The Excel team, a team of 110 employees, is looking for an Business Suport-Excel.
Do you want to join a team that work hard but invest in team building and having fun?
Responsibilities
Trusted partner of the Group Managers.
Proactively provide administrative support.
Coordination of internal and external meetings and events.
Manage production of event and management visit per need.
Act as a resource within your group to communicate, educate, and drive consistency across the team.
Hiring & Headcount management & requests, including new-hire set-up and headcount tracking for FTEs, vendors, and contractors.
Budget Management - Assist the Group Manager(s) with the budget processes, closing POs, managing and tracking operating expenses for the teams.
Travel coordination & management.
Plan morale events and team offsites, manage moral and training budget.
Reconcile and submit timely expense reports.
Procurement of goods and services including computer equipment, office supply, reference materials, and facility requests.
Open purchase orders.
Manage group aliases in IDWeb.
Point of contact for Office maintenance and facilities requests.
Requirements:
Minimum of 3 years of demonstrated work experience in a fast-paced administrative capacity.
Proactive in anticipating team needs and able to work independently to make administrative decisions.
Ability to effectively manage a high and time sensitive workload with a calm, confident, and positive attitude.
Ability to work independently, deal with ambiguity and have a passion for making managers and organizations great.
Demonstrate ability to prioritize and manage complex schedules as well as prioritize own work and resources to complete projects on time and to solve problems effectively.
Demonstrate diplomacy, ability to interface with a variety of executive levels with smooth and polished manner.
Demonstrated problem-solving skills and strong attention to detail; able to remove barriers to get the job done.
Adaptable and must work successfully in a team environment, building and maintaining effective work relationships with a diverse group of contributors internally and externally.
Demonstrate drive and initiative and have positive and professional approach.
Agile in shifting directions in response to changing environment, ability to work effectively under tight time constraints, use good judgment and be a good team builder and negotiator
Effective written and verbal communications skills required
Proficiency with MS tools is an advantage, including - HeadTrax, MSS, MS Expense 2, MyOrder, MS Approval, etc.
In depth knowledge and proficiency with Microsoft products including Outlook, PowerPoint, Visio, Word, Excel, SharePoint and ability to learn new internal systems quickly and become comfortable with new technologies required.