The Personal Assistant will provide comprehensive administrative support to the executive, ensuring efficient operation and management of their schedule, communications, and various tasks.
This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.
Key Responsibilities:
Calendar Management: Schedule, organize, and prioritize appointments, meetings, and events for the executive, ensuring efficient time management and avoidance of conflicts.
Communication Support: Act as a primary point of contact; manage emails, correspondence, and phone calls, filtering inquiries and prioritizing critical communications.
Travel Coordination: Arrange travel, accommodation, and itineraries for business trips; prepare travel packs and ensure all travel details are up to date.
Project Assistance: Support ongoing projects by tracking deadlines, preparing materials, and maintaining organized documentation and files.
Administrative Tasks: Prepare and edit reports, presentations, and correspondence; manage expense reports and other administrative records.
Event Planning: Assist in organizing and coordinating events, meetings, and off-sites, handling logistics to ensure smooth execution.
Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
Requirements: Minimum of 3 years of experience in a similar role.
Bachelors degree preferred.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Fluent in English
Excellent communication and interpersonal skills.
Ability to work independently and handle multiple tasks simultaneously.
High level of discretion and confidentiality.
This position is open to all candidates.
