. Follow up on action items from meetings i.e., scheduling follow-up calls)
Organizational skills keeping material and documents for access.
Knowledge of filed presentation material and historical documents for access.
Personal tasks to assist the executive as needed.
Individual must be willing to work a flexible schedule, extra hours, and the ability to manage changing priorities daily.
Additional administrative duties to be assigned.

We are looking for a Business Administrator to support our Partner Security Research Director. We are looking for a self motivated team player with excellent communication, organizational and interpersonal skills.

Responsibilities:
Proactively manage and prioritize complex and constantly changing calendars, resulting in the MSTIC Director being enabled to stay focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings.
Partner closely with the MSTIC Executive Office, Leadership Team, and other key business stakeholders to ensure strategic time management for the MSTIC Director.
Work with the MSTIC Executive Assistant to the CVP on aligning Leadership Rhythms, Customer and Partner engagements with the calendar and ensure tight coordination of commitments.
Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols; meet the travel requirements of the MSTIC Director and traveling team; and partner in planning meetings and logistics.
Manage and maintain team aliases for the MSTIC organization partnering across the DSR admin community.
Work with the MSTIC Executive Office team on headcount and space planning, including creating PCNs and updating people records in systems (e.g., Employee Central) as needed.
Prepare, approve, and process business expenses for the MSTIC Director.
Plan and manage oversight of the morale budget, spend, and events in partnership with the MSTIC CVP's Executive Office.
Help support the broader DSR admin team, assist in providing coaching and mentoring to other FTE or vendor admins as needed.
Support business and team events, including but not limited to; global offsites, morale events and corporate events.

Are you a proactive and organized individual with a passion for administrative excellence? If so, we have an exciting opportunity for you! Join our dynamic team as an Office Manager and take charge of various administrative projects while contributing to the overall success of our organization.
Why Join Us:
Be a Part of Something Great: Join a dedicated team where your contributions are valued and your potential is recognized.
Gain Valuable Experience: This role offers a unique opportunity to enhance your skill set and grow professionally.
Collaborative Environment: Work alongside accomplished professionals in a supportive and collaborative work environment.
Responsibilities:
Meeting Mastery: Efficiently schedule and coordinate meetings, ensuring a streamlined workflow.
Travel Coordination: Manage business trips, including flight and hotel bookings, and provide invaluable support as the CEO's assistant, handling travel schedules and various tasks for the executive team.
Operational Excellence: Provide essential support for day-to-day operations, including handling invoices and payments and working closely with our bookkeeping firm.
Office Management: Take charge of office supply orders, ensuring a well-stocked and efficient workspace, and oversee office maintenance.
Employee Welfare: Oversee and manage employee well-being, including onboarding, holidays, gifts, fun days, and other employee engagement activities.

Required Executive Assistant Office Manager
We build peer groups, organizations, families, and teams that PERFORM. We enhance team performance and agility by creating cultures of open communication, collaboration, harmony, human connection, and authenticity. Our facilitators operate both locally and internationally, utilizing various tools for group facilitation, management, conflict resolution, emotional intelligence development, and more.
We are looking for our new Executive Assistant & Office Manager who will take full ownership of all administrative aspects of the organization, ensure smooth and optimal client pipeline management, and join our mission to bring individuals and groups into inner alignment and interpersonal harmony.
Responsibilities-
Client Management- Supporting clients directly as the go-to person for all needs, including daily administration, calendar management, project coordination, and preparing presentations and documents.
Accounting Management- Client billing, feedback collection, travel reports, and expense management.
Supports organizational projects, including writing proposals, diagnostic interviews, organizational reports, and developing material for clients.
Personal Management- Supporting the executive team's ongoing needs.
Final Words- This is not a usual workplace. We are a family-owned boutique firm, and our business is to take family communication and dynamics to the next level of openness and authenticity, so get ready to GROW with us and with our clients.
Its a unique opportunity to work closely with world-renowned business leaders and companies and gain experience and knowledge from one of the leading firms in Israel in the field of change management.

Were looking for a highly motivated, detail-oriented Executive Assistant to work closely with our TLV site leadership team.
Youll organize and manage a complex calendar, across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.
The ideal candidate is very self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced and dynamic environment.
This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.
Responsibilities:
In charge of calendars, on-going tasks, and follow-up on action items
Giving ongoing administrative support to all the management layers in the organization
Managing communications related to meetings, conference calls, invitations, event planning, visits, etc.
Coordination and execution of errands as required
Confidentiality handle sensitive information.