לוח משרות דרושים מנהל אדמיניסטרטיבי בתל אביב יפו

We are looking for a unique position combining both project management skills and an executive support function. As the PA and PMO to the office of the CEO you will provide high-level administrative support while overseeing and coordinating critical business projects on behalf of the CEO and COO. The ideal candidate will bring exceptional organizational skills, strategic thinking and the ability to multitask a wide range of responsibilities in a fast-paced, hectic environment.

Responsibilities
Plan, coordinate and manage projects that support esh group goals, which may include research, data analysis, special initiatives, and supplier coordination.
Develop project timelines, milestones, and deliverables; monitor and report on project progress. Ensure that project timelines and objectives are met, escalating critical issues when necessary.
Collaborate with internal stakeholders to gather requirements and ensure alignment with CEO directives.
Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle email correspondence, phone calls, and messages with high-end service level, professionalism and discretion.
Communicate project updates and milestones to relevant departments and executives.
Establish and refine PMO processes to improve efficiency and project success rates and implement project management best practices.
Prepare meeting agendas, materials, presentations, and company-wide communications. Attend meetings, take notes, and follow up on action items.
Strategically manage the CEO's calendar, prioritizing meetings and events based on the CEO's interests and business needs including working with partners, customers, and suppliers abroad
Organize meetings and conferences abroad with the CEO, including travel coordination (flights, hotels, local transportation).
Capture and follow up on decisions and action items from meetings.
Monitor and prioritize urgent matters, providing alerts and recommendations to the CEO.
Managing negotiations and budget expenditures from time to time.

As the Global Facilities Manager, you will develop and implement a comprehensive facilities management strategy that prioritizes sustainability, proactive maintenance, and employee-centered workspace design. Your leadership will ensure operational excellence and a positive work environment.

Job responsibilities:
Strategic Development: Create and execute a global strategy for facilities management that aligns with HiBobs values and goals, focusing on employee experience, environment, health and dafty. Supporting the company's local growth and global expansion.
Budget Management: Create and oversee the facilities budget, ensuring efficient allocation of resources and identifying opportunities for cost savings and operational excellence.
Category Management: source, negotiate, and manage relationships with local landlords and service providers to deliver services on time and within budget while maintaining high-quality standards.
Collaboration with HR: Partner with HR teams and office managers to enhance employee experience through well-designed and efficient workspaces.
Health & Safety Compliance: Ensure compliance with all health and safety regulations, promoting a safe and healthy work environment across all facilities.
Risk Management: Implement and maintain risk management programs, including disaster recovery and business continuity plans.
Operational Excellence: Drive operational excellence by implementing benchmarks and KPIs to measure efficiency and effectiveness, continuously improving processes across all facilities.

The Personal Assistant will provide comprehensive administrative support to the executive, ensuring efficient operation and management of their schedule, communications, and various tasks.
This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.
Key Responsibilities:
Calendar Management: Schedule, organize, and prioritize appointments, meetings, and events for the executive, ensuring efficient time management and avoidance of conflicts.
Communication Support: Act as a primary point of contact; manage emails, correspondence, and phone calls, filtering inquiries and prioritizing critical communications.
Travel Coordination: Arrange travel, accommodation, and itineraries for business trips; prepare travel packs and ensure all travel details are up to date.
Project Assistance: Support ongoing projects by tracking deadlines, preparing materials, and maintaining organized documentation and files.
Administrative Tasks: Prepare and edit reports, presentations, and correspondence; manage expense reports and other administrative records.
Event Planning: Assist in organizing and coordinating events, meetings, and off-sites, handling logistics to ensure smooth execution.
Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.

The leading and largest consulting and auditing firm in the world is seeking a Receptionist/Administrator for its Tel Aviv office.

Job Description:
Administrative operations and management of public areas (meeting rooms, kitchens, office equipment, printers, etc.).
Ongoing interface with various departments within the firm.
Providing service to employees on the floor and assisting in problem-solving.
Reception and hosting of clients.
Management of several schedules.

Staffing and reassigning employees according to the changing needs
Collecting data and preparing reports, analyzing the data and drawing conclusions (especially gaps- surplus / shortage of manpower) and presenting it to the management team.
Control and monitoring of employee hours report, locating and alerting exceptions to the management team.
Responding to business requirements and handling inquiries from employees, managers, and partners.
Handling discreet information, managing and resolving conflicts.

we are seeking a dedicated and organized Office & Welfare Administrator to support the efficient operation of our office and enhance employee welfare. The ideal candidate will play a crucial role in maintaining a positive work environment, helping to streamline office procedures and overall efficiency and be in charge of employee well-being.

This position requires a proactive individual who can handle multiple tasks and foster a culture of collaboration within the organization.



This is a temporary maternity leave replacement position with the potential to become permanent.



Responsibilities:

Manage day-to-day office operations to ensure a smooth workflow.
Oversee inventory management, including procurement and maintenance of office supplies.
Provide administrative support to the team, including scheduling meetings and managing calendars.
Coordinate employee welfare programs.
Serve as the point of contact for employee inquiries related to office policies and welfare.
Assist in organizing company events and team-building activities.
Maintain a clean and organized office environment.
Coordinate travel arrangements and itineraries for team members.
Support HR processes such as onboarding new employees and maintaining personnel records.
Contribute to team projects and provide additional support as required