לוח משרות דרושים Back Office / בק אופיס בתל אביב יפו

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Roles & Responsibilities:
Perform a wide variety of difficult, time sensitive and confidential work requiring a high degree of initiative, responsibility, accuracy, diplomacy, and tact.
Manage and maintain executives schedules, appointments and travel arrangements. Organize complex calendars and schedules; resolving any scheduling issues.
Complete expenses for executives in timely manner.
Coordinate team off sites and see them through completion.
Arrange and organize weekly meetings. Document and follow up on action items.
Liaise with Zynga employees at all levels be a gatekeeper of information for your team.
Discreetly and professionally manage business partner schedules.
Work effectively on a team, maintain composure and resiliency in stressful situations, and work under deadline pressures.
Handle details of a highly confidential and critical nature, and function efficiently and effectively in a fast-paced environment.
Be responsive to emails/texts/phone calls, sometimes outside normal business hours.
Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.

Required Back Office Specialist
About usl:
We are a leading multi-family office providing comprehensive wealth management services to high-net-worth families. Our services include investment management, financial planning, tax and estate planning, and family governance. We are committed to delivering personalized, client-focused solutions.
Job Summary:
The Back Office Specialist will play a crucial role in supporting the daily operations and administrative functions of the multi-family office. This position involves handling a variety of tasks related to client accounts, data management, reporting, and compliance to ensure the smooth operation of our services.
Key Responsibilities:
Client Account Management:
Maintain and update client information and records in the system.
Process new account setups, transfers, and closures.
Handle documentation for client transactions, including deposits, withdrawals, and wire transfers.
data Management:
Ensure accurate data entry and maintenance of databases.
Reconcile account statements and transactions.
Generate and distribute regular reports to clients and internal teams.
Compliance and Reporting:
Assist in preparing regulatory and compliance reports.
Ensure all activities comply with relevant regulations and internal policies.
Maintain up-to-date knowledge of compliance requirements and assist in audits.
Operations Support:
Provide administrative support to the investment team, including trade execution and settlement.
Coordinate with custodians, banks, and other financial institutions.
Assist in the preparation of client presentations and reports.
Technology and Systems:
Utilize office software and tools for data management and reporting.
Support the implementation and maintenance of financial software and systems.
Troubleshoot and resolve system issues as needed.
Client Service:
Respond to client inquiries and provide assistance with account-related questions.
Maintain high standards of client confidentiality and service quality.
Facilitate communication between clients and the operations team.
Application Process: Interested candidates are invited to submit their resume and cover letter, Please include "Back Office Specialist Application" in the subject line.