לוח משרות דרושים ניהול משרד בחיפה וסביבתה

seeking an experienced and positive spirited Office Manager to oversee the daily office operations. The ideal candidate will have excellent English and Hebrew communication skills, be well organized, detail-oriented, and able to effectively manage administrative tasks in a fast-paced environment. Responsibilities:
* Manage office operations to ensure efficiency in daily tasks, including office maintenance, to maintain a pleasant work environment.
* Oversee the procurement process within the company.
* Support finance and accounting operations, including invoicing.
* Prepare monthly payroll processing, including attendance reporting and expenses.
* Coordinate office activities and manage schedules.
* Maintain inventory of office supplies and equipment.
* Serve as the primary contact for office service providers and governmental offices (Haifa municipality).
* Support HR-related operations.

Please submit your CV in English

Please note - this is a temporary role until Aug 31. 2024 with an optional long term contract

Executive Assistant

In this role, you will provide support to the President of Head of Integrated Supply Chain - International Region, in all administrative, organizational, and operational capacities. Working within a large and intricate organizational framework, you will play a critical role supporting in navigating complex operational challenges and driving strategic initiatives forward. Your dedication, proficiency, and proactive approach will be instrumental in ensuring the continues success.

Your role:

Efficiently manage the schedule, including mail screening and prioritizing tasks.
Organize and host meetings, events, conferences, and webcasts, ensuring seamless execution.
Undertake special projects and preparation for senior management meetings.
Draft correspondence, office documents, meeting minutes, and PowerPoint presentations to facilitate communication and decision-making processes.
Ensure that all activities and processes are aligned with the demands and objectives of the Executive, fostering cohesion within the team.
Serve as a contact to employees or other stakeholders inside and outside the organization.
Support of organizational and country leadership on promoting related activities
Develop travel plans, travel arrangements (including visas), and related expenses.

We are seeking a highly motivated Office Manager to join our team.
The Office Manager will be responsible for managing a range of services and providing the necessary support to ensure a high-quality and efficient running of our office in Tirat HaCarmel (~30 employees and keep growing).
As the Office Manager, you will oversee many different aspects of the company's operations, ranging from day-to-day office maintenance to managing suppliers and service providers. You will also work closely with the Finance and HR departments and have a significant influence on the company culture.
The successful candidate will be someone who is positive, energetic, self-driven, organized, and a quick problem solver. You should be someone who loves people and enjoys both the details and the big picture.
The position will be based in Tirat HaCarmel near Haifa and will require working in the office 5 days a week.
Responsibilities:
Ensuring smooth daily operations of the office by overseeing logistics and supplies, including food, office equipment, IT, deliveries, parking and other services.
Managing office cleaning and maintenance service providers to ensure a clean and safe work environment.
Planning and controlling the office budget, including expenses related to supplies,maintenance, and events.
Owning the employee attendance time reporting process by ensuring that time reports are submitted properly and on time, and managing the time reporting system.
Coordinating travel arrangements for employees, including flights, accommodations, insurance, and expense reports.
Providing administrative support to the CEO and company managers as needed.
Providing back-office support to the Finance team, including assistance with invoices, payments, and travel expenses reimbursement.
Working closely with HR to plan and execute employee welfare activities, support new employee onboarding and offboarding, and manage other processes related to the employee lifecycle.
Handling office visits by press, customers, investors, and other guests in a professional and courteous manner.
Managing relationships with vendors and service providers, searching for new suppliers, and handling procurement, orders, and invoices.
Performing other duties and special projects as assigned.